City Council Meeting

Good evening. I would like to call the regular meeting of October 8, 2024 to order. I'm glad to see such a full chamber. I'm going to read a motion to conclude a closed meeting. At 6.41 p.m., the City Council concluded its closed meeting to conduct interviews for boards and commissions and discuss appointments to boards and commissions. I move that each of us certify that to the best of each council members of knowledge. One, only public business matters lawfully exempted from open meeting requirements in the Virginia Freedom of Information Act. And two, only public business matters identified the motion convening the closed meeting were heard, discussed, or considered. All council members in favor of the certification motion, please signify by voting aye. Aye. Those opposed nay or abstentions. Two abstentions. The motion passes by a vote of four with two abstentions.

All right. I would like to invite Girl Scout Troop 55130 down to the well to help us with the Pledge of Allegiance. So can the Girl Scouts please join us down here in the well? Thank you. And prior to doing the Pledge of Allegiance, we are going to ask that if you are able and so choose to please rise for a moment of silence. And I would like for us to think tonight about the people who have suffered during Hurricane Helene and to keep in our thoughts and prayers the people who are in the path of Hurricane Milton. Okay. Troop 11530, can you turn around and help us with the pledge? Start us out. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

Thank you, ladies, very much for your service to our city council meeting tonight. Thank you. Thank you. Thank you. This is kind of like reading poetry to you, but not quite, because it's a proclamation. But think of it as a poem. I'm looking forward to hearing it. Okay. Okay. How about design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design

loan program is one of neighbors helping neighbors to keep the city of Fairfax a wonderful place to live. And whereas with Dale's guidance, the program has consistently exhibited sound management in meeting its fiduciary responsibilities, the value of loans supported by the program has grown and the scope of the program expanded to include not only single-family detached homes but also townhouses, duplexes, and condominiums to better serve the needs of our evolving community all while navigating changing financial market conditions and real estate cycles. And whereas Dale has served as a tireless advocate of the program always seeking to promote and inform all segments of the community of its benefits, apprising the city council of

the program's accomplishments and needs, and working closely with city staff to provide outstanding customer service to program participants. Whereas, under Dale's leadership, a volunteer board of directors has administered the Renaissance Home Loan Program to serve hundreds of residents in improved neighborhoods across the city, with 286 home improvement loans closing through the corporation's partnering banks, representing over $27 million in investments by city homeowners in the quality of their own homes with an additional $4.7 million provided from the city's general fund. Now therefore, I, Catherine S. Reed, Mayor of the City of Fairfax, do hereby unanimously express sincere appreciation for his dedication, service, and contributions over the past two decades to

the residents of the City of Fairfax through the work for the City of Fairfax Renaissance Housing Corporation. Dale Lastina, the City honors you. Dale Lastina, the City honors you. Thank you. Thank you. Thank you very much. Thank you, . Thank you, . You're taller than me. Pretty much everybody's taller than me. Thank you, Mayor Reed. I appreciate what you've said. It falls in on very open ears to me. I thank you very much. So, the concept of the housing corporation, as I call it, began with the Livable City Task Force in the year 20, well, 2000, really. And, from there, from 2000, the gentleman who was the attorney at that time for the city, sitting in Mr. Lubcomen's place there, Brian's spot, was Bud Rader.

And, we then explored how we might do what you just heard. And, it turned out that the whole year, 2001, was a developmental year for the program. And, 2002, we did provide our first loans. And, as was said, 286 loans up until now, satisfied customers. So, once you see the individuals who participate in the final tour, the looks on their faces, the smiles, and how proud they are of their project that is now complete is really a nice reward. And, now, just a word of the board. The board is a mix. When one is building a team, whether it be a football team, basketball team, or whatever, you've got to have people with different kinds of expertise. And, we have the only other charter member other than myself is Jim Shipp.

He has served as the secretary of the corporation. He has been a realtor for 46 years in the city. And, he knows before we ever enter the house what the plan, what the floor plan is, what the problems are probably going to be. And, from there we proceed on our first visit as to whether we would be approving that particular request. Okay. So, I would close by saying thank you, Mayor. Thank you, members of the City Council, one and all. And, I very much appreciate it. And, I know I've got some board members here that makes me proud to be associated with. And, also, Brooke Hardin would have a loan of his secretary. And, without Tina Gillian, she really keeps the thing running real nice and smooth.

And, that makes it a lot more easy to deal with, as I know Brian would attest to. So, my last couple of sentences would be this. Thank you so much for this award. And, in one week from today is my 88th birthday. And, I'm taking this as a very nice birthday present. Thank you very much. You are very welcome. Thank you. I'm going to now ask John O'Neill, our fire chief, and Steven Seitz, our assistant fire chief, to come forward. We have very, very important things to say about Fire Prevention Week. Come on down, team. Come on down, team. All right. Look at this. Look at this. Whereas. The city of Fairfax is committed to ensuring the safety and security of all those living in and visiting our city.

Whereas, fire is a serious public safety concern, both locally and nationally. And, homes are the locations where people are at greatest risk from fire. And, whereas home fires killed more than 2,700 people in the United States in 2022, according to the National Fire Protection Association. And, fire departments in the United States responded to 360,000 home fires. And, whereas, roughly three out of five fires deaths happen in homes with either no smoke alarms or with no working smoke alarms. And, whereas, working smoke alarms cut the risk of dying and reported home fires almost in half. And, whereas, smoke alarms sense smoke well before you can, alerting you to danger in the event of fire in which you may have as little as two minutes to escape safely.

And, whereas, it is recommended the city of Fairfax residents install smoke alarms in every sleeping room, outside each separate sleeping area, and on every level of the home. And, whereas, the city of Fairfax residents will make sure their smoke alarms meet the needs of all of their family members, including those with sensory or physical disabilities. And, whereas, the city of Fairfax residents should test smoke alarms at least once a month. And, whereas, residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire. And, whereas, the city of Fairfax Fire Department and Fairfax Volunteer Fire Department are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education.

And, whereas, the city of Fairfax residents that are responsive to public education measures are better able to take personal steps to increase their safety from fires, especially in their homes. And, whereas, the 2024 Fire Prevention Week theme, Smoke Alarms, Make Them Work For You, serves to remind us the importance of having working smoke alarms in the home. Now, therefore, I, Kathryn S. Reed, Mayor of the City of Fairfax, do hereby proclaim October 6th through 12th, 2024, is Fire Prevention Week in the City of Fairfax. And, urge the community to make sure their homes have working smoke alarms and to support the many public safety activities and efforts of the City of Fairfax Fire Department and Fairfax Volunteer Fire Departments.

Thank you all for helping to keep our city safe. Words, Chief O'Neill. I'll just pick it off. Chief Sye? Okay. No problem. Thank you, thank you, Mayor, for those kind words in our proclamation. I just want to say to the citizens, it's very important to have smoke alarms. Already in 2024, there's over 1,500 home fire fatalities in the United States, so we continue to be concerned for our citizens in our homes and in our businesses, so smoke alarms are very important. we would encourage you to contact the fire department if you have questions about smoke alarms we want to make sure every person has one thank you and just to follow up on it like to invite everybody that's watching from home and

of course everybody in the audience and children to stop by and see us is coming Saturday at the fall festival for our annual open house and we will have safety materials available and and little thing fun things for the kids to do so come come see us that's a hot tip it really is happening at the fire department at the Fairfax Fall Festival okay a photo all right I'm going to ask Leslie Abashian and the community response team to come on come on down because we are going to talk about World Mental Health Day and I think it's just important to talk about the fact that mental health is health care and everyone should have access to health care of all kinds including mental health care whereas close to 1 billion people around the world

are living with a mental disorder and whereas relatively few people around the world have access to quality mental health care and whereas the global community is reeling under the effects of wars displacement and the climate emergency all of which have adversely impacted the well-being of of the world's citizens and whereas it is imperative to understand that embracing human rights and fundamental freedoms must be a precondition of care and a first step to address social justice and reduce stigma and discrimination toward people with mental health issues and whereas many mental health conditions have traditionally received too little attention and concern by the general public the general health care system and elected and

appointed public policy makers resulting in inadequate priority being given to these disorders and whereas there is increasing evidence that the prevention of mental illness is possible by using both general and targeted evidence-based interventions which can improve outcomes for individuals across the spectrum of mental disorders and life course and whereas there is a need to establish global mental health and well-being targets that can bring together evidence that captures the social determinants of health including promoting exercise widening access to good nutrition and food all of which will have a positive impact on mental health and well-being and whereas the world federation for mental health has designated the theme for world mental health day 2024 as it's time to prioritize mental health in the workplace

and urges the workers to be the agents of change in the workplace by combating stigma and encouraging open discussion on mental health now therefore I Catherine s read mayor of the city of Fairfax do hereby proclaim October 10 2024 as world mental health day in the city of Fairfax and encourage the community to shine a light on mental illness and fight stigma provide support educate the public and advocate for equal care thank you so much for all of your efforts words all right all right all right I just want to remind people that if you are in a behavioral health crisis you can call 988 even if you just want to talk to somebody you're having you know some struggles and you just need to talk through the feelings that you're having call 988 or if you call 9-1-1 they will get you to the right you know get you to 988 or they might get these folks to come out and see you

but don't ever think that you're in a you know you're by yourself and you're alone there are services out there and it's really important that each and every one of us are paying attention to one another and also encouraging one another to get services when we need just like we would if somebody was having a medical crisis you need you know sometimes we all need a little assistance when we're having behavioral health crisis thank you anybody else okay thank you all right a photo all right I'm looking for Stephanie Kupka Melissa Pennant Anna Safford and the Environmental Sustainability Committee come on down all right and the subject is Arbor Day and it's great that we have Arbor Day but every day could be Arbor Day really if you think about it whereas in 1872 the Nebraska Board of Agriculture established a special day to be set aside for the

planting of planting of trees and whereas trees can be a solution to combating climate change by reducing the erosion of our precious topsoil by wind and water cutting heating and cooling costs moderating the temperature cleaning the air producing life giving oxygen and providing habitat for wildlife and whereas trees are a renewable source giving us paper wood for our homes fuel for our fires and countless other wood products and whereas trees in our city increase property values enhance the economic vitality of business areas and beautify our community and wherever they are planted are a source of joy and spiritual renewal and whereas the health of our community's trees is constantly under threat from invasive vines infestations of insects disease and blight necessitating a constant vigilance and a variety of resources to be employed in their care by all of us and whereas the city of Fairfax has been

recognized as a tree city USA by the National Arbor Day Foundation and desires to continue its tree planting ways now therefore I Catherine S Reed mayor of the city of Fairfax do hereby proclaim October 26 2024 as Arbor Day in the city of Fairfax and urge all residents to actively support efforts to protect the health of our trees preserve our tree canopy and to plant a variety of native tree species for the enjoyment of our community and future generations a laudable goal words and redouble our commitments to making this city even friendlier and healthier for trees and every year it seems to become even more important and so we are so grateful once again to have the opportunity to do that and the committee is very deeply grateful to the support from the staff as it has been able to provide support for this thanks again very much thank you all right if no more word do you want words all right photo all right

thank you thank you thank you thank you thank you thank you thank you thank you thank you of the Thank you. We can move on to consent agenda. Is there a motion to approve the consent agenda? Council Member Staley. Thank you, Mayor Reed. I move adoption of a consent agenda. Agenda number 7A, consideration of the September 24th, 2024 special meeting minutes. Agenda number 7B, consideration of the September 24th, 2024 regular meeting minutes. Agenda number 7C, consideration of the October 1st, 2024 special meeting minutes. Agenda number 7D, consideration of boards and commissions appointments. I move to approve the consent agenda items number 7A through D and the motioning accompanying the consent agenda item as printed.

Second. A motion has been made by Council Member Staley and seconded by Council Member Lim. Are there any items Council would like pulled for additional discussion? Seeing none, a roll call vote. Council Member Bates. Aye. Council Member Doyle Feingold. Aye. Council Member Staley. Aye. Council Member Lim. Aye on everything except 7C. I abstain. Thank you. Council Member Ross. Aye. Council Member Greenfield. Aye. Okay, motion passed unanimously except for one abstention on 7C. So we will go on to public hearing. We only have one item tonight. And as the public hearing and Council action to consider approval and adoption of amendments resulting from the five-year review of the City of Fairfax 2035 Comprehensive Plan, I'll acknowledge Paul Napty, Planning Division Chief, to provide the staff presentation.

Thank you. Mayor Reed, members of the Council. I'm going to defer to Planning Commission and Vice Chair Lockhart to get us started. Good evening, Mayor Reed, members of City Council. Thank you very much for the opportunity to present this document to you this evening. I was appointed to the Planning Commission just as the previous edition of the Comprehensive Plan was being finalized. It was an incredible primer for the workings of the City, its various boards and commissions, the government itself. Reviewing the document now, revisiting it, I think the City should be extremely proud of how much progress was made against all of the actions included. There was a significant, I don't know the exact number, perhaps Mr. Napty does, but in terms of completed actions, even in that four years, five years since the previous document was put together.

So I don't want to say we gilded the lily, but we did take a firm look at the actionability of the Comprehensive Plan going forward, making sure that the language reflected not just sort of ideals, but how we were going to accomplish those ideals as a city, as a community. We did a lot of outreach to the various boards and commissions of the city, and we're very grateful for their participation, for their candor, for wanting to get their hands dirty and make sure that their portions of the document really reflected what they're doing. I do think this document is very heavily integrated with many other documents and initiatives throughout the city. That was also very important to us, and it was reflective of all the good work that's going on, not just in a general sense, but in a very specific sense.

So this cross-references with other comprehensive plans, actionable plans, being put together by city staff, city commissions. I'd like to thank Mr. Napty and Ms. Denny for their work shepherding this document through the many, many reviews and work sessions that we've had as a planning commission. And I am happy to take questions in conjunction with the planning staff. Thank you. Thank you. I'll now get started with the presentation. As the city council is aware, the Code of Virginia requires that the conference of planning be reviewed at least once every five years to determine if it should be amended. Our process for this began last summer when the planning commission reviewed the current conference of plan and determined that it should be amended and identified the process we see here.

I would be remiss if I didn't also thank the planning commission members for their participation in this. They are a volunteer board, and they took it upon themselves during the second phase here to go out to numerous other boards and commissions to meet with them to discuss the conference of plan and make sure they're getting all the information they needed in order to make this update. The following phase was a compilation phase. We spent several months over the early part of this year at every planning commission meeting discussing the various topics and providing updates based on the feedback we received from boards and commissions and the general public. And then we went through the refinement phase where we took these recommended changes and put them in front of the general public with city council and others and continued to refine them until we headed until the final phase, which we spent over the course of the summer, which is putting the document together.

And then we last had a discussion on this with the city council on September 10, where we heard some feedback about some changes that should be made. We had our public hearing with the planning commission on September 23rd, where they recommended approval with conditions, and I'll explain what those were in a minute. And so now we're here for our public hearing. I will note that in your packet, you have the formatted document and attachment one. This is the draft document. If this is approved, this would be the final document. And along with that is a text markup, so you can see the exact changes that are made. In the text markup, there are a couple of sections that are highlighted in yellow.

Those are the items that have changed since we last talked to you about this on September 10. So for tonight's presentation, I will go through the changes that have been made since we last talked to you on September 10. And then I will go through a very quick summary of the major items that we're looking at changing with this comprehensive plan update. As you know, there are a lot of smaller items. We won't go through everything, obviously. So to get started, the two primary text changes that have been made since we last talked to you. In the introduction and background section, there was a piece that was added that was acknowledging inequities of the federal housing programs that were in place at the time that a lot of our single family growth happened.

This section was added to the background of the city description to follow up with the discussions we had earlier in the process with city council about incorporating discussions about equality and equity throughout the comprehensive plan as opposed to having it as its own section. During the discussion with the city council, it was suggested that we add language that identifies some of the measures that the city has begun to take to address inequity issues. And during our conversation with the planning commission during their public hearing, they asked us to expand on that by identifying specific projects. So that shows the language that has been added to that section. Then the other change is in the environment sustainability guiding chapter in the action for natural environment 1.1.5.

We have a similar action that was added to several of the guiding principles of the comprehensive plan, including transportation, economic fatality, land use, and parks and recreation to ensure that we are cross-referencing between our different sections and that we are thinking about what the different sections are talking about. It was suggested that since the environmental sustainability and stewardship is the second goal of the city that we put more emphasis on this. And so the yellow highlighted text is added. So this is what's different between this action and the actions from the other sections, ensuring that we will be considering sustainability and environment issues when we think about both public and private projects.

