City Council Meeting

Presented

• 1–3 (Special Meeting)
  Special Meeting: Closed SessionClosed sessionA portion of a meeting closed to the public under state law, typically for legal advice, personnel, or property negotiations. Votes must still happen in open session. for Boards and Commissions Interviews and Appointments · Council convened a closed special meeting at 6:30 p.m. to conduct interviews and discuss appointments to Boards and Commissions, then adjourned.
• 4a
  National Friends of the Library Week · proclamation, Mayor Read presented a proclamation acknowledging October 20–26 as National Friends of the Library Week in the City of Fairfax to the City of Fairfax Library and Friends of the Virginia Room

  • National Friends of the Library WeekMayor Read presented a proclamationProclamationA ceremonial statement recognizing a person, group, or occasion. No legal effect. recognizing October 20–26 as National Friends of the Library Week in the City of Fairfax.
• 7b
  Consideration of the October 8, 2024 Regular Meeting Minutes · Approved unanimously as part of consent agenda (5-0, Councilmember Lim absent).
• 7c
  Consideration of Boards and Commissions Appointments · Approved unanimously as part of consent agenda with amendments: John Napolitano appointed to Housing and Healthy Communities Advisory Board (business representative, Fairfax Circle Area, three-year term through October 22, 2026); Seth Opoku-Yeboah appointed to Housing and Healthy Communities Advisory Board (residential builder/developer representative, three-year term through October 22, 2026).
• 7d
  ResolutionResolutionA formal statement of council position or a one-time action, such as approving a contract. Passes on a single vote. R-24-31: Approve City's Submission to VDOT for Highway Safety Improvement Program Funding · Approved unanimously as part of consent agenda (5-0, Councilmember Lim absent).

  • Resolution R-24-31approvedCouncil approved ResolutionResolutionA formal statement of council position or a one-time action, such as approving a contract. Passes on a single vote. R-24-31 authorizing the City's submission to the Virginia Department of Transportation for Highway Safety Improvement Program funding.
• 7e
  Professional Service Contract Awards to Multiple Contractors for Engineering and Construction Management Services · Approved unanimously as part of consent agenda (5-0, Councilmember Lim absent).

  • Engineering and Construction Management Services ContractsapprovedCouncil approved professional service contract awards to multiple contractors for engineering and construction management services.
• 7f
  Award of Construction Contract to Sagres Construction Corporation for Ashby Pond Dredging & Retrofit · Approved unanimously as part of consent agenda (5-0, Councilmember Lim absent). Contract awarded in the amount of $1,695,000.

  • Ashby Pond Dredging RetrofitapprovedCouncil awarded a $1,695,000 construction contract to Sagres Construction Corporation for the Ashby Pond Dredging & Retrofit project.
• 8a
  Public HearingPublic hearingThe formal, legally advertised part of a meeting where anyone can speak on an item before the body votes.: ABTB Mid-Atlantic, LLC – Boulevard Marketplace Shopping Center ZoningZoningThe city rules that say what can be built where: uses, height, density, setbacks, and parking, by district. Amendment, SUPSpecial use permitPermission for a use the zoning allows only case by case (a drive-through, a school, a larger building). Needs a public hearing and a council vote, and can carry conditions., Special ExceptionSpecial exceptionA council-approved departure from a specific zoning rule, such as parking counts or height, for one property., and Major COACertificate of appropriatenessBoard of Architectural Review approval that an exterior change fits the district's design standards. · Deferred to a date certain of December 10, 2024, as requested by the applicant. Deferral approved 5-0 as part of agenda adoption (Councilmember Lim absent).

  • Boulevard Marketplace Shopping Center Zoning AmendmentdeferredThe applicant ABTB Mid-Atlantic, LLC requested deferral; Council approved deferral to December 10, 2024 as part of adopting the agenda.
  • 10140-10160 Fairfax Boulevard (Tax Map 47-4-23-000-A)One of the two parcels subject to the Boulevard Marketplace zoningZoningThe city rules that say what can be built where: uses, height, density, setbacks, and parking, by district. amendment request, deferredDeferredPostponed to a later meeting without a decision. Items can be deferred to a set date or indefinitely. to December 10, 2024.
  • 10120 Fairfax Boulevard (Tax Map 47-4-23-000-D)The parcel subject to the Special Use PermitSpecial use permitPermission for a use the zoning allows only case by case (a drive-through, a school, a larger building). Needs a public hearing and a council vote, and can carry conditions. and Special ExceptionSpecial exceptionA council-approved departure from a specific zoning rule, such as parking counts or height, for one property. requests under the Boulevard Marketplace application, deferredDeferredPostponed to a later meeting without a decision. Items can be deferred to a set date or indefinitely. to December 10, 2024.
• 11–12
  Work SessionWork sessionA meeting for discussion and briefing only. No formal votes are taken, but positions get set here. · Council recessed into work session at 7:12 p.m. and reconvened at 9:58 p.m. Topics discussed included: Aspen Institute presentation on Children's Bill of Rights in Sports; Plan of Finance for 2025 General Government Capital Projects Bonds (Davenport & Company); FY 2024 preliminary results and FY 2025 first quarter financial review; $650,000 supplemental appropriation for FY 2025 Fall non-discretionary and Council authorized expenditures; ordinance on tax relief exemptions for elderly and disabled (Chapter 90); FY 2026 Financial Policies and Council Budget Guidelines; Police Department Reorganization Recommendations (PFM Consulting).

