Planning Commission Regular Meeting/Work Session

Naptystaffso hopefully you had a chance to take a look through those and see if you want to make any amendments as stated in the staff report the last changes to the bylaws were made in 2022 but before that no changes have been made since 2012. The changes that were made in 2022 related to the remote participation policy, which was fairly new at that time. There have been changes to state code to include that, and there are some requirements about how that had to operate, so we incorporated those to the bylaws. And then the planning commissioners had some other recommended changes based on the way things had changes in operation over the course of the years. So the rest of those listed there were all requests that were made by the planning commissioners.

James FeatherIt moved and seconded. Is there any further discussion on the motion? All those in favor say aye. Aye. Opposed? Abstentions? Passes unanimously. Thank you. Next order of business is the required annual review of our remote participation policy. Mr. Napty, would you like to comment?

NaptystaffYes, this is a relatively new ask of the Planning Commission. There are changes made in the State Code in 2024 that required that all boards and commissions review and adopt new remote participation policies every year as long as they are going to continue to operate with the assumption that remote participation is allowed and conform to a state code. So last year, 2025, was the first time that you had done this. You had previously adopted your remote participation policy but hadn't had to review it before. There were a couple changes last year based on those changes to the state code that happened in 2024. There were no changes to the state code this last year, and those are really the types of things that would trigger a change

to a remote participation policy. There are a lot of rules we have to follow, so we don't recommend that we make any changes to this with the risk of not being in conformance with state code. However, this is here for your review. If there's anything that you would like to consider for changing, you're welcome to do that now. Otherwise, the state code requires that you take action whether you change it or not and approve the remote participation policy for the to the Planning Commission for discussion.

Kirsten LockhartMr. Chair, I move that the Planning Commission adopt the Planning Commission remote participation policy as provided in attachment one of the staff memorandum dated 12 January 2026. Second.