Some other changes that have happened since the last discussion with you. Staff recommended change in the transportation project list. Again, this list is required by the state code for us to identify potential upcoming capital projects and have cost estimates associated with them. Staff is recommending that we remove three of the projects shown there in red. These are really ongoing maintenance type projects. They were actually removed from the map, but not the chart, and so we recommend removing those. And then lastly, last time we talked to you, we didn't have any changes to the appendices or the index shown. So there are two appendices in the comprehensive plan. The first is the Chesapeake Bay Preservation Plan, and the second is transportation practices and policies.

And I'll explain the changes that are proposed in those two sections. There are no content changes proposed to the Chesapeake Bay Preservation Plan. However, there are three data sources that are updated. First is the citywide floodplain map. FEMA updated our floodplain boundaries approved earlier in 2023, and so the new map shows those new boundaries. We have updates to our impervious cover just based on changes that have occurred over the past five years. And there are updates to the underground and above ground chemical storage tanks throughout the city. This is based on state data, so that chart was updated as well. As I mentioned, this did not result in any changes to recommendations or text in the Chesapeake Bay Preservation Plan.

In Appendix B, transportation practices and policies, one change that is recommended there is a section about different types of new types of transportation modes that can be used. One of those is bike share. At the time that the current comprehensive plan was written, we did not have bike share in the city. We now do, so the text has been changed to identify that it is something where we are participating in. And then lastly, in the index, the index basically includes explanations of nonstandard terminologies that are used in the comprehensive plan. This includes things such as our street types and our place types that are unique to us. So a couple of the changes there, we remove the boulevard street type, and I'll explain that more when we go through the overall changes.

And then we've adjusted several references to activity centers that previously talked about developing new smaller plans and those types of things, while most of those are adopted now. So that is a summary of the changes that have occurred since we last talked to you on September 10. And I'll go through a very brief summary of the major updates that we are looking at with this for anybody who is new to this conversation. First, this is the cover to the comprehensive plan. The previous one is shown on the left. The proposed one is shown on the right. Very minor differences, essentially the same cover. We've just moved the colors around so that the point here is to show that this is the same comprehensive plan, but it is more of a change than that we would get through a single amendment, such as through the adoption of a small area plan or a language request or those types of things.

So over the next five years, if you see the title box that has a darker blue color, you know you're looking at the updated comprehensive plan as opposed to the previous one. But as far as content is concerned, these are some of the major items. Again, as I mentioned, there are hundreds of changes proposed, but most of them are much more minor than this. So the first major change is the addition of a new mixed-use place type on the future land use map. This came about from earlier conversations about accommodating fluctuations and uncertainty in the commercial markets and considering whether we want to expand support for residential uses in commercial corridors. So the approach that the planning commission ended up taking was to establish a new mixed-use place type.

This is different from activity centers because activity centers are focused on specific named places, and so they cannot be expanded or established in new places. But the planning commission also had concerns about opening this up too much. So the way the new mixed-use place type works is that it is not mapped on a future land use map. However, it is identified for two sites in the city under what are called partial-specific considerations, meaning that those two sites could request this land use type through a land use request, but no other sites in the city could request that at this time. This is essentially laying the groundwork for additional mixed-use or residential areas in commercial place types in the future.

But if we were to expand this, it would be initiated by the city, not by a property owner. So we may come back to this five years from now when we review the comprehensive plan again. We'll see how the commercial market is then, or if something significant changes before then, we could open it up earlier. But again, it would be initiated by the city, not by a property owner. The street types, there are some changes proposed to that. I mentioned the removal of the boulevard street type. This is a street type that is very similar to our commercial main street type, which are our main roads, our Fairfax Boulevard, our main street, those types of roads. And they just were very similar, and it was confusing to have both of them, and so they were just consolidated together.

A couple of other changes are that in the activity centers where we have adopted small area plans, in some cases they recommend different street types than what was shown on the comprehensive plan. So we changed this to make it consistent. And we also updated the locations of what are called neighborhood connectors. These are kind of the main roads and neighborhoods to be consistent with what are identified as neighborways on the bicycle master plan, because these are the routes within neighborhoods that would be used for through bicycle traffic. We updated the transportation projects list. That's the list that I showed you on the previous slide. These are primarily smaller projects. We may have new, bigger projects that could be added to that in the future based on upcoming transportation projects and studies.

We incorporated the Chesapeake Bay Preservation Program, or at least some of the recommendations, into the document. As you saw, the Chesapeake Bay Preservation Plan is an appendix to the comprehensive plan, but there are certain elements of it that we thought would make more sense being directly in the body of the document, so they're more properly referenced. So this includes things such as identifying and preserving and protecting natural resources and establishing sustainable landscaping and invasive management policies. We have strengthened the resiliency goal. This is based on recommendations from the Environmental Sustainability Committee. Some of the actions here include limiting additional limits to development and floodplains, developing floodplain projections for the future, risk assessments for city infrastructure, and reducing the heat island effect.

This is the first time the heat island effect is mentioned in the comprehensive plan, and we think this will be a very important element to be thinking about with future policies. And then lastly, accommodating new business types. This was based on recommendations for the city council to be proactive and recognizing the ever-evolving types of businesses that are potentially interested in locating in the city, and making sure that our policies are able to accommodate them and not prevent them from locating here when they would benefit the city. So that is, again, our very quick summary of the proposed changes to the comprehensive plan. Next steps, if this plan is approved and adopted tonight, we will update the implementation plan.

Again, these guides are updated twice yearly, and the planning commission submits it to the city council with their annual report in late January or February of each year. So all the new actions we would incorporate into this guide. Planning commission is also interested in making this more readable so we can focus on really what the main actions are. There are a lot of kind of ongoing actions in there, so we'll be working on that with them as well. We'll identify future efforts. There are some new actions in here that will result in the need for future studies, additional analysis, and those types of things. So we'll be talking to city council about those types of upcoming efforts over the next several months.

And then, of course, the comprehensive plan will be used as it's supposed to be used. It will be used as a reference when reviewing both private and public development projects, as well as when reviewing the capital improvement program every year. So that concludes our presentation. I'm happy to answer any questions. Are there any questions of staff? Looking to my left, looking to my right. All right, then. I will open the public hearing. Ms. Shinneberry, has this public hearing been advertised? Yes, it has. We had one person sign up to speak prior to the meeting. Will William Fournier please come up? Good evening. I'm William Fournier. I live at 10134 Spring Lake Terrace and Country Club Hills.

Inserting the small area plans into the comprehensive plan will mandate their guidance for the development, which is counter to the retention of Fairfax City's town lot character. The small area plans are referenced in a number of locations in the document. Action LU1.2.1 regularly review the zoning and subdivision ordinances and the zoning map to ensure that they are able to support small area plans. This will create havoc on our current ordinances. The transportation overlay districts immediately come to mind. Any height or dwelling unit requirements will go out the window. I quote, small area plans should be referenced for specific guidance on physical characteristics of development for any site within an activity center.

You recently rejected the courthouse plaza redevelopment design, which used the small area plan as justification. You won't be able to deny it in the future. The small building artistic renditions in the plans are misleading in how they portray the results of the development. Nine-story buildings are not in keeping with the city since the Massey building was demolished. The small area plans do not necessarily make economic sense. In the Fairfax Circle small area plan, the Home Depot will be gone in 10 years. Home Depot is the single highest sales tax revenue to the city. During the planning commission meeting, Dr. Rice said that Home Depot, like it is now, is not going away. Although the commission approved the plan, these plans do not represent what the future should be.

In the Camp Washington small area plan, the Lowe's goes away in 10 years. This type of change is just one of the things that invalidates these plans. The plans add a massive number of residents, which have a significant impact on the costs of the city. If you just look at the student yield ratio and the school contribution in the proffers, you'll see that there is not a correlation of the costs and what is going to come to the city. Just to recap, these small area plans should not be incorporated because, one, massive zoning changes will be required. Two, there will be negative economic impact. Three, the small area plans are misleading. Four, the character of the city will no longer be a small town.

There are more issues and examples than my three minutes can cover. Thank you. Please do not burden us with the small area plans. Thank you. To the comprehensive plan. Thank you. Is there anybody else in the room that would like to speak on this item? You may step forward. Okay. Okay. Seeing none, I will close the public hearing. Is there a motion? Council Member Staley. Thank you, Mayor Reed. I move that the city council adopt the attached resolution approving and adopting the City of Fairfax 2035 comprehensive plan dated September 27, 2024. Second. Motion's been made by Council Member Staley and seconded by Council Member Lim. Is there any discussion on the motion? Council Member Ross. Yes.

First of all, I want to thank the Planning Commission and the staff for their due diligence in the past number of months looking at what we need to do to update our comprehensive plan. If I recall, when the comprehensive plan was developed and approved by a previous council, it was well received, I think, not only by the community, but by people throughout the Commonwealth. And it won, I believe, it won, I believe, for its work, for the work that was done in a very comprehensive way. And I think that it created almost a new model for our community. I've lived here for many, many years. 44 years, to be exact. And we have seen a lot of change in this community over the years. And I think that this update adequately and correctly places in place those things that are important to the future of this community.

We're no longer a small town. We are growing. We are changing. And I want to, for a minute, address some of the concerns about the area planning. I think the area planning is a very vital and important part of this community. Higher density and certainly maybe not nine-story buildings, but higher buildings, I think, are appropriate in the activity areas because they will, in turn, provide economic opportunities for the community and protect our neighborhoods. And I ran on that two years ago and four years ago because I see the area and our own community changing. And we need to have sound planning in order to have activity and economic activity where it's appropriate and to, in order to maintain the quality of the kind of community we want now and in the future.

So I will support this. I think it's another step along the right path to ensuring that we have a strong future. Thank you, Mayor. Any other discussion on the motion? Seeing none, a roll call vote. Council Member Greenfield. Council Member Ross. Aye. Council Member Lim. Aye. Council Member Staley. Aye. Council Member Doyle-Feingold. Aye. Council Member Bates. Aye. Motion passed unanimously. Council Member. We will go on to our second general public comment. If there's anybody in the room that would like to speak for general public comment, they may come forward. Okay. We'll move on to item. Oh, sorry. Council Member Bates. Aye. Council Member Bates. Aye. Council Member Bates. Aye. Council Member Bates.

Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Well, I'll just speak about the transportation funding agenda items. Uh, as stated in your goals of transportation plan are to provide easily, safely, and efficient movement within and between neighborhoods by walking, bicycling, using public transportation and driving. Walking and bicycling contribute to health by providing us exercise and peace of mind. mind. Yesterday I saw a bumper sticker which said, hike more, worry less. So I think that is a very good motto. They also contribute to our sense of community by meeting nearby neighbors, exploring new neighborhoods to better understand their perspectives and needs. And they contribute to public safety. Walkers and bikers slow traffic. Crime is reduced

as there is a greater presence of people on the streets. Combined with the use of public transportation, walking and biking are good for the environment. There is less consumption of fossil fuels, less production of greenhouse gases, less unhealthy exhaust emissions for us to breathe. But to achieve our transportation goals, we must apply for government funding five years ahead of advanced planning and even longer in advance of construction. Furthermore, we must compete with other state municipalities for those transportation dollars. The city transportation department over the past eight years has been able to save our taxpayers many millions of dollars by such planning ahead. In fact, only 7% of the spending was

city money. Therefore, to improve walkability and thereby reduce vehicular traffic, to promote a healthy lifestyle, to improve access for both pedestrians and automobiles, to provide easier access to the queue bus and other mass transit, to facilitate neighborhood interactions, to promote old town businesses, and to maximize the recapture of our tax dollars sent to Richmond and Washington, I urge you to get the ball rolling without delay and select the projects you wish to adopt, from the list provided you tonight by our transportation department. Furthermore, I urge you to stand behind and advance the projects that you have already approved. One of these will be the Chainbridge Road Eaton Place project that you have before you tonight.

As an aside, trees are a renewable resource. Please keep this in mind when you talk about trails. I thought that Marissa Perroni's comments this afternoon were very pertinent. Thank you very much. Is there anybody else in the room that would like to speak? Hello, Kevin Plummer, 3403 Park Hill Place. And I'm also president of Fairfax Little League so I apologize for my lack of understanding of the work that you have to do with your work. suits and appropriate dress here. I just came from a practice. I just wanted to talk quickly about the next idea that you have to do with your work. And I'm also president of Fairfax Little League so I apologize for my lack of suits and appropriate dress here. I just came from a practice. I just wanted to talk quickly about the

about the next item on the agenda, the hopefully the approval of the contract to reduce ice. Fairfax Little League will be turning 70 next year. And we've been a big part of this community. I think a lot of people, they've played their parents have played their grandparents have played their grandparents have played their coached. I think I think rec sports is a really important part of our community. And I think it relies a lot on the city and the parks department who do a fantastic job to be able to do a to help us as a volunteer organization provide the spaces for those children to be able to play. You know, especially rec sports which are less expensive, which keep kids in their community playing sports, whether it's baseball, whether it's soccer, whatever it is. And so I hope that the city council approves the full funding of the of the renovations at Dice.

And so I think it's a great thing. So I think it's a great thing to do with the and hope that we can be playing on those fields for another 70 years. Thank you. Katie Johnson, 101, 32 Spring Lake Terrace. Trails are good, but they cannot be at the expense of our natural resources. All of the necessary connections that have been spoken about can be achieved through existing pavement and you know that. We must improve the roads if we want to get away from cars. We must improve the roads and make them walkable. We must improve the cyclable and multimodal. We must improve the roads before we change the forest floor. It's ironic. I got a Facebook memory on Arbor Day last year that the GST vote was deferred. Again, I show up on Arbor Day as you recognize the importance of trees. That's great.

And trees may be renewable, but the forests are not. There is data that says our forests on the East Coast are failing. They are failing to regenerate. And we have, as the Virginia Native Plant Society, Potomac Chapter Chair testified, we have a mature, healthy oak hickory forest that we must preserve for everybody to enjoy. There are existing paths. There are alternatives that can satisfy every transportation need without sacrificing the forest. Is there anybody else in the room that would like to speak under this item? Okay. We can move forward to items not requiring a public hearing. Our first item is a consideration of an award of construction contract to Bright Masonry Incorporation in the amount of $7,725,650 for the redevelopment of Thice Park.

I'll recognize Stacey Summerfield, Parks and Recreation Director, to provide the staff report. Good evening, Mayor and Council. Thank you so much for having us back to talk about the Thice Park redevelopment. Tonight I am joined by our project manager, Saeed Masood, as well as Public Works Director, David Summers. So, tonight we are going to just briefly go over the history of the Thice Park project, the redevelopment that is planned, the existing budget, our bid process and staff recommendation. So, starting with the history, Thice Park itself is almost as old as Little League, not quite. It is over a half century old and currently the park is comprised of one standard size field, four very non-standard size fields of all different shapes that have been fit over into the space over the years.

A very aging clubhouse with aged plumbing, an aging park pavilion and just a few weeks ago the playground on the site was finally reached the end of its life as well. So, the park facility itself is coming to the end of its life. It is a well-used park. It is also within the eastern side and near the circle area, one of the only community park spaces that is walkable to those residents who live in the circle area. The fields there are booked an average of 265 days a year, so it is well used and it also serves as kind of our unofficial trailhead for the Cross County Trail. A lot of residents park there to jump onto the trail. So, understanding that it is in need of a facelift, we have been working on the redevelopment.

So, many of you have seen these plans. So, we take our four non-standard size fields and turn those into two standard Little League size fields. We retain the one standard size field on the site, but then we add a lot of community park amenities. So, we have a walking track for individuals to come and use. We have an ADA accessible playground. A clubhouse that will be available for both Little League but also rental opportunities. There is family restrooms, a concession stand, half-court basketball area, and adult fitness space. So, really turning this park into a community center. Along with that, we do increase the parking, but we remove some of the asphalt area from the floodplain, add in a lot of trees, and are really able to bring the park into the new century.

So, when we last spoke to you in March of 2024, this was our approved budget, so just over $8 million. We went out to bid and closed our bid process in September of 2024. So, we received four bids. Our lowest approved bidder is from Bright Masonry. We did bid with some alternates. The alternates were the five-row bleachers, the scoreboard, the sport lighting for Field One, the ADA playground, adult fitness area, and half-court basketball area. A lot of the cost drivers on this site are the earthworks and the things that you necessarily don't see as a community member once you go to the park. So, removing those alternates really changes the face of the park of what we're trying to achieve here for the community.

