Capital Improvement Programproposed
Status set at the School Board Regular Meeting on Oct 5, 2026
The Capital Improvement Program (CIP) is a multi-year planning and budgeting tool used by both the School Board and City Council to schedule and fund capital projects.
On the school side, the process has cycled through successive five-year plans: a public hearing was deferred from October 7, 2024, to November 12, 2024, when Superintendent Jeff Platenberg was scheduled to present the Proposed Five-Year CIP; a vote was scheduled for December 2, 2024. The FY2027–2031 CIP was unanimously approved by the School Board on November 3, 2025, following a presentation by Acting Superintendent Dan Phillips and a public hearing at which no one spoke. The Board subsequently approved amendments to that CIP on February 9, 2026, presented by Dr.
Wright, adding an HVAC project and updating project timelines and cost estimates. As of October 5, 2026, the FY2028–2032 CIP was presented by Superintendent Dr. Dustin Wright, with a public hearing scheduled and copies available through the Superintendent's office; no approval vote has been recorded.
On the city side, the CIP was discussed at Council retreats in November 2024 and January 2025 as part of broader budget/forecast sessions; a detailed work session on March 24, 2026, led to Council consensus to have staff prepare a budget memo on potential use of a referendum for capital projects. The City Council adopted the FY2027–2031 CIP as part of the full FY2027 budget package on May 5, 2026, unanimously. A separate proffer study focused on CIP items eligible for cash proffers was noted as underway as of September 2026.
Still open
- The School Board has not yet voted to approve the FY2028–2032 Capital Improvement Program; an approval vote is a pending next step following the October 5, 2026 presentation and scheduled public hearing.
- Staff were directed by City Council consensus on March 24, 2026 to prepare a budget memo on the potential use of a referendum for capital improvement projects; no outcome of that memo has been recorded.
- The proffer study focused on CIP-eligible capital costs and cash proffer policy guidance was noted as in progress as of September 2026; no outcome has been recorded.
- It was noted at the October 5, 2026 School Board meeting that HVAC unit assessments for middle and high schools may result in changes to CIP recommendations; those assessment results and any resulting CIP changes are pending.
What members have said
Chair Pitches closed the public hearing on the FY2027–2031 CIP at the November 3, 2025 meeting after no one signed up to speak. At the October 5, 2026 meeting, Superintendent Wright addressed opening remarks to Chair Pitches, indicating Pitches was presiding.
Hickman was recorded as absent from the October 7, 2024 vote to defer the public hearing on the Proposed Five-Year CIP to November 12, 2024.
Positions as recorded in meeting minutes; votes without recorded comment aren’t summarized.
Discussion time
councilcommissionMinutes of named discussion per transcribed meeting, Sep 2, 2025 onward.
History
Filled dots are actions on this topic; open dots are mentions.
- Proposed Five Year Capital Improvement Program – Motion to Defer
[3.01] The public hearing on the Proposed Five-Year Capital Improvement Program was deferred unanimously to a date certain of November 12, 2024.
passedMotion to defer the Proposed Five-Year Capital Improvement Program public hearing to November 12, 2024.✓ Pitches✓ Hall✓ Kelsey✓ McQuillen· Hickman - Nov 9, 2024City Council · item 4FY2026 Forecast
The Capital Improvement Program was listed as a subtopic of the FY2026 Forecast presentation scheduled for this retreat. No outcome recorded.
- Nov 12, 2024School Board · item 2.03Superintendent's Proposed Five Year Capital Improvement Program
[2.03] Superintendent Jeff Platenberg was scheduled to present the Proposed Five Year Capital Improvement Program to the Board. [3.01] A public hearing on the Five Year Capital Improvement Program was scheduled; copies were noted as available from the Superintendent's office.
- Updated Proposed Five-Year Capital Improvement Program
[2.04] The Superintendent's Updated Proposed Five-Year Capital Improvement Program was scheduled to be presented to the School Board. [3.01] A public hearing on the Five-Year Capital Improvement Program was scheduled for this meeting. [4.04] Approval of the Five-Year Capital Improvement Program was scheduled for a Board vote at this meeting.
- Jan 11, 2025City Council · item 2Overview of the Budget Process and Capital Improvement Program (CIP) Process
A presentation on the Capital Improvement Program (CIP) process was scheduled for the Council retreat; no outcome recorded as no minutes or actions report exist.
- Capital Funds Budget Presentation: Mr. Dan Phillips, Acting Superintendent
[2.04] A Capital Funds Budget/CIP presentation was scheduled to be delivered by Acting Superintendent Dan Phillips at this meeting. [3.01] A public hearing on the proposed Five Year Capital Improvement Program was scheduled; copies were noted as available from the Superintendent's office.
- Proposed Five Year Capital Improvement Program
[2.04] Acting Superintendent Dan Phillips presented the FY2027-2031 Capital Improvement Plan to the Board ahead of the public hearing and action vote. [3.01] A public hearing on the Proposed Five-Year Capital Improvement Program was held; no one signed up to speak and the hearing was closed by Chair Pitches. [4.02] The School Board unanimously approved the FY2027-2031 Capital Improvement Program as written and distributed.
- Amended Five-Year Capital Improvement Program
[2.03] Dr. Wright presented amendments to the Five-Year CIP including the addition of an HVAC project and updates to other project timelines and cost estimates; formal approval was taken under item 4.02. [4.02] The Board approved the amended Five-Year CIP as presented by the Superintendent on February 9, 2026, including the HVAC project addition and updated timelines and cost estimates; these amendments replace corresponding sections of the CIP approved November 3, 2025.
- Mar 24, 2026City Council · item 11aWork Session: Review of the Capital Improvement Program, Stormwater Utility Fund, and Wastewater Fund
The Capital Improvement Program was reviewed during the work session; Council reached consensus for staff to prepare a budget memo regarding potential use of a referendum for capital improvement projects.
- Proposed Capital Improvement Program FY2028-2032 Presentation
[2.04] The Proposed Capital Improvement Program FY2028-2032 was scheduled to be presented by Superintendent Dr. Dustin Wright. [3.01] A public hearing on the Proposed Capital Improvement Program FY2028-2032 was scheduled; copies were made available through the Superintendent's office.
Discussed alongside
Topics that come up in the same meetings.