  • Children's Bill of Rights in Sports[11–12] The Aspen Institute presented on the Children's Bill of Rights in Sports during the work sessionWork sessionA meeting for discussion and briefing only. No formal votes are taken, but positions get set here..
  • Plan of Finance for General Government Capital Projects (2025 Bonds)[11–12] Davenport & Company presented a Plan of Finance for General Government Capital Projects (2025 Bonds) and an overview of the rating process; discussed in work sessionWork sessionA meeting for discussion and briefing only. No formal votes are taken, but positions get set here., no vote taken.
  • FY 2024 Preliminary Results and FY 2025 First Quarter Financial Review[11–12] Staff presented preliminary FY 2024 results and FY 2025 first quarter financial review during the work sessionWork sessionA meeting for discussion and briefing only. No formal votes are taken, but positions get set here.; no vote taken.
  • Supplemental Appropriation Resolution FY 2025 Fall ($650 000)proposed[11–12] A $650,000 supplemental appropriationAppropriationCouncil authorization to spend a specific amount of money. Budget changes mid-year come as supplemental appropriations. resolutionResolutionA formal statement of council position or a one-time action, such as approving a contract. Passes on a single vote. for FY 2025 Fall non-discretionary and Council authorized expenditures was discussed in work sessionWork sessionA meeting for discussion and briefing only. No formal votes are taken, but positions get set here.; no vote taken.
  • Tax Relief Program Exemptions for Elderly and Disabled (Chapter 90 Ordinance)[11–12] An ordinanceOrdinanceA local law. Ordinances amend the city code and need a public hearing and two readings. amending Chapter 90 (Taxation) regarding tax relief for the elderly and disabled was discussed in work sessionWork sessionA meeting for discussion and briefing only. No formal votes are taken, but positions get set here.; no vote taken.
  • FY 2026 Financial Policies and Council Budget Guidelinesapproved[11–12] Suggested updates to FY 2026 Financial Policies and Council Budget Guidelines were discussed in work sessionWork sessionA meeting for discussion and briefing only. No formal votes are taken, but positions get set here.; no vote taken.
  • Police Department Reorganization Recommendations[11–12] PFM Consulting's Police Department Reorganization Recommendations were discussed in work sessionWork sessionA meeting for discussion and briefing only. No formal votes are taken, but positions get set here.; no vote taken.

Named in discussion

Tracked topics the transcript names that no agenda item is filed under. Their own pages and wikis do not yet record this meeting; the passages below are the only trace.

• General Fund5 passages, 4m

  “…we moved a good chunk of that almost nine million dollars from the ARPA fund to the general fund side to”

  watch 86:03every passage
• Strategic Planin progress4 passages, 3m

  “…things out and that's what the the asset management plan should help us do. The IT strategic plan, and actually for the asset management plan, that RFP is already ready to go out and will also incorporate some green building items that we'll be forecasting…”

  watch 110:18every passage
• FY 2026 Budgetapproved3 passages, 2m

  “…construct them. There's a long lead time to it. So it's really that, I think, that FY26 budget process where we will dig into those numbers, help understand that, figure out, all right, what revenues do we need via the 26 budget, 27 budget, so forth and so…”

  watch 80:25every passage
• Fire Stationin progress2 passages, 2m

  “…the capital program, we know we're going to be making some very large investments in fire stations, in Willard-Sherwood, likely in schools as well. So we're going to be borrowing dollars to do that. And one of the best ways from a financial perspective to…”

  watch 45:55every passage
• Willard Sherwoodin progressonce

  “…bottom of the page, the single biggest projects as we see it in terms of the CIP, Willard Sherwood and the fire station. And so as those continue to get designed and bid and built, what we're really trying to do is time these financings in such a way as…”

  watch 55:36every passage
• Ashby Pondonce

  “…contract in the amount of $1,695,000 to Sager's Construction Corporation for Ashby Pond dredging and retrofit. I move to approve the consent agenda items number 7A through F and the motion accompanying”

  watch 11:06every passage