So, looking at the bid with the alternates included, it does bring us over our budget by $1.44 million. Looking at the bids, we were really going through them and trying to figure out what we might be able to remove, and thankfully we were able to meet with our CFO, JC, and we spoke about reallocating some of our ARPA funds from the Van Dyke project. As you know, the ARPA funds have to be allocated by a deadline that's fast approaching, and this is a shovel-ready project. As soon as we kick off this redevelopment, we will move to the Van Dyke redevelopment as well, but we are not certain that we'll have a shovel-ready project, and so we don't want to have to return these funds. And since these funds are earmarked and need to be allocated, we would reallocate 1.44 of the Van Dyke Park funds over to the Theis Park project,

allowing us to complete the project in whole and then moving on to the Van Dyke redevelopment. And I want to turn it over to JC for a minute if there's anything else he would like to add. So, just really quickly, let me expand on what Stacy was saying. So, as she noted, ARPA funds are required to be obligated in its entirety by the end of this fiscal year or the end of the calendar year, December 31st, 2024. Additionally, all funds have to be expended by December 31st, 2026. As she noted, we had allocated city council on May 7th when they adopted the budget, appropriated the remaining amount of those funds, a little over $9.5 million. We're not asking to increase that appropriation. We're just moving money within that allocation from, like Stacy said, from Van Dyke to Theis to account for this.

It is more shovel-ready, allows us to be adaptive, and again, not to give back any of these federal funds as required by the Treasury. Happy to take any questions now or after. And that gets us to our staff recommendation, which is to accept the bid in full with all the alternates to reallocate the 1.44 of ARPA funding from Van Dyke over to Theis Park. And then just to also say that later this evening we'll be talking about the Parks Foundation, and so staff will continue to push to offset some of the site costs such as site amenities, the pavilion, playgrounds, different pieces, through the foundation to hopefully be able to offset some of those costs as well. Thank you very much. Are there any questions of staff? Councilmember Ross.

Councilmember Ross. Yes. Thank you for this presentation. And I want to give a special credit to our CFO for being able to look at how we could make this project work, use additional funding so that we are not at risk of losing that funding. I think that's really important, and that's a pretty critical role, and I'm grateful to the CFO for being able to find it and being able to make this work. One question I did have. We all know how much work has gone into the master plan, the strategic plan, and the planning for Van Dyke Park, which is a very high priority, I think, for this community and certainly for me as long as I'm on council and even after I'm on council. Has the PRAB endorsed this way of proceeding? Because obviously this will mean we'll have to find a way to address and deal with the shortfall or the concern over funding for Van Dyke Park, and I would hope that we would certainly not lessen our desire to complete that project. So thoughts, comments?

Yes, there's still a lot of enthusiasm from both staff and PRAB moving into the Van Dyke redevelopment. We really see that as kind of our flagship city park. It's right in the center of the city. It's one of our largest parks. And so we will continue to push forward on that. PRAB has endorsed this reallocation of funds because they would like to see the Theis Park completed in an entire community park. And so to be able to get that project done while continuing to push forward on Van Dyke is definitely a high priority of theirs. Thank you. Any other questions? All right. Is there a motion? Councilmember Staley. Thank you, Mayor Reed. I move to authorize the purchasing agent to award a construction contract in the amount of $7,725,650 to Bright Mason, Inc.

for Theis Park construction provided the contract is approved as to form by the city attorney. Second. A motion has been made by Councilmember Staley and seconded by Councilmember Lim. Is there any discussion on the motion? Councilmember Staley. Thank you, Mayor Reed. I just want to say how excited I am tonight to be able to make this motion. I want to thank Little League and PRAB for their collaboration, their work on this, the walking track around it, the additional amenities. You know, it is going to take us to the next level for what we do at that park. And it has been a long journey, but I'm very excited to get there. I hope that this partnership continues to move forward. Little League is such a great partner for our community and people can see and value this. This is a day to celebrate.

Incredibly excited to make this. Thank you, Mayor Reed. Any other comments from Councilmember Doyle Feingold? Thank you, Mayor. I want to say thank you to Mr. Martinez for finding those funds and making sure we didn't lose them. And also just to echo Mr. Plummer's comments. My oldest plays on travel soccer with that PYC. I think recreational sports are super important to the community and having those places to play and for parents to be there and watch and siblings is really important. So thanks for all the work on this. I think it'll be great. Wonderful. Any other comments? Councilmember Ross. I would be remiss if I didn't say as someone who really places a priority on the importance of parks and recreation facilities in a community. I've spent my entire career in that field. And to me, this is one of the most important things we can do in a community is have high quality park and recreation facilities. And this is going to be an incredible addition to our city and an upgrade. So thank you. Thank you.

Thank you, Mayor. All right. Well, I will just echo everyone else's thanks for the collaboration, finding the money, working so hard to try to create something we can afford and coming up with this as a solution. This is excellent. So with that, a roll call vote. Councilmember Bates? Aye. Councilmember Doyle Feingold? Aye. Councilmember Staley? Aye. Councilmember Lim? Aye. Motion passed unanimously. So we'll go to our second item, discussion of the security pilot initiatives to address community concerns of safety. I'll recognize Lazlo Palco, city manager, to provide the staff presentation. Good evening, mayor and members of city council. Tonight, I'll be joined by our police chief, Aaron Chiebel, our Parks and Rec director, Stacy Summerfield, and our human services director, Levin, Ash.

This is a Boston departmental coordinated initiative. Good evening, Mayor and members of City Council. Tonight I'll be joined by our Police Chief, Aaron Chiebel, our Parks and Rec Director, Jason Summerfield, and our Human Services Director, Leslie Dash. This is a boss departmental coordinated initiative. Back in the summer, we agreed to City Council and the Mayor on the Homelessness Task Force Policy Priorities. At that time, it was requested by the City Council that we return in the fall with some pilot security initiatives. We utilize it to the $3,000 City Council budget for these initiatives. What will be presented tonight is proposals from each department for how to address the security and the safety and well-being of all of our residents, including those who are

most vulnerable to the Human Services recommendations. I'm now turned over to our Police Chief, Chief Jack. Good evening, Mayor and Council. Thank you for giving us the opportunity to talk on this matter. One of the things that we have recently implemented that has been working really well is our community liaison officer. In the late spring, we deployed an officer in uniform that is directly responsible for liaisoning with the businesses in our high traffic, high crime areas. He's made a tremendous impact. The reasons he's made that impact is because the visibility and the connection with not only the citizens and the community members, but also the businesses. So really to scale that to have it in force multipliers, our recommendation to enhance the safety in particular communities is to deploy a security,

uniform security but not armed security. And that's sort of the liaison between the businesses and the police as filling that void. We'd like to do that. So Parks and Rec currently uses alpha security. So that's a really easy segue for us to utilize as a pilot. The areas we're looking at are the Stafford Drive Park and the Draper Drive Park and then the Old Town Business areas. So really the high traffic ones, the parks are situated behind communities. They have trails. We get a lot of complaints and there's a lot of children there. So that's really a higher priority to have higher visibility. The Old Town Business area, because of its location and nexus to the jail, we get a lot more activity.

So the high presence of a security person or a uniform person there will act as a deterrent. Some of the comments we've gotten from businesses have been amazing. So we had a CAC meeting and one of the CAC members have really noted in the circle in particular the reduction of criminal activity, the fear has gone down. They talked to Zips Dry Cleaning and that business in particular said they don't lock their doors anymore. So there's just a different sense because of the presence and because they know the officer is going to be there. So the continuity of the uniform and of the security has really, really helped transition that whole community at the circle. We want to sort of do that as a force multiplier in both the Old Town area and in the parks to create that higher sense of security.

Perception is reality and if you don't feel safe, you're not going to be safe. And so having that visibility is going to increase the safety of our residents. And we've seen it, empirical, the Safeway, the ABC stores, it's reducing larcenies, it's increasing their level of presence or security. And they've said they haven't had to call the police for weeks. So for us, I mean, knock on wood, the pilot program that we deployed the officer as a community liaison for businesses in the community has worked really well. So I sort of went through some of the justifications already. So I will go to the next page. And the timeframe we were looking at doing really 24, not 24, seven, seven days a week from 3 p.m. to 8 p.m.

mid-October through November for the parks. In the Old Town business areas, we're looking Monday through Friday, 10 a.m. to 6 p.m. mid-October through November. Really, it's catching the businesses and during the daytime hours when it's most traffic to have a security personnel patrolling, stopping in, talking to the businesses, are there issues? And then liaisoning directly with our agency and to see how that works. The cost section of this, so for the Stafford Drive and Draper Drive, 35 hours a week for the full week for eight weeks is approximately $8,404. The Old Town business area, 35 hours a week, Monday through Friday for eight weeks is about the same, $8,400. The total cost for the eight weeks pilot program is $16,808.40.

Are there any questions? Any questions for Chief? Yeah, do we have any questions for the Chief? Council Member Ross? Yes, I have read through this. And in fact, my question is more generic to all of the proposal that has been made tonight for us to consider. First of all, I think this, I really like the concept of this. And I really think from what I have heard, there's been a, yeah, my microphone is on, a big improvement in the areas that you touched on. And if you recall, or I know we all, I hope we all recall, we talked about this before the, or the early part of the summer when we talked about being able to undertake some pilots and then evaluate their success. These are consistent, I think, with the recommendations coming out of the Homeless Task Force.

And I think it shows that we are listening and we're taking action to address some of these concerns. And I'm very comfortable with any of these being sort of pilot, but I, and I think we're all supportive of the idea of evaluating it. And I, my question is, where is the funding for this coming? Do we have, are we using appropriated funds for this? Are we tapping into another source? I'm just curious where the funding from this is coming out of money that we've already budgeted. Sure. And can I address that, the final slide of this presentation, if that's okay, we can come back to this. That's fine. Because I cover the funding for this. All right. Maybe if it's okay, we'll go through the presentation, then we'll open up for questions after that.

All right. Fine. Yeah, excellent. I'll get to the questions early. That's fine. Leslie. Good evening. All right. So what I'm proposing, I'm calling it the first steps. And what, you know, we all know that housing is fundamental, right? It, you know, helps with health, wellbeing, quality of life. And one of the things I was thinking about, if I had some funding available to remove barriers, to support people to either stay in housing or get into housing, you know, just to take that first step forward. And really, I'm not looking for, you know, the money to go put somebody in a house forever or to do something more substantial. It's more of taking that initial barrier away. And I, when I was pulling this together, I really had to talk to the facets and LAMC center.

You know, like I talked to some of the folks that work with some of these, the folks that would be using these funds or having this assistance to see what would make a difference to them. I don't want us to duplicate what some nonprofits do, because I think there's a lot. I mean, we're really rich in nonprofit engagement with some of these needs. I think that, you know, oftentimes there's a nonprofit that could do or could fill a gap, but not always. So this would fill those gaps that are not readily available. And it would be something that could happen quickly. One of the things that, you know, when I was talking to Michael Dykes from facets, he said, you know, sometimes, I mean, as we all know, there's some affordable housing issues now, right?

I mean, it's really hard, especially for people that are below 30% AMI, to find apartments that they can afford. And so when they're working with somebody and when they're trying to get them into housing, you know, sometimes if they find an apartment that's open, you have to put an application fee in for them to even check and check and do your background and check and see if they would even move forward with allowing you to rent that place. But even, you know, it's sometimes, like facets can sometimes find the money through some of their, you know, their foundation, but it takes time. And when you take time, then you don't have that, you're not able to move forward. And a lot of times people lose the units.

Or if you have somebody that is just wanting to move, like maybe you have somebody that's precariously housed and you're trying to get them into a better situation, but they just don't have the money for security deposits. And if you have that access, then you can get them in, you know, get them into that new apartment and maybe it'll be a better place and it'll be stabilized. I think sometimes, you know, folks that we're working with, they may or may not be engaged at Lamb Center. But, you know, when you talk to individuals that are in-housed, a lot of them desire, they want to work, they want to be productive, they want to, you know, be connected and doing maybe even what they did before they lost their housing or lost, you know, their jobs and whatever.

But it takes some things to be able to get a job. And, you know, I was talking to this 22-year-old that goes to the Lamb Center and he was talking about how hard it is when you're living out of your suitcase to get ready for a job, to go and do a job interview or to get your hair cut. You know, all of us still, when you go in for a job interview, you want to look nice, right? And sometimes somebody didn't have $30 to $50 to go get their hair cut. So that would be another thing. And my goal with this is for us to work with the outreach people that are already working, my community response team, when we get our new housing manager, just having a framework to make the decisions. If somebody gets some one-time assistance, we can monitor it and, you know, we have, but to be able to quickly respond when we're trying to deal with those barriers.

And, you know, I'm asking for a modest $10,000. And, you know, I'd hopefully, you know, this would be something that we really could, you know, support to move forward because I do think that it's important because if we can stabilize a housing situation or if we can get somebody off the streets and support that, then, you know, they're one step forward to maybe having their life back. Is there any, I don't know, are we asking questions? No. Okay. Thank you so much, Leslie. Stacy. Good evening again. All right. So I will say that the parks piece here is a little more expensive. We have been actually working on this with risk management for a while now looking at different security camera options in our park.

I will say from other parks I've worked at previously here, we utilize security cameras both to dissuade people from committing vandalism but to also recoup costs afterwards. So we have begun looking at the first two parks identified. The first is Stafford Park for an upgrade of security cameras. So we're looking at the overview of the park here. We would be placing cameras, two cameras on the restrooms, one facing towards the parking lot, which would have license plate reader capability, one facing towards the wooded area kind of behind the restrooms where we do see some behavior in the evenings. Also, we would be including an emergency box on the restroom. So those blue light boxes where you can push the button and be immediately connected with dispatch.

Those are extremely handy for not only a sort of crime emergency but also a health emergency. If someone were to have an emergency at the park to be able to hit that blue button and be able to get help dispatched to you immediately. Over on the far side of the Stafford Park, we would be looking at utilizing a Dominion pedestal there to get power and put in two poles with cameras enabled on the top of them. One camera would be overviewing the field and the other camera would be looking over the playground. We would also include on those poles below the 15 feet maximum some safety lighting for nighttime to be able to increase the lighting around those areas. These cameras would be AI enabled. So this is a system that's utilized by a lot of the schools in Northern Virginia.

It can recognize if there is a large group of people playing on the field at 2 a.m. It can just automatically alert the police of that incident for us. It is connected to the police dispatch center. And St. Leo's just recently installed the same system and has been able to connect it to our dispatch. It also identifies, it has a number of different settings. It can identify license plates or individuals. The second park we looked at adding security cameras to is Draper Park. So similar setup here. We would have two cameras on the restroom along with that blue light box and then a camera in the center of the field on a pole along with some safety lighting. And over where the trailhead from Cardinal Road comes into the park, we'd have an additional camera on a pole with safety lighting.

We have been looking to try to reduce our overall costs. This is a pretty heavy lift as far as the infrastructure installation goes and then it becomes much less expensive over the next years because we have the infrastructure in place already. We are still working with our security contractor and Mr. Summers has been very helpful by providing various staff to look at ways that we can offset our costs by doing some of our work in-house, running some of the electrical conduit ourselves, bringing fiber into the park. In both of these scenarios we would bring fiber into the back restroom closet on the restrooms, have our full electric setup in there and then be able to run a secure Wi-Fi line to the cameras within the park.

And so that way we would have a solid connection to the fiber into the restroom but then be able to run all of our cameras off of there. We are also exploring utilizing solar for the electrical so that we don't have to run as much conduit. So we are still honing down our price to try to look at ways that we can save money off of the original security estimate. For both parks the security estimate is approximately $100,000 to install the original, the initial infrastructure. All right. Thank you very much, Stacy. Just want to thank the entire team for their great work on this and all the initiatives we've done to date. I think we're making progress on this issue and we're excited to implement this pilot if the council so authorizes us to so we can proceed with making improvements to our safety and security.

To discuss the funding, so first of all, this is kind of a holistic approach. You can see that this is both a security and a human services approach. We believe that everything we do as a city has to work in unison, right? Even the work that our economic development team, our community development and planning team, that all is involved with development and providing opportunities for our residents, human services, providing safety nets, and for our law enforcement, providing security. So we like to work holistically as an organization here, specifically for funding, to the earlier question. So there's two funding sources for these initiatives. As you can see, clearly we don't have enough funding for these funding sources for the security cameras, but we're working on some CIP implementing some of the security initiatives that Directors Summerfield mentioned earlier with the risk management team for security cameras.

