Planning Commission Regular Meeting/Work Session

James Feathera second any discussion comments Corrections seeing none voice vote please all those in favor say aye aye opposed none passes unanimously we have no items not requiring a public public hearings so we will recess our regular meeting go to our work session we have one work session item this evening which is continued discussion on the FY 2026 FY 2030 capital improvement program Mr. Napdi will provide the staff provide the staff report.

Paul NabtistaffThank you Chair Feather and members of the Planning Commission. As I mentioned this is a continued discussion of the Capital Improvement Program. Looking back to November 25th the Planning Commission received a presentation from the City Manager summarizing the draft Capital Improvement Program to this point and per our typical schedule the Planning Commission will spend the next two months preparing recommendations to present to the city council on the capital improvement program which they will receive in february so for tonight's meeting this is our first meeting independent of the city manager's presentation for the planning commission to start to provide feedback and so we will try to summarize some of the key aspects of the cip to help you formulate

your recommendations we'll continue these conversations at your next meeting on january 13 and then by the end of that meeting, the goal is to have your recommendations formulated at the point where we can prepare a resolution that can be considered for adoption at the meeting on January 27. If the Planning Commission adopts the resolution, then they will designate representatives to attend the City Council meeting on February 4 to present the recommendations. Before we go through the key aspects of the CIP, I just wanted to go through a quick refresher on the format of the CIP and the purpose of the Plenty Commission's recommendations. This slide shows the four chapters or the four sections of the Capital Improvement Program.

still relate to the old comprehensive plan we hope to have those updated before this goes to City Council the timeframes are also referred to the old comprehensive plan or better yet the implementation guides that are associated with the comprehensive plan these will be updated as well but the Planning Commission will consider the new implementation guide at your second meeting in January and so these will likely not be updated before it goes to City Council the Commission's role in reviewing the capital improvement program is primarily to focus on these three points one to determine conformance proposed projects within the plan with the comprehensive plan this is what your but also to advise council on city priorities among proposed projects so as always a city council will

so we wanted to call those out that are in the capital improvement program. This includes the West Drive property yard acquisition, the climate adaption and resiliency plan, as we mentioned, was supported by the Planning Commission on last year's resolution. The electric vehicle readiness plan. This is one of those, as we go down and start to talk about the new goals of the newer comprehensive plan. This is a new element to the comprehensive plan, which is not in the previous comprehensive plan. the solid waste management plan, the Tice Park redevelopment, and the Van Dyke Park master plan implementation, again, both specifically mentioned, the Blenheim Boulevard multimodal project, George Snyder Trail, and the George Snyder Trail extension.

For new projects that are in the capital improvement program, again, these are only those new projects that are basically new facilities or substantial improvements. There are a lot of new projects that deal with maintenance and other types of issues that are not necessarily related to the comprehensive plan. So these include the West Drive property yard acquisition, ADA assessment for citywide, the electric vehicle readiness plan, as I mentioned, is a new project, the property yard redevelopment. This was previously the property yard feasibility study, but additional funds are now being requested to support whatever comes out of that feasibility study and is considered a new project. Dwight Avenue improvements and the 1st and 2nd Street sidewalk projects.

infrastructure resilience however the electric vehicle readiness plan is identified in the capital approval program so we hope that will begin soon and then the parks and recreation strategic master plan was funded in a previous CIP and I should have noted earlier on that this slide focuses on plans and future efforts and then we'll also look at projects and transportation efforts so projects these are new things that are coming forward based on completed study so one is the school's facilities condition assessment this was approved by voters for bond funding so that will be moving forward with more details to come as noted that that is not identified with the other projects in the capital improvement program we also have a completed performing arts

I would say, though, at any rate, I mean, I don't think we're able to provide an answer to that question before the time that you had to present your recommendation to city council because they wouldn't have had their first conversations on it yet. I would say that the role of the planning commission is to identify what you think is most important. So I would assume that there is always a threat that some projects might have to be cut from the capital improvement program. And so I would take the approach of trying to provide a recommendation on what you think is most important and what should the

Paul Cunninghamthe capital improvement program is designed to look five years in the future at things that are coming down the road and in the one of the discussion items has been looking at items that appear in year five and watching them move down through years four, three, two, and one to actually being accomplished. And that seems to be something that I think we have gotten away from looking at in the past number of years as funding has jumped around. I don't know that we have the bow wave as I have termed it in the past of projects that had to be deferred because We couldn't fund them in the current year as they moved up, but we've always had a bow wave leading or Following the adopted year so that we've had plenty of capital improvement

because it means that we do look for those that are most critical to fund now and then pick up the rest of it as we go along. Keeps the city doing the maximum that it can without saying that we don't need a capital improvement program this year. I mean, for $13 million, we're going to repave a couple of streets and do a little bit of safety work. as opposed to the $80-plus million we have in that portion of the budget this year, that doesn't seem realistic to me in terms of our general look at the CIP as projects are coming through, and I don't know if that should be of concern or not. I would like to see us with a bow wave of projects coming through that mean we really want to make the city a better place,

And I think we've got that capability in the city but I recognize that when we talk capital improvements and then budget priorities if we're going to have a significant increase in the tax rate along with a significant increase in the assessments to me there are other priorities such as affordable housing that are challenged in that environment So the capital improvement program is core to keeping our facilities up and improving every year. But that means, I think, a longer-term program that has some focus to it as opposed to just a large shopping list of projects. You know, everybody took their project and threw it against the wall, and they all stuck this year. two years, only a couple of them are going to say that's not a reasonable way to run

a capital improvement program for a public function such as a city. And that's one of my concerns as we're looking at our CIP and why we need to prioritize and push to have more projects so that we're making a reasonable choice on what we're doing as opposed to saying we're funding everything. We don't have any better vision than that. That's all I got. Thank you.

Paul Nabtistaffwhich listed a number of items, including both their participation in the comprehensive plan review and small area plans. At that meeting, the city council also received from the city major on the capital improvement program similar to what you received November 25th for tomorrow's meeting this will be the last meeting of the current City Council they have three public hearings regarding related to land use one is for for the public hearing on Taco Bell this project was recommended for approval by the Planning Commission on September 9 the other two are two products that did not have to come before the Planning Commission because they were both special use permits only one is for tommy's car wash at 9917 fairfax