City Council Work Session and Regular Meeting

James Pattersonshown on the oh I wanted to highlight just a couple numbers from our engagement the very first community meeting in january 2022 we had this was in covid so we had two virtual one in person fully masked up we had 150 people participate at the three events we did an online survey through engage fairfax we had almost 1500 hits or visitors and 465 comments that we received through engage fairfax um what this slide also shows on the right is just the stakeholders that were engaged kind of the usual folks that would be engaged in a project like this but then all the different community associations and HOAs we did we went to a senior center lunch and learn we went to the senior center committee we went to the churches that are kind of dotted around that site

Richali OakSo moving on to the next slide. With regards to the city programs, and we have Stacy Summerfield, I'm sure you all know her, Director of Parks and Recreation with the city. Again, we've worked with her and her group intensely in terms of developing their program needs and operational efficiencies that they would like to bring about in this facility, as well as continuing to maintain that connection to the existing Sherwood Center and also identifying any adjacencies that make sense based on the compatibility of the uses. landed on about 50 45,000 square feet total for city programs and that include all of the ones that have been included on the slide again includes the senior center that will also have associated outdoor recreational areas

Antonio Ribelloadministration area for the parks and recreation and then right along Blanham the most spectacular area of the building are the city's fitness center, exercise room and the walking track so it's really a building that kind of talks to the community as one would walk or drive by or ride a bike and see this building and see all the activity it's right there of course like I said this level connects back to the existing building the Sherwood Center on the third level of the building there is the senior center and and in essence if you come from the Sherwood side it's going to feel like you only going up one level not two because it's it's in the middle floor. The senior center has its own outdoor roof terrace, a wonderful amenity there, and it also

has multi-purpose classrooms. There's a stair also offered to come up here, but one can also take elevators and land right in front of the door of the senior center without having to walk anywhere. So just very quickly here, the existing Sherwood Center is also going through a refresh and the renovation and a small addition. We're renovating some of the rooms. We are opening a corridor to connect to that connector bridge. We're adding a small addition for changing rooms and storage. and we're moving the front desk to face the door, because currently if you know that center, you come in, kind of the front desk is stuck to the side and doesn't work so well. And the multipurpose room that's there now

It's a state-of-the-art facility. It will have four pickleball courts. It's going to have a walking track. This is not even in the same planet as the current facility at Green Acres, which they're using an old cafeteria of a school. So this has been really welcomed by everyone. And then there's state-of-the-art exercise rooms like this one here with all the modern equipment. And at the best location, the best real estate part of this building, there's going to be the fitness area where you can exercise, and there's views from that to the intersection below. The roof is going to have a multipurpose deck for the senior center to use. here is illustrated bocce courts but those things are in flux. This is just

to prove that we can fit those bocce courts there but they can use other things there too. And the senior center itself it's an inviting, welcoming, warm place that has a kitchen and is designed with different little spaces for seniors to use and do what they do in a daily basis. The connecting bridge accentuates how much we looked into natural light coming into this building. And another aspect of the building is a request from the community to celebrate art and to exhibit art, public art. And so we created a bunch of spaces along the walls, purposely designed to welcome art. of all types, including other niches for sculpture and other media. That's not just paintings. So with that, these are some views of some of the other programs.

Stacy SummerfieldstaffThank you, James. So looking at the operating costs for the building, just comparing it to Green Acres, now it's a significant expansion in services from our Green Acres facility, but in this proposal, Green Acres would close when the senior center and that programming moved over to the Willard Sherwood. So currently, Green Acres, we have 62 operating hours per week. Our staffing over there is $567,500 a year. That includes our senior center staffing, a percentage of our operations staffing, and our front desk staff. Now, those 62 hours don't include rental hours, so we sometimes go over that 62 for rental, and that is covered by temp staffing. At the Willard Sherwood, we are looking at a potential 96 operating hours per week, so a significant expansion,

especially with a fitness center to open early, close late, different events with the gym as well. The staffing, now the 2.1 million number that you've seen, that is 100% staffing. And so if we are using the building 100% of those 96 hours and we're using all floors, that is that 2.1 million. So we did also generate a potential 1.2 million number, which would be at 60% capacity. So if we were to close different floors at certain times, like say we finish on the third floor, the senior center's closed, we close that floor off for the evening. We're also looking at different options of utilizing AI enabled security cameras, automatic door locks and different other measures which will help us keep an eye on this large facility.

And so there is a range there of potential staffing. Now that number is on top of our current staffing. It is in addition to the staffing that we already have now. It does include a full time opening and closing manager and a mix of about 30 part time benefited customer service reps to run the facility we are also looking at revenue potential so when we look at fy 24 our revenue rental revenue for green acres was 73 721 dollars primarily rentals that does not include our program revenue for the senior center and that is because most of that revenue is cost recovery so we are for like things like senior trips and things like that we're just to cover the cost of those programs. When you look at that number, it does appear as though we're bringing in about half a million dollars in senior programming,

but a lot of that is going out as well with the programming. Over at the Willard Sherwood, we see the biggest revenue driver potentials as different memberships that we would offer, the senior center, the fitness center, program revenue for fitness classes, youth programs, adult and senior programs, different programming that we have in the gym, as well as some rental revenue. Now we do have a lot of interest in the gym, so that would be around the city programming. The third floor classrooms, because once the senior center programming ends for the day, those classrooms would open up for rentals. And then the third floor patio, which is weather dependent. So a conservative annual revenue number we're looking at is around $600,000.

Stacy HallThank you. I do have a number of questions. I'll try to direct them to the same people at the same time. So looking at this versus Sherwood, what exactly is different? We're going to have the same preschool. It's still going to be, and I'm working from the city side, not from the county side. we're still going to have the preschool we're still going to have the senior center we're going to have the daniel's on before and after school care which we currently have at sherwood now it'll just be in one building

Stacy Summerfieldstaffchild care. Youth and adults, yeah. So I think we would hit all kind of three big chunks because we've got youth programming on the first floor with the classroom space, of course the gym as well, senior center, the expansion of our current pickleball program over at Green Acres, the most popular things we have indoors right now, and then looking at having open gym in the evening for adults and families and different gym programs, the track as well, and then the fitness center.

Well, we've looked at, so we've been meeting with the bocce group. We've looked at a lot of temporary bocce courts. They actually would prefer that in the redesign of Van Dyke Park, bocce be included, so that they could play there and then walk over to the senior center. They don't really love any of the temporary bocce options that are available on the market right now.

Stacy HallOkay. Oh, sorry. One thing I did just want to point out, you brought up the FCA in here, which I think is really helpful information, but I do want to point out that the purpose of the FCA was intended for school use. about an early childhood, about preschool, or about a senior center. So when the city school board paid for the FCA, it was looking at Green Acres as an educational institution, as a school. So comments, concerns slightly vary, I think, based upon the usage of the building overall.