But to start off, we have the $53,000 that the city council approved for homelessness task force implementation revenues. And then we have the Old Town Service District tax revenues, about $35,000. So the Old Town Service District tax revenues, we want to utilize that for the security presence at Old Town, so the $8,400. So we would not expend that entire $35,000. For the Homelessness Task Force, $53,000, it'd be in three parts. One, the security presence at the parks, Draper and Stafford, as a pilot initiative, and then to fund the First Steps Program for $10,000. As you can see, those two initiatives together leave about $35,000 of the Homelessness Task Force implementation revenues, which we can either hold onto if we want to think about other programs in the second half of the fiscal year, or we can utilize to provide that additional funding needed to make sure that we can implement any security camera initiatives for our parks.

So I hope that answers kind of where the funding is coming from. Council Member Ross and then Council Member Greenfield. Council Member Greenfield. Council Member Greenfield. Council Member Greenfield. I guess I'm still confused. We're talking about, and I understand that this would have to be done in stages because of the funding issue, but we're talking about, I know we had talked previously about the implementation revenues of $53,000, almost $54,000. But perhaps it would be helpful for me to get a better perspective on, one, is this money in the budget, number one? And number two, where is it coming from? Because I would assume, and maybe my question is for our CFO on things like the Old Town Service District revenues.

I thought I was operating on the assumption those were already committed or planned for particular projects in the budget. So maybe you could help me, Mr. Martinez, explain how this is a part of the budget and the appropriation process. So looking at the slide, Councilmember, the Old Town Service District tax revenues, I think the $35,000 that's listed there is excess. Yeah, I can address that one. So there was a total pool that was larger than that. I checked with the economic development team about how much was needed for the approved initiatives. There was some excess to the CFO's point that was available, this $35,000, for additional initiatives in Old Town. So we thought this was an appropriate use to assist with security initiatives because, as you heard from the chief,

there are now growing concerns about safety and security in Old Town. Getting back to the question I raised with the CFO, So these funds were not appropriated for a particular part of the budget or were they? Again, I'm looking to him as the CFO for that answer. I'm going to say not. So we had a four-cent increase that brought in an additional $200,000 of revenue. $150,000 of that was set aside for the EDA OTFB. So the remaining balance from that, roughly $40,000 to $45,000, or what's listed there would probably be the balance that is not appropriated and or categorized for a specific use. Okay. If I answered that. So correct me if I'm wrong, but if I understand our process, this is additional spending that is being proposed.

Would we not be going through a supplemental appropriation process where we would have this introduced at one session and then acted on it at another as opposed to being asked to approve this tonight? I would say not. When the budget was adopted on May 7th, we counsel appropriated the entire amount, all $400,000 of that revenue. These funds are sort of left over. I think the city manager is asking for direction and ability to utilize these funds specifically for this, if I'm saying that right, manager. Yeah, that's correct. Maybe I'll come back to this, but I'm still a little confused over the process, and maybe I'm just old and forgetful, but I'd like to hear the other questions and comments.

Okay. We'll check in with Council Member Greenfield. Thank you, Mayor. Regarding the security cameras at Stafford and Draper, if we were to go forward with these cameras, would they be adaptable, usable with other initiatives that we might want to try? So, for example, if we moved at some point to doing what's often referred to as real-time crime, are we able to take these and then add to it so that we have a larger network? So, for example, you know, we have a real issue along the trail behind Home Depot and other areas around the Gateway Regional Park. So it may be over time we want to be able to add additional cameras that would give our officers that ability to see things happening in real-time,

and so would like to get a sense of whether these are cameras that will only work here or we can expand that network. And if the answer is we can expand the network, if we determine that this is the best camera option that would enable us to do that. Yes, I can answer that question. We have been looking at a number with our security contractor. We really want to be able to utilize the AI capabilities, and as part of the system that we're looking at, the hardware can be updated with new software. So it is a real-time system. Some of the exceptionally nice parts about the system are if an emergency is happening at the park, we're able to share immediately links that are accessible to police responding EMTs,

even if they're outside the city's network, in real time. So we actually have been working with our continued CIP to look at utilizing this, whichever system we go with, AI-enabled security cameras at all of our parks facilities as well. So looking at using that at Sherwood, Old Town Square, different other places that we've identified that would be helpful to have security eyes available at all times. And these would be networks so that the police could access them and utilize them or be responded of security concerns. And we do envision in the future potentially evaluating partnerships between law enforcement and the EDO to work with businesses on a voluntary basis for their security cameras as well to provide that enhanced network.

And I would take that one step further. There's the ability to have homeowners opt in with their ring doorbell cameras so they wouldn't see anything else. You don't have access to their entire home security system. But it allows that ring doorbell in case of a crime happening real time, that police can be able to build where that person is going and tapping those cameras along the street. So just something to look at. I've been doing some research on this. So there's an organization down in Louisiana, and I'll get you the name of that, that actually does a number of grants for local governments to help implement this type of an initiative. So I'll be happy to share that information for us to be able to explore further.

So thank you. Great. Council Member Lim. Thank you, Mayor. So on the comments you made, City Manager, earlier about do we want to utilize all of the Homelessness Task Force revenue towards the entire pilot project, the security, you know, the cameras, the first step program, or just save it for future needs. Are we voting on that or just? That's your discretion. Yeah. I mean, our recommendation is to authorize us to use the entirety of the fund and get these security enhancements done. This was the recommendation of the team when we brought them together. Okay. I don't know. I guess that's up for discussions. Personally, for me, I would rather not exhaust the entire set-aside fund for the Homelessness Task Force.

I would like to just use the portion of it to do the security presence at the Draper and Stafford and Old Town and the first step program and save the rest for possible needs later. Yeah. Yeah. And the security cameras. So what's a timeline? Security cameras for the – if it's, you know, approved tonight. Once we have the full amount, we would just be – the timeline would be fairly quick as far as just getting the infrastructure in place. So it would involve some moderate light construction at the parks as far as installation of the poles, some running of conduit and fiber. But everything that we have looked at is available on the market right now and can be purchased and installed. Okay. And then how is it monitored?

Yeah. So part of the AI-enabled security, it is nice because in the evening it is connected with police dispatch, so they have access to see it at any time, but also the AI capability. For example, St. Leo's has an AI-enabled camera in their back parking lot where their basketball hoop is, and it alerted the police a few months ago at 1 a.m. because the number of people had pulled their cars around the basketball hoop, had their lights on, were drinking and playing basketball at 1 in the morning. So it completely bypassed alerting school officials because that's the settings that they have to just immediately let the police know what's going on. So it is somewhat monitored by AI. It can be reviewed at any time by staff.

It has some AI search functionality that's very nice, so you can review specific areas of the footage, not have to kind of scrub through it manually, and then it's always available to dispatch as well. Okay. Great. Thank you. Thank you, Mayor. Council Member Doyle-Feingold. Thank you, Mayor. I really appreciate the broad scope of this, the social service approach and the police approach and the parks. A couple thoughts I had. The George Mason Center for Evidence-Based Crime Policy, their director has said they will commit time to submitting grants to get us funding for police projects. There was one that came up a while ago. We just couldn't identify the right projects at the time. But, you know, they were looking at $200,000 that if we could identify it in the right process, they did the work and we got the money.

So, you know, the Stafford and Draper Park Security Program could be a great opportunity for that, and I'm happy to, you know, email Stacy and make that connection. They're there standing by. They do a lot of work with a lot of communities, and they're willing to do all the grant paperwork and all that. One thought, I work in AI and sort of how we ensure that it's safe and fair and the legal policy and all the stuff that's happening right now in my day job. I just think it's a good idea for us to think carefully about how we use it for identifying individuals. I think it's, you know, very effective with license plate recognition and things like that, but there are a lot of concerning anecdotes.

But it could be broader when we're talking about identifying individuals and just making sure that we have that human interaction and review of anything that comes in. Are my thoughts there? I think that it's a really good idea for Draper and Stafford, like I mentioned before. I have a daughter who plays travel soccer. She's there late at night, and the lights go out, and it's very dark, and it's chaotic, and I think the, you know, just the additional safety lighting can make a big difference, too. The First Steps program sounds great. I would encourage also reaching out to a place to stand. I know they do a lot of work in the city, and they know a lot of families and kids in need from Daniels Run and Providence.

They also are often putting out calls for, we're trying to raise money for this specific family that needs a security deposit or needs this rent to make it to the next month kind of thing. So it might be a good way to make the most out of the money to use those systems that are already in place to identify people in need. But my inclination would be not to sit around on the HTF money that we allocated. I mean, the intent was to use it for these concerns. They've been identified. These are really great priorities. We spent a lot of time developing these initiatives here. And when you sit around and wait, things just get more expensive. And so I think we should use it because it's a community concern, and I think all of these have been really well thought through.

So thanks. Other comments? Council Member Bates. Thank you. Just a couple questions first off. With regard to the Old Town Security Initiative, would we be, so I'm assuming if we were to make that permanent, that would include events that take place in Old Town, possibly an enhanced presence during events. And then would we be looking at possibly doing that elsewhere in the city, or is Old Town really just the only location in the city that is sufficiently walkable for, okay, thank you. Yeah, Old Town is the best place for this because it is more walkable. Unfortunately, our other smaller areas are still primarily motor-based economies, so they're not the best for these foot patrols. So the initiatives that law enforcement is already taking with having expanded police presence in the circle, we'd like to probably continue that on a more permanent basis.

And then if this is successful and we proceed on a permanent basis, the things we'd be evaluating is whether we want to stick with private security or build more of kind of an internal security component for Old Town and potentially for city facilities as well, if that makes sense. And, yes, it could be utilized for city events as well. Yeah, and for the, as far as the parks proposals, do we have figures for everything else except for the cameras, the cost of that? For everything else? You mean the infrastructure? Yeah, the lighting, you know, the emergency, the blue boxes, that kind of thing. Okay. We do have, so the $100,000, we have an estimate from our security provider that includes poles, security lighting, the cameras.

It does not include currently running the fiber line into the park, so we are still investigating that. The Stafford Park is actually close enough to the intersection that we can splice in off of the city's line. We would have to start a new connection at Draper, so Saeed has been working to get a price estimation on that. But the $100,000 cost is largely the majority of the infrastructure minus the fiber line, and then looking at how we might offset some of those costs by running our own conduit within the city. One more thing. So this, what we're looking at right now, would not, you know, would be a small fraction of that cost, that $200,000 total. If we were to want to wait and save that HTF funding and wait until we get something fully funded for all that,

do you have an idea of how much that would set us back timeline-wise, or would it set us back? I don't think it would set us back, because once we're ready for the full proposal, we'd bring it back, and you would just have to vote that evening to add this funding towards that initiative if there's any additional funding needed. Okay, thank you. Councilmember Lim. So, you know, this, the security officers to be dispatched, so it's just an eight-weeks program. So are we just going, like you say, it's a pilot program. So are we monitoring and see what the results will be? And once, you know, we decide that it's a good program and let's just implement it permanently, then we'll talk about funding, I guess, at that point.

Yeah, so it would be a FY26 budget conversation or FY27. Okay. But, yes, this is an eight-week pilot program. The law enforcement, our police department did look at some data in terms of call data, so both quantitative and qualitative data with their Fairfax Circle initiative, you know, call volumes, number of incidents, and then qualitative data like the anecdotes they received from businesses and how much safer they feel. So that's going to be the same approach we'll look at here for this eight-week initiative and see what kind of impact it made in Old Town. Right. So I just wanted to, like, further explain why I think it's better to save some money, like just spend the $18,400 towards the security officer and the 10,000 first step program and reserve the $35,000,

rather than spending that towards the cameras. It's because, you know, once the eight-weeks pilot program is done, then we may decide, okay, let's have another four-weeks pilot or eight-weeks pilot. I mean, we've done that before with other pilot programs that we've extended the pilot programs. So if once you decide to go ahead and extend the pilot program, if all the funding is already exhausted, then you have to come back to us again. I'd rather have you guys have that money available later. If you wanted to extend the pilot, just go ahead and do it. It's the money already allocated. You don't have to come before the council to get that done. So that was my reasoning behind, you know, saving that money and let the HTF have the more funding available,

rather than using that money towards the cameras. Thank you. Council Member Staley. Thank you, Mayor Reed. And to echo Council Member Lim, just so I'm on the same page, you already have $53,923 to spend on whatever you can, provided it is in line with whatever the appropriation was, of which I think the $18,000 makes a ton of sense. I appreciate the briefing on that. Thank you for the openness. I think it's great to inform the community of that. I say go now and conquer on that. What I heard is you need about $200,000 to do the security cameras ballpark, right, and there's some more information to do in there. That, to me, is a supplemental appropriation. We should be doing it in Q4, ready to go,

and you should get head nods from all of us to prepare whatever you need, and I think we should move forward on that. But you can't go out to bid with only $35,000. You can't solve the problem. So I think it's a great initiative. I think it's well thought out. I think we're going to need to have a serious conversation with the community about where does the video go, who holds the video, all those pieces. I think it makes a lot of sense the way it's been outlined. But just from a pure math perspective, I think you need an appropriation for the security cameras on there. And I agree completely with Council Member Lim. At least when I voted on the $53,000, it was to give flexibility to do exactly what you brought back,

security presence, a first-step program, go fast without having to come back to us. And if you need it, another three weeks because it's there, you've got it. We knew we would need to spend more money on this. We all said that when we voted on the budget, that there were more things coming. I think that $200,000 makes a lot of sense to have it teed up. I mean, I don't think you heard anybody on the dais tonight say slow down in there. I think you get the bids back in, figure out what the phasing is, let's have a conversation on it. And we've got our Q4 appropriation coming up here shortly. I don't think any of it slows down. So I think for me this was a great update of what's there. I don't think you need any action from the Council tonight

because you've already got the authorization to deal with the two ideas you've got on here with the Security and First Steps program, and you've done a great job and I appreciate alerting to us that, hey, we want to do cameras. Cameras are more than $35,000. We're going to be coming back to you here shortly for what we think makes sense. I think you've started a great conversation for the community about how we're continuing to be proactive, can you move forward? And I would welcome coming back with our CFO and city manager as to where we get that funding from so we can get you teed up and appropriated and don't slow anything down. It strikes me that this is the perfect time to get it teed up

because Mr. Summers is amazing and his team is fantastic. However, building and installing cameras in the next two weeks is probably not realistic. So you're coming into the fall anyway. And so for me, getting those cameras up as soon as practical seems to be the springtime, which I think makes a lot of sense to get it up, give the community awareness, let people see what's going on. So from my perspective, this is a great discussion. I think you get exactly what you need, which is go forth on the security presence, go forth on the First Steps program, and you've given us a great heads up in the community that there's some cameras coming and let's dig into the appropriations process. Let's not slow down.

If anything I've said here is off that slows you down, wave your hands and say we need something different. But I think you've got full system go there to rock and roll. Thank you, Mayor. Councilmember Ross. Yes, I want to thank my colleagues, Councilmembers Lim and Staley, for I think clarifying where my questions were. And I'm on the same page on this. I think that, as I said earlier, I think this is exactly what we asked you and the staff to do, is come back to us with some pilot efforts. And recognizing there's a limited amount of money, security cameras, I think, are a very, very viable option, not an alternative. But I do think I am much more comfortable with saying go forward with security,

additional security, and with the First Steps program, and let's come back at a later date with the cameras. And that will allow for some additional research. If there's opportunities for some grants and some other outside funding, some additional research. But I'm very much in agreement that we should go forward at least with the first two pilots who were identified with additional research on the cameras and having a look at some ways we could fund that. Thank you. Okay. Just a clarification on the OTSD revenues. Those revenues are for this program in Old Town, correct? So the money that's collected there, the revenues collected there, anything we do in this program is just in Old Town, correct?

That's correct. Okay. Just to make sure. So the thing about the homelessness task implementation revenue is we haven't even seated our Housing and Health Communities Advisory Board. In fact, we just voted on that tonight for most of these people. We haven't even seated everyone. And so we're basically proposing to spend all the money and tell this brand new advisory board, good luck with your recommendations because you won't have any money until July of next year. And so to me, spending all the money, when we allocated money to address the 38 recommendations and the 10 priorities, this is all going to, I think security's important, but is it the only thing? And I think if you're using all the money for this one thing and

then you're asking an advisory board to come up with ways to address the things we identified were priorities. You know, I can see, as Council Member Lim has stated, spending the $18,400 and not just spending down every penny of the money we allocated because we have an advisory board who hasn't even said hello to each other, much less reviewed what we said we're trying to do in our community. So I can see investing $18,440 in 20 cents of this, but I don't see draining every penny of that budget and leaving this advisory board with nothing until July. Council Member Greenfield. I'm not sure I'm following with you because if we're taking some money out of the Old Town tax district for security in the Old Town,

then we would still have, if we took the other 18 for first steps in the other area, we would have $35,000 still left for that. Other things. And I just want to protect that money. Yeah, I don't disagree with you, but I just wanted to make sure you were tracking that it wasn't draining it. It is taking some, right, because we can't take money out of Old Town service district and put it somewhere outside of that service district. So it still gives them another $35,000, and quite frankly, we're right on the heels of another budget conversation for next year anyway. So that at least gets them through some initiatives between now and when we would start the budget process, the next council would start the next budget process.

And I'm fine with that. I just don't want us to come back in eight weeks and say we need more out of that bucket. That's what I'm saying. We can't just keep using this until there's nothing left after this pilot program. It seems like the majority is go forward with $18,000, then with the $35,000 continue to evaluate the initiatives, collaborate with HCAB, and determine the next steps for that $35,000, plus come back with the security cameras in the future. Yes. Yes. Do we want to do this by acclimation? Yes, perfect. Can we do this by acclimation? Everyone agrees? We are doing this by acclimation. We have an understanding and an agreement. Thank you, everyone, who contributed to this. It was a very excellent discussion.

Thank you. All right, then. I guess we're going into work session. My goodness gracious, is it that time already? We will take... I'm going to bang the drum. Here. I will now recess the regular meeting to go into a work session. We will take a five-minute recess to go into the work session room. We will take a five-minute recess. We have a design of the design of the design of the design of design of design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design

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design design of the design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design design that are just hanging out right now and they're going to sit there until that funding comes online and when that happens they will then move into the green box. The majority of projects as you see are in design phase because the

design phase is long it's one to four years it's when we really are getting into the engineering and the engagement and so we have a number of projects and as you can see there's three on that list that have a star that are about to move into the build phase. So we move through the projects we move the projects along the road and as as we as I've mentioned there are various opportunities for City Council votes and public engagement. And here you are with the project options and now this is where we're going to talk about specific projects so I'll go back this is what we have and now this is what we're talking about adding that new black box on the left. So now we're going to focus on the five projects that are proposed for the two-year program that starts the upcoming

two-year program. The first project Fairfax Circle intersection evaluation as you know we've done some very high level concept planning for Fairfax Circle we had a TLC grant to do this we looked at it again through the Fairfax Circle small area plan but it's been very high level. So what is proposed now is to take that next step to develop an actual concept that we would want to pursue. And so what the small area plan stated was that the final design will be determined later. Well now we're saying that time is now let's do that and we would be using some of the funding in that CIP project that it has a set aside to develop concept plans to do this and this is a major undertaking to go through this process of deciding what

what Fairfax Circle should look like. And the idea is if we come to consensus on this in a couple of years we would bring it forward to go forward with funding if we go through all the steps and it's and it comes out positive. So right now the project would be to do the pro to do the evaluation for what the final design would look like for Fairfax Circle. The next project is bicycle route wayfinding and implementation. The bike plan recommended the establishment of a bike route throughout the city and one of the recommendations was that we develop way finding. So this is truly signage and so what this project would do would be developed a plan for uniform wayfinding signs and striping and this would be

done in concert with the Parks Department as they're developing their wayfinding program as well. So again what this project would be would to come up with a concept for wayfinding signage. The third project is to develop an intersection concept for the intersection shown here of Lindhurst Drive Main Street and Trap Road. We recently completed a safety audit of Main Street. This was funded through the through a COG program and it was recommended that we make improvements to this intersection to facilitate better pedestrian movement across this intersection and so what is proposed is to develop a final concept for this intersection. There were some high-level concepts proposed in the RSA but what we are looking at is coming with a final concept having the public

engagement coming up with a plan that if successful would be then endorsed for a funding application at a later date. Next project is improvements to the north side of the Vienna Metro Rail Station. If you're familiar with the Metro Rail Station you'll see that on the south side a number of lovely improvements have been made to improve the bus shelters and the seating and the lighting. There's a photo on the bottom that shows what the south side looks like and then you can see the top which is what the north side looks like. This is actually metro property this is not the city but we have been talking to them and said we would love to investigate the possibility of a joint project. The north side is where the Q buses all come through so we would really

love to see that improved along to look like the south side. So this is something that we are discussing with Metro and if we were to pursue funding it would potentially be through the commuter choice program at NVTC which is the toll payer the inside the beltway toll funding and that would be something that we potentially would apply with Metro or as a partner with them. I don't know the logistics but again this is something we're just discussing with them. And then the last project is to do a feasibility study for sidewalks on Rust Road and Westmore Drive. We've received sidewalk petitions from residents on both of these streets and they connect to each other so that's nice because this would form one nice project. There are

no sidewalks on these streets and so we know that there is public interest in this and so what is recommended for the two-year program is to do a feasibility study for sidewalks on these two streets. And this would be funded from the residential sidewalk program budget which is part of it which is a CIP project. Those are the five projects that are proposed for the two-year program. However, there are a couple of other projects that I want to just mention that will require City Council action. They are outside of the two-year program. The reason they are outside of the two-year program is because if you see the circles on the wheel their applications are actually one is right now due at the end of October and the other

one is due in February. So these applications occur right now as you see though the rest of the applications and it's really the sort of the bigger the bigger funding sources all occur on the right side of the wheel. And so these two are more minor. One is the HSIP which is the Highway Safety Improvement Program. They provide funding for a variety of things and we are proposing funding for two projects which I'll speak to in a minute. And secondly the RSTP which is due in February. And again we need to submit these applications ahead of the adoption of the two-year program. For the HSIP we are proposing two projects. One of them is the installation of new high visibility crosswalks, new ADA compliant

curb ramps, and potentially rectangular rapid flashing beacons just at a couple of locations. And these are all on Main Street west of Old Town. And then we are also looking at pedestrian lighting upgrades on Main Street east of Old Town. And this was a recommendation from that same road safety audit that I mentioned a few minutes ago. And so we are looking at these two applications and what I'm proposing is to bring these to your next City Council meeting and put these on the agenda for endorsement of these applications. And then the second is RSTP. This is the one funding source where you can use it for maintenance. And so what we're proposing and this is for six years out. You don't have to actually specify the exact project.

So you can say bridge maintenance and then in six years decide which bridge based on a report or an inventory of our bridge conditions decide which bridge needs the improvements at that time. So those are the two projects that are not included in the two-year program due to their applications being due ahead of the adoption. So here we are back at the roadmap and the box on the left has the projects that are proposed to be at the start line. And so that is what we're talking about the two-year program. And so the questions for this evening and again this is the kickoff. There will be more opportunity and again adoption will come next year. But do these projects reflect City Council priorities? If not,

what's missing? A future step would be to endorse funding applications for some of these proposed projects if they move through the roadmap successfully. And so the next steps would be this. We right now here we are in the on October 8th at the at the kickoff. As I mentioned at the next meeting we'll have the endorsement of the HSIP application and then really starting November through January public outreach on this list of five projects. And we're rolling out the this this that roadmap and both five projects are already teed up to go into the November city scene. Then we'll come back in January have another work session kick this off again and review the public outreach and then in February we'll be requesting

adoption of the two-year program. In terms of outreach we're developing an interactive map through engage that'll show the locations of these projects with descriptions. People have an opportunity to make comments propose potentially other projects. We're utilizing social media the city website targeted emails to the neighborhoods where some of these projects are proposed to make sure they're aware of them. Putting that roadmap in city scene as I mentioned and this is all being coordinated with the communications department. This is a postcard that we're putting together that we're handing out at the fall festival this weekend. The front has the roadmap and the back has these comments it says which project should

be at the starting line. Here's what you need to know. Transportation projects take anywhere from five to ten years from plan to build. There are about 20 active projects at various phases along the road. New projects are added to the starting line every two years and it's critical that we identify the right projects to put on the road before resources are spent. Leave your comments here. So this is a postcard that we're putting together and that will be available starting this weekend. That concludes my presentation and I'd be happy to answer any questions. Thank you. Thank you very much. Very illuminating. Do we have questions for this team? Councilmember Bates. Thank you. So this postcard, I believe you mentioned you'd have it at the fall festival. How else do you all plan on distributing that?

Well, we can make it available at in public places at the library at City Hall. That's typically what we do when we have other outreach materials. We are not planning to mail it out. Okay. Thank you. Would it be possible to put a version of that in the in the bus shelters with a QR code? Yes. Yeah. I mean people are already using public transportation even a bike share. If you just had something small poster size with that information front and back but just say QR code and leave us your comments because those people are already using active transit. Any council member Greenfield? Thank you. Thank you for the the presentation. Certainly don't disagree that transportation projects can take a long time. It took us 18 years to get the North Vax project done. And back then

NVTA money wasn't an option. So it was state, federal and local and all those hurdles that you had to continue to jump through like it and to keep that moving over so many councils was a feat in and of itself. As we've certainly talked about over the last couple of years, the challenges of not getting something executed. But I think what's changed in a good way is the early engagement with the community to ensure that it really is something we want to pursue. So I applaud you for even starting earlier. But talk to me though about the Vision Zero. Where are we with that? And what's the outcome? Okay. So the Vision Zero. So we, it's funny you should mention this because we were looking at this and we said we have some projects that are plans

like the Vision Zero, the pedestrian plan that we weren't sure where to put on this map because they're the plans that are going to recommend projects that would go to the starting line. Um, but that funding has, um, been awarded to us and we are currently in the procurement phase for that project. Absent getting that plan and given that we're looking for stuff for the next two year cycle, I, I still feel that we are woefully short in doing things to improve pedestrian safety. I think, you know, some of the lighting that I've talked about where you walk up to it, it comes on, you cross the road and you get out of that cone and the light goes off when it's dark. Um, it, it goes straight down on, on the road, but it lets folks know that,

hey, there's a pedestrian there. Um, we should be looking at that in a number of areas. Blenheim Boulevard, there's a number of places where it, you've got a lot of people that go back and forth, um, to Daniels Run to Van Dyke Park. Um, we won't be doing any improvements with the Blenheim Boulevard, um, transportation project in that area. And so, um, I, I'd love to see us look. That's just an example. Don't, don't zero in on that and say, that's the only location. I think we, we should be looking at a number of locations across the city and then applying for funding that would do things like lighting. I know we've got some other stuff here with high visibility crosswalks. That's great. Um, but.

I don't know if the way fair bike route wayfinding is that critical when so many people have apps on their phone, that's telling them exactly where they need to go and, and what they need to do. So I, I want, we've got a balance is, is really my point here. Uh, I agree with, with, you know, multimodal. I agree that, that, you know, doing more with bikes is great. But again, I feel like we're, we're short on doing things for pedestrians. So I'd love to see, hold on. I'd love to see you come back to us as part of this process with what we could include for the next two year cycle for money that we could go after. One of the things that the pedestrian plan will be doing that again, isn't procurement will be identifying. And since we are in that, we have not started it yet. One of the things we can do is ask our consultants to prioritize improvements for pedestrian lighting.

So that we can identify where we need better pedestrian lighting. So that actually, I would say that that is underway. I don't have a, I wouldn't be able to identify all of the locations outside of that process. And the main street road safety audit had some, and that's one of the projects is for pedestrian lighting on main street. Yeah, but that's on main street. I'm I, and I, again, I appreciate that. It's a step in the right direction, but there's a lot of things between residential neighborhoods that we could be doing. You know, there's additional things along Cambridge road where you have folks that are crossing the road without a crosswalk because there isn't a crosswalk. And so, you know, you don't have any visibility. Um, and so, I mean, we can go out now.

We don't need a consultant to go out and drive around and look at some of these areas and see where we have crosswalk, but where we don't have lighting that we could explore. So I just simply do not want to miss the funding opportunity and say that we have to wait for a consultant to give us some feedback. And now we're outside of the window to have something included in the two year program. One thing that we're, it's not on here because it's not a transportation project, Mr. Greenfield, but, uh, the sustainability division is working with Dominion to change all of the street lights in the city to LED. A lot of them are very old sodium vapor. They don't provide enough lighting. And the new technology really helps, you know, target the lighting.

And so even though, um, I agree with what you're saying for crosswalks, I think the, the transferring of all the old street lights in the city to new LED street lights will help some of the residential areas we're talking about. Thank you. Thank you, mayor. Thank you. Other comments. Council member Doyle-Feingold. Uh, thank you, mayor. Thank you for this presentation. I'm curious. Can you send us the main street report? Um, and can you talk about more, um, what else in that report was related to pedestrian safety? Are you able to speak to that? Uh, two things. The, the report is online, um, and I can send you the link to it. There is a webpage on our city webpage about the, um, main street street.

Safety on it. And then I'm actually going to ask Chloe to speak more about what's in the plan. Yeah. So I don't, um, have the report in front of me, but it did cover a lot of different, um, both corridor wide things like lighting and then individual locations, um, of where there's safety issues, not just pedestrian safety issues, but pedestrian was certainly one of the focus areas. And I think where did it start? What was the, the geographic location of main street that it was talking about? This was from East street to basically picket road. Okay. Um, so it looked at that. It's about a one. So some of the downtown area. What's that? Some of the area. Some of the downtown area. We knew that we were going to be doing a main, an old town circulation study. So we didn't go really into old town, um, because we wouldn't want to like duplicate our efforts.

But, but there were, I think three main hotspot, like safety hotspots that we looked at based on where there's a lot of crashes, um, in front of the main street shopping center. Um, what did they recommend there? There's, there's a number of access management issues and these are going to be, I think, bigger projects because it's going to require working with the property owners and working with the community to figure out like, how do we make trade offs to make things safer? Um, so that, so that shopping center was one, um, Lindhurst and trap road was one and we'd heard from residents in that neighborhood previously because there was a fatality there, um, a year or so ago. And then third, the third big area is around picket road where there's Woodson high school on one side and the shopping center on the other.

So, and then there's also other things like in between like ADA improvements, um, like reducing the curb radiuses on curb radii on some of the really wide radiuses. Um, so there's just a variety of things and there's some, some that are going to be easy and something to be, take a little more time. I know we've received a number of comments about the main street and that crosswalk and area there. So maybe if there's something we can look at that we could do in the more immediate future, that might be an opportunity for increasing pedestrian safety in this shorter term. Um, which interest, which interest outside of main street marketplace. Okay. Yes. I'm sorry. I was referring to the, the one near Ted rich, um, Avenue and I can't remember the exact name of that shopping center where the, that's not mainstream.

Marketplace where Dunkin donuts is fair for your shopping center. Okay. Fairview shopping center. Yes. Main street center. Um, and I, I do think we can also look at the main street marketplace as well. Um, but in terms of like where the highest number of crashes were, was the fair view or the main street center. So. Okay. Thanks. Yeah. Council members daily. Uh, thank you. May I read just a quick note. I think this postcard and your flow chart is as awesome as the funding wheel was when council member Miller was up here saying, I want to get my head around it. And if we don't apply for a VML innovation award next year or publishes somewhere, we're doing a disservice. This is the easiest I've been able to understand that I've been at this a fairly long time of where things are and the timeline for it.

So fantastic job. And please share that out. Uh, mayor. I hope you could take that to the next transportation wide meeting in there and shout out the amazing work that's done there. Cause that's an excellent visualization. Thank you. I agree. I think that visual helps a lot and helping people to understand. I mean, more and more people read less and less. And they just want to be prompted by icons, cues and visuals. Um, and, and it's colorful. And that's why I think the more places we can put it and just put a QR code on it so that you're prompting people to give their feedback. We do. And we, we get them on the dais emails from people complaining about specific pedestrian safety issues. Lots of emails generally from the same few people, but they want us, they will definitely want to see us do something.

And so where we can do something in what residents have identified as being a issue. I, you know, I'd like to prioritize that if we can, because we hear from them and, and I think they want to see some response other than we're working on it. But you know, our downtown is really not that pedestrian friendly. It's still very car centric and the traffic goes really fast through there. And I would like to see more walkability. We have students living down there who are definitely walking and biking and scootering more. But you know, the level of traffic has not abated just because there's more people using multimodal transportation. So my great fear is that, you know, we will end up with serious accidents with pedestrians.

Actually pedestrian fatalities are up all over the Commonwealth of Virginia. It's just a weird thing, but they're up. And so that tells me something about more people being on foot and drivers not slowing down, being aware, following the traffic signals, something Patrick LaFlock actually suggested to me that they do in Paris. Maybe is that when the light, when the light changes, the pedestrian crosswalk comes on like a few seconds. It's a leading pedestrian crosswalk. And he says that makes a huge amount of difference for people to step off the curb before that light changes and people just swivel around and, you know, run somebody over. And so, oh, I think somebody is going to tell us something about this. I'm excited.

It's called a leading pedestrian interval in the U.S. And there are guidelines for its use and we are looking at it and evaluating it at some locations. Well, thank you, because I mean, coming out of Fairchester, taking a left on Main Street, you know, where Woodland is, that's a tricky intersection, too, at the Baptist Church. And more and more people are scootering and crossing there and people, the right, because you have to take that left and the traffic is, people are like, oh, got to take a left. And they're not realizing that there's pedestrians there. And it's really, it's quite dangerous. And to sit there on a daily basis and watch these people not realize until they're practically in the crosswalk that there's a person crossing the street.

And also at the Moxley, too, because when Moxley's not, people are not used to pedestrians crossing at the Moxley. So when Bevan, which is now you can't turn right on red, you can only turn when the light turns red, when it turns red, people are like, I'm going and like, hello, someone just stepped off the curb to cross to the Moxley. I just think this is, we've got to do a better job with educating people about where some of these hot spots are emerging because there's different pedestrian patterns, but the cars are not changing their behavior. And I just see this as a recipe for disaster. I'm not sure what the answer is, but you guys look like the team to handle it. I have the utmost confidence.

Anything else for our team? Oh, yes. Councilmember Bates. Thank you. Thank you. Certainly the projects that are up there at the starting line are, I think, all projects that I would like to see realized. They are looking at existing infrastructure and, you know, adjacent to existing infrastructure and are also, you know, I believe needed for safety and accessibility. Additionally, I would like to see us look at additional signage and lighting as Councilmember Greenfield has mentioned, but signage as well, reminding drivers to keep an eye out for pedestrians as they're entering an intersection. And, you know, a lot of people in the city think that when they have the green light that they just have the right of way, even over pedestrians and crosswalk.

And also as Councilmember Greenfield has mentioned before, the signs in the middle of the crosswalk that say to yield to pedestrians, converting those to the ones that say to stop for pedestrians, which I've seen on campus all around Patriot Circle. And anything else that we can do throughout the city to just increase visibility and, you know, attention to pedestrians when they're crossing. Yeah, and just, you know, try to see what we can do also for bike paths and widening sidewalks. Anything, you know, maybe a bit more minor like that would go a long way. So, certainly, you know, anything that, you know, also signage, as I mentioned before, on shared use paths, this, you know, I'm not really sure.

This might be more of a parks and rec item, but letting bicyclists know on shared use paths to use an audible signal, you know, state law when they're passing a pedestrian. And just anything that we can do to that end. Thank you. All right. Anything else? All right. Go forward and do great, great things. Thank you. Thank you. Our next item is a presentation update on the Cambridge Road Eaton Place project. Wendy Sanford, Transportation Director, will provide the staff presentation. Before we get started, let me introduce the project team. We have Nick Suse and Steve Schmidt here with from Timmins and David, Sunny, and Kurt again. And the purpose of the work session tonight is really we're kicking off this project now that the concept has been endorsed.

We've gone through the NVTA validation and we're really, and I'll show you on the map sort of where we are. We're going to review the design features, go through the traffic analysis update, share the updated design information, and review the schedule and the public engagement plan. So now that you're all used to seeing this map, we're going to show you every time we see your project sort of where we are. And this is where we are. We have gone through the project development, the concept, we were awarded funding. And now while we were on that project break, and that is when we re-evaluated the project concept. And that is what was adopted by the City Council in April. We'll talk a little bit more about that in a minute.

But now here we are. You are here at step eight where we are really kicking off the project using the funding that's been awarded. We have been awarded NVTA funding and we are now kicking off the formal design and engineering for this project. So in terms of a brief timeline, this project, and it's color coded the project to match the timeline in the roadmap. Okay. So when we were at the early steps, we were included in the multimodal transportation plan. It was approved back in the 2020-2021 two year plan. We went through a concept plan development and public engagement. And at that time we were talking about the roundabout at that intersection. We applied for and received NVTA funding at that sort of red, dark orange stage.

And then we had that break. And so everything here that's listed for 22 and 23 is in this purple color because that was happening during that time while we were waiting for the NVTA funding to come online. So in 2022, there were updated concepts that we considered. We had renewed public engagement on that concept. And then in 2023, last spring, City Council endorsed the updated concept. And then in August, the NVTA provided concurrence with this updated concept. They had to rerun the project to ensure that it met the same congestion reduction benefits as the prior concept. And so now here we are in October of 2024 and we're kicking off the green. And here we are presenting preliminary plans to both the mayor and city council and the public, which will be next Thursday.

And then also online, but there will be an in-person meeting next Thursday. At this point, I am going to pass this on to Nick Sousi, who is our engineering consultant for the project. Thank you, Miss Sanford, mayor, members of council. Appreciate you having us again to talk about this project. So we are now, as Miss Sanford said, kicking off design. We're at a 30% design. And basically what that means is that we've taken that concept that you all have seen before. We went out, we collected field survey information, tree survey, additional traffic information. And we've now put, not pen to paper anymore, but really dug in on the design to make sure things fit the way we anticipated they would fit,

operate the way we anticipated they would operate. And so what you see on the screen here is the endorsed concept that you all have seen before. Major design features there just being that we wanted to make sure that we were maximizing both the operational and safety improvements at the two intersections. Looking at using the new signal that is now been operational and is operational. They're coming off of 66 north of Eaton Place. And then also looking at options to separate the local or regional traffic along the bike and pedestrian routes. And so to summarize some of those key features a little bit more and also discuss commitments that were made back when we last spoke with you all. We wanted to make sure that the service road would operate in a way that would benefit the operations of the intersections along Cambridge Road as well as the community.

So the service road on the west side was modified to a one way configuration, providing a new exit to that new signal that I mentioned on Cambridge Road from the cobdale west side of the neighborhood, separating that bike and pedestrian traffic. And also looking specifically, we spent quite a lot of time previously looking at the location of the shared use path along the west side of Cambridge Road. In particular, it's located immediately adjacent to the service road and trying to preserve as much of that green buffer between the west side service road and Cambridge Road as possible in doing so. When we last met and as NVTA has been rescoring and reevaluating, we had made commitments to ensure that tree preservation remained a key component and that we would develop a buffer management plan for that western side buffer space.

We also committed to making sure that the shared use path crossing on the west side of the intersection was made as safe as possible. We looked at a couple options for that and we'll cover those a bit further. And then also we knew that the I-66, the new signal built by the I-66 project was coming online and folks would start to change their travel patterns as a result of that coming online. And so when we last discussed, you know, we had made done traffic counts, made projections of where we thought folks would would adjust their travel patterns to. But now we have real information, right, as folks are using that new signal. And so we wanted to update our counts and validate the assumptions and projections that we made at that time.

So on the tree management front, we have now done a comprehensive inventory and assessment of all the trees in the project area. We had done a limited effort on this before. We're now over 520 trees that are inventoried in the project area. We, you know, we're kind of at the early stages again. We're only at 30 percent design. But coming out of this 30 percent design, assuming we have good feedback and we're heading in the right direction in terms of the design features, the next steps in preparation for our 60 percent plans, at which time we'll be doing the full public hearing and additional engagement, will be to have the fully developed tree preservation plan and a buffer management plan developed at that time.

So right now we just have the inventory and assessment. We have a rough idea that approximately 220 trees of those 520 would need to be removed as a part of this project for varying reasons. You know, health condition or direct impact by the project being the variety of reasons. But again, the next phase for that portion of the effort comes as we approach the 60 percent in public hearing phases. To summarize, one of the, the, yeah, and to clarify, one of the key points on the previous slide, 25 percent of those 220 trees are either dead or poor condition and would be recommended for removal regardless of a project. So, um, of those 25 percent, there are 16 in the median that we've spent quite a bit of time talking about.

16 of those median trees, um, which would have to be removed and will still plan to be removed as part of this project as we widen the southbound, uh, lanes to provide five through lanes as opposed to the four that are out there today. So that remains unchanged. 16 of those, uh, the next item that we, uh, had committed to looking at and are providing an update on here is looking at improving the safety of the pedestrian or shared use path bike pedestrian crossing of the intersection on the west side of Eaton Place. So if you look at the top right corner of this exhibit, you'll see that initially in that underlying image, we had the shared use path a little bit further back away from the southbound primary through lanes of Cambridge.

And there was concern about sight distance and visibility for folks on that path, uh, particularly as it related to folks traveling in a vehicle southbound on Cambridge road, making the right into cobdale or the assembly and whether or not they could see folks on that path. And so as we look forward in our current plan, which is in the bottom view there, we've shifted the path further towards Cambridge road, um, which does a few things, but most importantly, it opens up sight lines, allows those folks on the path to be more visible, but also allows them to see cars coming from Cambridge road southbound or otherwise. Um, and we'd look at those areas, um, the green space on either side of that red arrow in the bottom image for areas for like low growth plantings, landscaping, things like that, not trees that would grow up.

That would obstruct that sight line, um, longer term. Um, and then one of the other big items that we, as I mentioned before, committed to looking at and really digging into a bit more is validating the traffic projections and operational benefits that we had, uh, in the that we had shown and anticipated previously. And so, as I said before, the 66 signal, just north of Cambridge or north of Eaton is now fully operational. Um, what is not done though, and it is still proposed as a part of our plan is the reconfiguration of the service roads. So severing, if you look at that image, severing the service roads on the east side that currently approach Eaton place that just confused the signal on the east side there.

Um, that's obviously not done. And so we only have a partial shift in traffic, but the good news is we at least have some real information to look at. And so we've collected additional information. And what we found, um, there are a few movements that are most obviously impacted by that new signal being there. So southbound Cambridge road, making a left to Eaton. If you were just using that left to then make the U turn and head up towards Willow Crescent, you would expect those vehicles, or we had projected that those vehicles by now would start have would have started using the new signal movements like that. Again, there's nothing stopping them from going down to Eaton, but naturally based on the operations, the congestion down at Eaton, we would expect that to have taken place.

So, um, we collected that additional information, um, and finished that collection earlier this year, back in the spring. Um, what we anticipated to kind of put it in a high level summary would be roughly 20 to 25% of the vehicles traveling through the Eaton intersection. And that's, um, we would see shift up to the new intersection. And that is taken across the different movements. But as we look at, excuse me, look at some of the key movements, in particular, that southbound Cambridge left onto Eaton today, or back in March, we see that already 20% of those vehicles have been pulled out of the Eaton place congestion and intersection. And are actually using the new signal to go to places like, uh, Willow Crescent or the hotel or otherwise.

And so at the end of the day, again, what we're seeing here, we can't, you know, we're not there yet. We've still got to build this project to see the full operational benefits. But what we can confirm is that the projections and the, um, anticipated redistribution of traffic that were critical to our operational assessments in our previous presentations to you, you know, showing the benefits that we could get operationally, reducing congestion and wait times, things like that. We are on the right track based on the updated traffic info. And to close out that thought along those same lines, we are on the right track with our previous thinking of requiring both the two southbound through lanes and three southbound through lanes.

Um, as it is currently, we've reconfigured that intersection. So you are down to, it's four lanes, right? Um, so two southbound through and two lefts. Um, but that third southbound through lane is needed not only today, as we've seen traffic back up through the signal to the north as it is today, but certainly in the future as traffic demands continue to increase. So this exhibit is now the updated and current 30% design plan package or exhibit. Um, again, looks very similar to what you've seen before and what, what this council endorsed previously, a couple key things, um, that I'll point out in a little bit more detail as we zoom in here on the next slide, but really not a ton has changed beyond what we've talked about.

Those couple of key things, as we look to the next slide. So we're going to go to the next slide. So we're going to go to the next slide. Previously, we did not have a continuation of a shared use path along the east side of Cambridge Road. So you would have gotten through the intersection at Eaton on its, on a shared use path only to have a short stretch of sidewalk between you and the Snyder trail. So our plan now does incorporate along that route to the east, a share, a full shared use path connection. So you will have shared use paths both west and east sides of Cambridge Road, um, which is a good point there. Um, but that's really it in terms of other significant design changes. We talked about the traffic, the adjustment on the west side for the shared use path crossing, and really we're just honing details at this point to continue the project forward.

Um, and in terms of the project budget, um, we are looking like we are right on budget in terms of, um, the projected cost. We have $10.7 million in NVTA regional funds, otherwise known as NVTA 70% funding. Um, and we are continuously updating our project budget and making sure that we are within the budget that we have. Um, as I mentioned, we are here, we are kicking off the project at this point. Um, we are looking for comments, um, from the public as we move forward towards the public hearing stage of the project. Um, and so we are having, um, an open house next Thursday to solicit comments, um, from residents. I don't know what happened to the font on that page. Um, so, um, in terms of public outreach and meeting notification, we have a new, um, engage page that has been created for this phase of the project.

Um, we're getting information out about, uh, this via gov delivery. Um, email invitations to attend the open house are being sent to civic associations, um, nearby jurisdictions. Um, property owners who are right of way will be potentially required or receiving direct mail. Um, we're putting out news stories. Um, we're putting out news stories. The open house is listed on the city calendar. Um, we're putting a frame signs on the east side of Cambridge road to alert office and hotel users, as well as travelers. Um, and the information is being shared on social media. Um, so in terms of the schedule, as I mentioned, next Thursday, October 17th from five to 7 PM in this atrium, we'll have an open house.

These will have boards that show the project, um, and it's 30% plans, taking comments, just making sure we're hitting all the right notes as we move forward to 60%. We're anticipating in early 2025 having our public hearing and then moving on to right of way and then construction. This project can move faster than most of our VDOT funded projects because there, this is not a VDOT project. Um, and VTA does not have the same review and, and, and mother may I with every step of the project. Um, and VTA funding is treated more like local funding. Um, we will still have a public hearing though, which is what is required for VDOT projects, but we'll have that. We follow the same process for all projects.

Um, and so that is the proposed schedule. And, uh, there's more information at the QR code that will bring you to the engage page for the project. So happy to answer any questions. Thank you so much for that presentation. Do we have questions for this team? Council member Ross. Thank you for that presentation and the update. And it's satisfying to hear that we seem to have accomplished many of the things that was, were set out when this was in the original design and when we acted on last year. Um, so kudos to you and to the, the work that's been all of you on this, on this project. I know it's, it's very complex, a lot of moving parts, a lot of different things to consider. Um, I was pleased to hear the adjustment on the west side with, um, the adjustment on the trail.

I had heard that from a number of people when we were going through the citizen engagement process and other things that they were concerned about that. So it's, it's, um, it's good to hear that. Refresh my memory. Um, just so that we're all on the same page. There will be no further council approval or disapproval. Am I correct on that? Um, the public hearings, the outreach that we're doing is just to continue to refine the process. That is, that is correct. So if you, if you look at the roadmap, um, we're here at step eight. We're hosting the kickoff and that the, that icon at the top means, um, public feedback. Then we move to the public hearing. Um, we develop the plans and we move to public hearing, which is step 10.

Again, there's an opportunity for public comment, but there's no council action. The next council action you see at step 13 with the gavel is when you award the construction contract. Unless we have to condemn any right of way. Understand, understand. Um, and my final question was, I know one of the, the major factors in this whole project was the issue of safety. And as I recall, in, in the earlier presentations, there was discussion of this being probably at the lowest level of safety in terms of Virginia standards. I think, I don't recall where they letter standards or ABCD or, or what were, were they? Have we seen any change or expectation that that's gonna, that what's being described here is gonna make a big difference?

So the, the letter grading that you're referencing refers to level of service, which is actually operations as opposed to safety. Um, and that was what I was trying to get at with that, that explanation of, we have seen the traffic pattern shift in a way with the new signal coming online and folks starting to use that signal. We've seen folks trending in a way and, and the counts show that the traffic flows are turning in a way that will align with the projections that we had that we would deliver the equivalent level of services that we had projected early on. So we'll be meeting that goal. Yes. And again, that's operations. Right, right. I understand. Okay. Thank you. That's all I had in here.

Okay. Any other comments or questions? Okay. Yes. Council member Bates. Thank you. Uh, just wanted to say that I'm very glad to see that the, uh, shared use path was included on the Eastern side. Uh, as I recalled, we weren't sure if we'd be able to do that as part of this project. So I'm glad to see that that happened. Um, do we know, would that be able to extend all the way down to, uh, where the, uh, where the, uh, NEW NORTHFACS EAST-WEST ROADWAY IS PROPOSED OR WOULD THAT YOU KNOW BE SOMETHING TO LOOK AT FOR THE FUTURE THIS PROJECT IS BRINGING IT JUST PAST THE INTERSECTION JUST SOUTH OF THE INTERSECTION IT WOULD BE A DIFFERENT PROJECT BUT WE IT IS NOT PART OF THIS PROJECT TO BRING IT DOWN TO THE EAST-WEST ROAD

OKAY AND IT LOOKS LIKE WE WON'T REALLY HAVE A CLEAR IDEA OF THE ACTUAL TREE IMPACT UNTIL THE 60% PLANS IS THAT CORRECT THAT IS WHEN THAT IS WHEN TIMINS WILL BE PUTTING TOGETHER THE FULL BUFFER MANAGEMENT PLAN AND NICK I CAN LET YOU EXPLAIN THIS BUT WHAT I WHAT YOU TOLD ME TODAY IS THAT LITERALLY EVERY INCH MATTERS AND SO UNTIL WE HAVE THE 60% PLAN IT'S DIFFICULT TO DO THAT YEAH YEAH WE CAN WE CAN APPROXIMATE AS I SAID BEFORE THAT YOU KNOW IT IS CLEAR THAT AROUND THE 220 NUMBER THAT I PUT OUT THERE WE ANTICIPATE TO BE REMOVED OF THE 520 THERE ARE YOU KNOW WHEN IT COMES TO TREE PRESERVATION YOU'RE MEASURING SIZE OF THE DIAMETER OF THE TREE AND THEN THAT EQUATES TO A ROOT ZONE AND THEN DEPENDING ON THE LEVEL OF

IMPACTS WITHIN THOSE ROOT ZONES VARYING PRESERVATION TECHNIQUES ARE REQUIRED SO BEFORE DIGGING INTO ALL OF THOSE DETAILS WE WANTED TO MAKE SURE THAT THE 30% PLAN WAS SOLID AND THEN ONCE WE KNOW THAT AND AS WE'RE DEVELOPING FOR 60% IS WHEN WE'LL REALLY DIG INTO YOU KNOW HOW MANY ADDITIONAL TREES COULD WE PRESERVE HOW MANY ADDITIONAL TREES COULD BE PLANTED YOU KNOW THAT'S PART OF THAT BUFFER MANAGEMENT PLAN THAT WE'VE TALKED ABOUT THAT WE KNOW THAT THERE ARE A LOT OF INVASIVE OR POOR HEALTH OR DEAD TREES PARTICULARLY IN THAT BUFFER AREA ON THE WEST SIDE AND WHAT WAS PRESENTED BEFORE AND REMAINS TRUE IS THAT IN REMOVING A LOT OF THOSE TREES AND REMOVING 220 TREES WE'RE NOT ACTUALLY ADDING A LOT OF PAVEMENT DOING THAT AND SO THERE IS A LOT

OF OPPORTUNITY FOR REPLANTING AND NEW TREES AND THAT'S WHAT WILL BE LOOKED AT AS WE START LOOKING INTO THE 60% PLANTS YEAH THANK YOU THAT'S VERY HELFUL ANY OTHER FURTHER QUESTIONS COMMENTS EVERYBODY GOOD OKAY PROCEED THANK YOU OUR NEXT ITEM IS A DISCUSSION ON THE DEVELOPMENT OF A FAIRFAC CITY PARKS FOUNDATION STACY SUMMERFIELD PARKS AND RECREATION DIRECTOR WILL PROVIDE THE STAFF PRESENTATION THE STAFF PRESENTATION ALL RIGHT GOOD EVENING MAYOR AND COUNCIL TONIGHT I AM JOINED BY OUR PREB CHAIR SARA ROSS I WANT TO THANK HER FOR STICKING AROUND UNTIL NOW TO BE ABLE TO PARTICIPATE IN THIS DISCUSSION OF A POTENTIAL PARKS FOUNDATION SO GOODNESS ALL RIGHT SO JUST STARTING WITH THE BASIC QUESTION OF WHAT IS A PARKS FOUNDATION SO A PARKS FOUNDATION IS AN INDEPENDENT 501 C3 THAT WORKS

IN PARTNERSHIP WITH THE PARKS DEPARTMENT TO UTILIZE PRIVATE FUNDS IN ORDER TO ESSENTIALLY SUPPLEMENT PUBLIC FUNDING FOR PROGRAMS FACILITIES PARKS GREEN SPACES EVENTS SCHOLARSHIPS ALL THE THINGS THAT MAKE THE PARKS DEPARTMENT GREAT IT HELPS US AFFORD THOSE ITEMS SARA AND I HAVE BEEN WORKING TOGETHER TO DEVELOP A SET OF BYLAWS TO REALLY PROVIDE THE FRAMEWORK FOR THE DEVELOPMENT OF THIS PARKS FOUNDATION SO STARTING WITH KIND OF HOW THE FOUNDATION WILL BE PUT TOGETHER WE HAVE A NUMBER OF DIRECTORS SO WE WOULD HAVE A MINIMUM OF FIVE AND A MAXIMUM OF TEN DIRECTORS WHO WOULD PARTICIPATE IN THE FOUNDATION THEY'D BE VOTING MEMBERS WE ASKED THAT THEY BE OVER 18 YEARS OF AGE DEMONSTRATE A SUBSTANTIVE CONNECTION TO THE CITY SO WE DIDN'T SET A RESIDENCY REQUIREMENT

FOR THE DIRECTORS BECAUSE WE ALSO WANTED TO OPEN IT UP TO PEOPLE WHO WORK OR OWN A BUSINESS WITHIN THE CITY AND CAN DEMONSTRATE A SUBSTANTIVE TIE TO THE CITY WE DID NOT WE DID ASK THAT THEY NOT BE CURRENT ELECTED OFFICIALS BECAUSE THIS IS THIS IS A HOLISTIC VIEW FOUNDATION FOR THE PARKS DEPARTMENT WE DID SET TERMS OF THREE YEARS WITH A TERM LIMIT OF THREE THREE YEAR TERMS SO NINE YEARS TOTAL BEFORE A MANDATORY ONE YEAR BREAK FOR DIRECTORS MANAGING THE FOUNDATION WOULD BE AN EXECUTIVE BOARD SO WITHIN THAT WE HAVE A CHAIR VICE CHAIR SECRETARY AND TREASURER WE WOULD BE ACTIVELY SEEKING SOMEONE WITH A CPA OR ACCOUNTING BACKGROUND TO SERVE AS THE TREASURER TO BE ABLE TO HELP US MANAGE THE FINANCES OF THE

FOUNDATION ALSO BUILT INTO THE FOUNDATION ARE THREE ASSOCIATE POSITIONS SO TWO OF THOSE POSITIONS ARE PARKS DEPARTMENT STAFF MEMBERS AND ONE OF THEM IS A CHAIR IS A REPRESENTATIVE FROM PRAB SO IT WOULD NOT HAVE TO BE THE CHAIR WE ORIGINALLY TALKED ABOUT THAT WE TALKED ABOUT HAVING A REPRESENTATIVE FROM PRAB THOSE THREE ASSOCIATES DO HAVE TO HAVE A MAJORITY VOTE ON ANY GIFT WITH CONTINGENCIES SO FOR EXAMPLE IF SOMEONE WANTED TO GIVE MONEY BUT SAID IT HAD TO BE USED FOR A TENNIS BUBBLE THAT'S ALL I WANT MY GIFT TO BE USED FOR IS THE CREATION OF A TENNIS BUBBLE WELL THAT HAS LONG-TERM IMPACTS ON THE MAINTENANCE BUDGET FOR THE PARK AND IT SHOULD BE A DECISION THAT'S MADE ALONG WITH THE PARKS DEPARTMENT SO THERE WOULD NEED TO BE A

MAJORITY OF A VOTE BY THOSE ASSOCIATES FOR ANY GIFT WITH CONTINGENCIES OTHER THINGS LIKE THIS MIGHT INCLUDE THE DONATION OF PROPERTY DIFFERENT THINGS LIKE THAT THAT ARE GOING TO AFFECT THEMENT OF THEM THE PARKS BUDGET AND THEN THE FOUNDATION WOULD ALSO HAVE SPACES FOR STAKEHOLDERS AND THAT'S AN UNLIMITED NUMBER OF VOLUNTEERS OR INTERESTED COMMUNITY MEMBERS THAT WANT TO SERVE ON DIFFERENT COMMITTEES OR IN DIFFERENT WAYS WITH THE FOUNDATION AND THEY'RE NON VOTING MEMBERS SO WE WOULD HAVE OUR SET OF DIRECTORS ARE OUR VOTERS AND THEY WOULD LEAD THE PARKS FOUNDATION THE TYPE OF FUNDING THAT WE'RE GOING AFTER WITH THE PARKS FOUNDATION WOULD BE FIRST OF ALL SPONSORSHIPS THAT'S A VERY KIND OF EASY LIFT FOR US CURRENTLY WITH A FAIRLY LIMITED STRUCTURE WITHIN THE PARKS DEPARTMENT WE RAISE ABOUT $75,000 MOSTLY FOR EVENT SPONSORSHIPS EACH YEAR WE PUT

OUT A SMALL BOOKLET THAT MITZI AND DEANNA PRODUCE AND IT HAS SPONSORSHIP OPPORTUNITIES WE DO NOT ACTIVELY SOLICIT ANYONE FOR THAT AND IT JUST PASSIVELY BRINGS IN ABOUT 75,000 WE SEE THAT AS A MAJOR OPPORTUNITY FOR US TO ACTIVELY GO OUT INTO COMMUNITY AND TALK ABOUT WAYS THAT PEOPLE CAN GET INVOLVED ALSO GRANTS SO CURRENTLY AS A MUNICIPAL NONPROFIT WE ARE NOT ELIGIBLE FOR MONEY THAT'S AVAILABLE TO 501 C THREE'S WE HAVE GOOD EXAMPLES OF THIS ARE A LOT OF UTILITY COMPANIES IN THE AREA HAVE GRANTS AVAILABLE THERE'S ALSO GRANTS THROUGH EVERY MAJOR SPORTS FRANCHISE IN THE UNITED STATES THAT SUPPORT YOUTH SPORTS AS A FEEDER PROGRAM SO THERE'S A LOT OF OPPORTUNITIES FOR US TO APPLY FOR GRANTS WITH THAT 501 C THREE

ALSO PLANNED GIVING THIS IS A LONGER TERM STRATEGY BUT TO WORK WITH PEOPLE AND TALK ABOUT POTENTIAL PLANNED GIVING THAT THEY'RE INTERESTED IN ANNUAL FUNDRAISING EVENTS SET BY THE FOUNDATION TO TALK ABOUT YOU KNOW EACH YEAR SETTING A GOAL FOR DIFFERENT FUNDRAISING THAT THEY WOULD LIKE TO DO AND THEN ALSO I THINK WHAT SOMETIMES GET OVERLOOKED BUT IT'S VERY IMPORTANT ARE VOLUNTEER HOURS THOSE REALLY ARE HELPFUL IN HELPING US OFFSET OUR PARKS MAINTENANCE COSTS SO WHERE WE ARE IN THE DEVELOPMENT OF OUR PARKS FOUNDATION IS THAT WE HAVE WORKED TOGETHER JOINTLY WITH PRAB TO DEVELOP THE FOUNDING BYLAWS THAT WERE INCLUDED IN YOUR PACKET FOR THIS EVENING THOSE BYLAWS HAVE BEEN REVIEWED BY BRIAN JC WAS ALSO KIND ENOUGH TO SET UP A MEETING WITH THE CITY'S AUDITOR SO HE COULD REVIEW THOSE BYLAWS AS WELL AND TALK TO US ABOUT YOU KNOW WHAT HE SAW AS MAYBE SOME FINANCIAL HURDLES FOR US OR BEST PRACTICES AND

AND SO THAT IS WHERE WE ARE RIGHT NOW WE ALSO KNOW THAT YOU KNOW THE LEGACY FOR FAIRFAX FUNDS WE HAVE TALKED WITH THE AUDITOR AND JC ABOUT THE POTENTIAL CURRENTLY WE HAVE SEVERAL FUNDS THAT DO NOT ZERO OUT AT THE END OF EACH YEAR THAT'S WHERE OUR SPONSORSHIP DOLLARS GO THAT'S WHERE SOME OF THE REMAINING DOLLARS FROM THE SHERWOOD SPONSORSHIPS GO OUR MEMORIAL BENCHES AND TREES SOME OF OUR SCHOLARSHIP FUNDS LONG-TERM LOOKING AT ROLLING THOSE FUNDS INTO THE FOUNDATION SO THAT THEY CAN BE MANAGED THERE THEY DO PRESENT A SMALL HICCUP FOR OUR AUDITOR EVERY TIME WE KIND OF DO THE CITY AUDIT AS TO WHY THERE ARE THESE FUNDS THAT DON'T ZERO OUT AT THE END OF THE YEAR WE WOULD FOLLOWING THIS IF THE COUNCIL WERE TO ENDORSE THE FAIRFAX FUNDS

PARKS FOUNDATION WE WOULD BEGIN SOLICITING APPLICATIONS FROM THE COMMUNITY PRAB WOULD REVIEW THOSE APPLICATIONS AND APPOINT THE FIRST SET OF DIRECTORS AFTER THAT POINT THE FOUNDATION WOULD BE SELF-SUSTAINING SO IF SOMEONE WERE TO ANNOUNCE THAT THEY WERE GOING TO FINISH THEIR TERM AND THEN NOT APPLY FOR ANOTHER ONE THE FOUNDATION ITSELF THOSE DIRECTORS WOULD TAKE APPLICATIONS OR NOMINATIONS FOR ANOTHER DIRECTOR AND THEN VOTE AS A VOTING GROUP AS TO WHETHER OR NOT THAT PERSON WOULD BE ADDED TO THE DIRECTOR'S GROUP AND THEN WE ARE ALSO ASKING FOR A ONE-TIME SEED MONEY GRANT FROM THE CITY OF $50,000 THOSE FUNDS WILL BE USED TO PROCURE AND DEVELOP A WEBSITE FOR THE PARKS FOUNDATION THEY WILL ALSO BE USED TO PROCURE DONOR MANAGEMENT SOFTWARE SO THIS IS SPECIFIC SOFTWARE THAT WHEN DONATIONS COME IN IT TRACKS THE FULFILLMENT OF THOSE DONATIONS

THIRD THING WE WOULD BE USING THE $50,000 FOR RIGHT AWAY WOULD BE TO PURCHASE FINANCIAL SOFTWARE A PROGRAM LIKE QUICK BOOKS TO BE UTILIZED FOR THE FOUNDATION SO WE WERE WE WOULD BE ASKING FOR COUNCIL TO ENDORSE THE FOUNDATION AS PART OF THE CONSENT AGENDA NEXT WEEK AND THEN WE WOULD BE WORKING WITH JC TO ADD THE $50,000 ASK INTO THE SUPPLEMENTAL APPROPRIATION AND WE ARE UP TO THE POINT WHERE IF THERE ARE ANY QUESTIONS WE WOULD LIKE TO HAVE A QUESTION LIKE TO ANSWER THOSE FOR YOU QUESTIONS FROM THE DIOS COUNCILMEMBER DOYLE FEINGOLD THANK YOU MAYOR SO THE WAY THAT IT'S STRUCTURED IT'S POSSIBLE THAT ALL THE DIRECTORS AND THE LEADERSHIP COULD THEY COULD ALL BE NON CITY RESIDENTS WE DO NOT HAVE A PERCENTAGE SET FOR CITY RESIDENT REQUIREMENT BUT WE COULD CERTAINLY ADD THAT INTO THE BYLAWS WE HAVE NOT ADDED IN AT THIS POINT OKAY YEAH I THINK I THINK IT WOULD BE

ODD TO HAVE A STRUCTURE WHERE EVERYONE COULD BE NOT LIVING IN THE CITY I UNDERSTAND YOU HAVE OTHER CONNECTIONS AND IT'S FINE TO HAVE VARIETY BUT I DO THINK YOU KNOW SOME LANGUAGE OR SOME CONSIDERATION TOWARDS HAVING PEOPLE WHO LIVE IN THE CITY ON THE BOARD WOULD BE IMPORTANT MY THE OTHER QUESTION I HAVE IS I LOOKED UP A LOT OF THESE YOU KNOW THERE ARE A LOT OF THEM ACROSS THE COUNTRY I THINK THERE'S A GREAT POTENTIAL THERE MOST OF THEM THOUGH THE ORIGINAL BOARD MEMBERS ARE APPOINTED BY THE COUNCIL WHY ARE WHY IS IT STRUCTURED TO BE APPOINTED BY PRAB PRAB PRAB IN AND OF ITSELF IS A NONPOLITICAL ENTITY PRAB IN AND OF ITSELF IS A NONPOLITICAL ENTITY I'M NOT USED TO HAVING TO DEAL WITH MICROPHONES

SO PRAB IN AND OF ITSELF IS A NONPOLITICAL ENTITY BUT WE ARE APPOINTED BY COUNCIL TO SERVE AS PART OF THAT I'M AND ALSO YOU KNOW WITH PRAB'S MEETING SCHEDULE YOU KNOW WE HAVE WE HAVE AN ABILITY I THINK TO BE MORE NIMBLE IN THAT REGARD YOU KNOW WE KNOW HOW MUCH COUNCIL AND THE MAYOR HAVE IN TERMS OF YOUR MEETING SCHEDULES AND THAT WITH DEALING WITH OTHER BOARDS AND APPOINTMENTS AND ESPECIALLY WITH YOU KNOW AN ELECTION COMING UP I'M YOU KNOW THIS IS SOMETHING THAT WE WOULD LIKE TO SEE POTENTIALLY MOVE QUICKLY SO YOU KNOW RECOGNIZING THAT IF YOU ALL WERE TO APPROVE OR ENDORSE THE BYLAWS AND PROVIDE THE GRANT MONEY THAT WE COULD YOU KNOW PRAB COULD START MOVING FORWARD WITH EXCUSE ME I'M YOU KNOW WITH REVIEWING APPLICATIONS YOU KNOW POTENTIALLY AS SOON AS YOU KNOW DISCIPLINE

DECEMBER MEETING I'M YOU KNOW RECOGNIZING THAT YOU KNOW FOR COUNCIL WE COULD BE IF IT WERE A COUNCIL ACTION THEN WE COULD BE LOOKING AT SEVERAL ADDITIONAL MONTHS YOU KNOW BEFORE WE ARE WOULD BE POTENTIALLY UP AND RUNNING ABLE TO APPLY FOR THE 501 C3 THROUGH THE STATE AND ESPECIALLY I THINK WITH THE DISCUSSIONS ON TICE AND OTHER THINGS YOU KNOW WE HAVE WE HAVE A LOT OF PROJECTS YOU KNOW AND UH YOU KNOW WE'RE AWARE OF YOU KNOW THAT THERE ARE THERE ARE SOME CONFLICTS ALREADY YOU KNOW WITH UH THE EXISTING SPONSORSHIPS THAT YOU KNOW GIVEN THAT THE CITY IS A MUNICIPAL UM GENCY I THINK YOU'VE IDENTIFIED UH THAT YOU KNOW WE'RE NOT SUPPOSED TO BE ADVERTISING YOU KNOW UM YOU KNOW PRIVATE BUSINESSES ON THE CITY WEBPAGE BUT THAT'S WHAT'S HAPPENING BECAUSE WE HAVE TO ACKNOWLEDGE THE

SPONSORS YOU KNOW FOR THINGS LIKE ROCK THE BLOCK AND FALL FESTIVAL AND WHAT NOT UM SO POTENTIALLY THE SOONER THAT WE CAN DO THAT THE SOONER THAT CONFLICT OF INTEREST COULD MOVE AWAY FOR THE CITY YOU KNOW UM YEAH AND I APPREACH YOU BRINGING UP THE OTHER PARKS FOUNDATIONS BECAUSE WE HAVE JOINED THE NATIONAL ASSOCIATION OF PARKS FOUNDATIONS TO BECOME CONNECTED WITH THERE'S 145 MEMBERS IN THAT GROUP SO IT'S BEEN REALLY A GREAT WAY FOR US TO REACH OUT TO OTHER ORGANIZATIONS AND LOOK AT THEIR BYLAWS AND WE'RE ABLE TO LOOK AT A LOT OF DIFFERENT CITY'S BYLAWS WHEN DEVELOPING THE CITY OF FAIRFACS PARKS FOUNDATION BYLAWS I AGREE WITH WITH SARAH WE ARE REALLY WORKING TO TRY TO KIND OF PLAY A LITTLE BIT OF CATCHUP BECAUSE WE REALLY WANT TO BE ABLE TO AS WE BUILD

THE ICE PARK OFFER THESE OPPORTUNITIES FOR SPONSORSHIP AND TO BE ABLE TO OFFSET THOSE COSTS TO THE CITY SO WHAT'S THE TIMELINE YOU'RE LOOKING AT UM AND YOU SAID YOU'D BE INTERVIEWING PEOPLE IN DECEMBER SO HOW WELL I MEAN THAT IS THE EARLIEST POTENTIAL BUT I'M YEAH SO I THINK IF WE WERE TO YOU KNOW IF WE WERE TO GET COUNCIL ENDORSEMENT MAKE ANY CHANGES TO THE BYLAWS THAT YOU WOULD LIKE TO HAVE SEEN AND THEN ALSO HOPEFULLY GO UP WITH THE NEXT SUPPLEMENTAL I WANT TO CORRECT THAT SO PER THE AGENDA WE'RE SEEKING YOUR GUIDED THIS IS NOT A BUDGETED ITEM SO I KNOW IN THE EARLIER DISCUSSION THERE WAS CONCERNS ABOUT HOW WE WERE FUNDING THE INITIATIVES THAT I BROUGHT THIS IS AN UNBUDGETED ITEM SO IN THE MEMO YOU SEE THAT WE'RE LOOKING FOR GUIDANCE ABOUT HOW YOU ALL WANT TO PROCEED YOU WANT TO DO A SUPPLEMENTAL APPROPRIATION THIS IS UNBUDGETED OR

DO YOU WANT TO MAKE THIS A PART OF THE COMPETITIVE GRANTS FOR THE THE GRANT PROGRAM THAT WE'VE ESTABLISHED OR PUT THIS IN THE FY26 BUDGET PROCESS SO I JUST WANT TO CLARIFY THAT OKAY THANK YOU YEAH I THINK YOU KNOW I THINK THAT SO THIS IS THE FIRST I'VE HEARD OF THE PARKS FOUNDATION AND I THINK IT'S A GREAT START TO THE DISCUSSION BUT IN MY MIND I THINK WE SHOULD LOOK AT THE BYLAWS MORE IN TERMS OF RESIDENTS AND THINGS LIKE THAT AND THINK ABOUT THE FUNDING I DON'T KNOW THAT WE'RE SUPPLEMENTAL BEFORE DECEMBER MAKES SENSE TO ME I'D LIKE TO THINK MORE ABOUT THE SHIFT HERE AND I TOTALLY AGREE IT HAS TO BE INDEPENDENT AND SEPARATE WHICH EVEN IT SO THE WAY IT'S DESIGNED PRAB NOMINATES THE FIRST THREE AND THEN IT FUNCTIONS ON ITS OWN WHICH WOULD ALSO BE THE CASE IF IT WAS COUNCIL APPOINTING THE FIRST THREE I JUST THINK WE NEED MORE TIME TO DISCUSS AND

UNDERSTAND SO MY PREFERENCE WOULD NOT BE TO PUSH FORWARD ON A SUPPLEMENTAL FOR IT YOU KNOW INITIALLY WE WERE LOOKING AT HAVING YOU KNOW A RESIDENT THE RESIDENCE SOME KIND OF RESIDENCY REQUIREMENT BUT AS WE'VE BEEN TALKING YOU KNOW OUR THOUGHT OF OPENING THIS UP YOU KNOW IN ADDITION TO PEOPLE THAT ARE YOU KNOW BUSINESS OWNERS OR EMPLOYEES IN THIS AREA WE HAVE A LOT OF NEIGHBORHOODS YOU KNOW THAT DIRECTLY ABUT THE CITY BUT THEY AREN'T CITY RESIDENTS YOU KNOW I MEAN WE HAVE YOU KNOW PEOPLE IN THE MANTUA NEIGHBORHOOD YOU KNOW PEOPLE THAT IN FAIRFAX VILLA YOU KNOW THEY ARE VERY I THINK THAT YOU HAVE PEOPLE THAT ARE VERY INVESTED IN YOU KNOW COMING TO FALL FESTIVAL THEY COME TO THE 4TH OF JULY AND THAT YOU KNOW THESE ARE FIELD THESE ARE SOME OF THE SCHOOLS THEIR KIDS GO TO THESE ARE SOME OF THE FIELDS THEIR KIDS PLAY SPORTS ON AND THAT WE DID NOT WANT TO RESTRICT SOMEONE WHO HAD A VESTED IN

A VESTED INTEREST IN CITY PARKS AND RECREATION AND A SKILL SET AND DESIRE TO USE THAT WE DIDN'T WANT TO BOX SOMEONE OUT BUT WE ARE NOT INTENDING FOR THIS TO BECOME SOMETHING THAT WOULD BE WITHOUT CITY RESIDENTS RIGHT YEAH I TOTALLY GET WHAT YOU'RE SAYING I JUST THINK I THINK THERE'S A BALANCE THERE AND THE WAY IT'S WRITTEN IT COULD BE WITHOUT CITY RESIDENTS SO I JUST THINK WE SHOULD PUT MORE THOUGHT INTO THE LANGUAGE SO THAT WE DON'T END UP IN THAT SITUATION BECAUSE I THINK IT'S GOOD TO HAVE A BALANCE YOU CAN HAVE PEOPLE WHO ARE INVESTED FROM OUTSIDE THE CITY BUT I ALSO THINK WE DON'T WANT A PARKS FOUNDATION THAT IS MADE UP ENTIRELY OF NON-CITY RESIDENTS THANKS THANKS COUNCIL MEMBER ROSS YES

THANK YOU MAYOR AND THANK YOU FOR THIS DISCUSSION I THINK THIS IS A REALLY EXCITING ENDEAVOR AND THESE MY EXPERIENCE FROM MY CAREER WHICH GOES BACK A WAYS WAS HOW SUCCESSFUL SOME OF THESE PARK FOUNDATIONS CAN BE IN RAISING ADDITIONAL FUNDING FOR SOME OF THE CAPITAL PROJECTS OR SOME OF THE IMPORTANT THINGS THAT NEED TO BE DONE AND I THINK THIS IS I THINK THE SOONER WE CAN START THIS THE BETTER RATHER THAN WAITING TOO LONG I WOULD BE SUPPORTIVE OF SUPPLEMENTAL FUNDING AND I WOULD CERTAINLY SUPPORT THAT AND I THINK $50,000 IS A VERY SMALL INVESTMENT TO MAKE WHEN YOU LOOK AT HOW MUCH THIS CAN LEVERAGE IN THE LONG RUN FOR CITY WIDE PROJECTS AND OTHER PROJECTS TO MY COLLEAGUE'S POINT I WOULD TEND TO AGGRESSIVE IN THE LONG RUN FOR CITY WIDE PROJECTS AND OTHER PROJECTS

TO MY COLLEAGUE'S POINT I WOULD TEND TO AGGRESSIVE IN THE LONG RUN FOR CITY WIDE PROJECTS AND OTHER PROJECTS TO MY COLLEAGUE'S POINT I WOULD TEND TO AGREE THAT I THINK THERE SHOULD BE A BALANCE BETWEEN BUSINESS OWNERS COUNTY RESIDENTS AND CITY RESIDENTS I THINK IF WE TILT TOO MUCH IN THE WAY ONE DIRECTION IT PERCEPTIONS COULD NOT LOOK PARTICULARLY GOOD SO I WOULD LIKE TO SEE A BALANCE I DO THINK IT'S IMPORTANT TO RECOGNIZE THAT THE WE ARE HAVE A LONG TERM AGREEMENT WITH THE COUNTY AND WITH NOVA AND NOVA AND I WOULD TEND TO AGREE THAT I THINK THERE SHOULD BE A BALANCE BETWEEN BUSINESS OWNERS COUNTY RESIDENTS AND CITY RESIDENTS I THINK IF WE TILT TOO MUCH IN THE WAY ONE DIRECTION IT PERCEPTIONS COULD NOT LOOK PARTICULARLY GOOD SO I WOULD LIKE TO SEE A BALANCE I DO THINK IT'S IMPORTANT TO RECOGNIZE THAT WE ARE HAVE A LONG TERM AGREEMENT WITH THE COUNTY AND WITH NOVA

NOVA PARKS WE ARE PART OF A REGIONAL SYSTEM FOR PARKS AND RECREATION I GO OVER I SIT AS THE COUNCIL REP ON THERE THE SENIOR ADVISORY COUNCIL FOR THE SENIORS AT THE SENIOR CENTER AND THERE'S A HUGE PERCENTAGE OF PEOPLE FROM THE COUNTY THAT USE THAT FACILITY AND SAME WITH MANY OF OUR OTHER PROGRAMS AS YOU KNOW I DON'T KNOW WHAT THE REAL FIGURES WOULD BE BUT AGAIN I THINK THERE'S SO MUCH BENEFIT FROM US LOOKING AT HOW OUR PARTNERSHIPS AND OUR COLLABORATION IS AND WE'RE GOING TO LEARN A LOT FROM FAIRFACS COUNTY'S FOUNDATION THEY'VE BEEN AROUND FOR YEARS AND I KNOW YOU'VE ALREADY YOU SHARED WITH ME THE OTHER DAY THAT THERE'S BEEN A LOT OF RESEARCH ON THAT A COUPLE OF OTHER THOUGHTS SO I WOULD AGREE I THINK THERE HAS TO BE A CLOSE

LIAISON WITH PRAB AND WE TALKED ABOUT THAT I THINK IT'S REALLY IMPORTANT FOR THERE BE SOME OVERLAP BETWEEN WHO'S GOING TO THE PRAB MEETING AND WHO'S GOING TO THE FOUNDATION MEETING SO THERE'S COMMUNICATION COLLABORATION AND COORDINATION BACK AND FORTH AND THEN FINALLY I WOULD REALLY ENCOURAGE IN THE BYLAWS THAT THERE BE AN ANNUAL WORK SESSION WITH COUNCIL BECAUSE I THINK IT'S GOING TO BE REALLY IMPORTANT FOR THE PARK FOUNDATION AND THEY SHOULD OPERATE INDEPENDENTLY I'M NOT IN FAIR FAVOR OF COUNCIL BEING INVOLVED WITH SELECTING WHO'S GOING TO BE ON THE PARK FOUNDATION BUT I THINK IT'S REALLY IMPORTANT FOR THERE BE AN OPPORTUNITY FOR DIALOGUE WITH CITY COUNCIL MAYBE ONCE A YEAR TO TALK ABOUT GOALS AND OBJECTIVES AND THEN REPORT ON WHAT'S GOING ON SO THERE'S SOME DIRECT FEEDBACKS DIRECT COMMUNICATION WITH CITY COUNCIL SO BUT I'M I I THINK THIS IS SO EXCITING TO SEE AND IT'S GOING TO FILL A REAL IMPORTANT VOID FOR US IN THE FUTURE THANK YOU MAYOR

COUNCIL MEMBER GREENFIELD THANK YOU MAYOR UM STICKING ON THE THE APPOINTMENT PIECE I YOU KNOW I THIS IS PROBABLY MOVING IN THE RIGHT DIRECTION BUT I THINK WE WOULD BE THOUGHTFUL THIS IS THE FIRST TIME WE'VE HAD A CONVERSATION I DON'T THINK WE SHOULD RUSH AND GET IT RIGHT AND LET ME GIVE YOU AN EXAMPLE OF WHY I SAY THAT CHAPTER 58 OF THE CITY CODE DOES NOT ACTUALLY CURRENTLY GIVE THE AUTHORITY TO PRAB TO MAKE ANY APPOINTMENTS THAT IS DONE BY THE GOVERNING BODY AND SO IF IF WE ARE GOING TO GIVE AUTHORITY TO PRAB TO MAKE APPOINTMENTS INITIAL APPOINTMENTS THEN WE NEED TO MAKE CHANGES TO THE CITY CODE GIVEN GIVEN GIVEN THE AUTHORITY TO PRAB TO DO SO PERSONALLY I FEEL IT IS TOO TOO IMPORTANT THAT THE COUNCIL JUST LIKE WE DID FOR THE HOMELESS ORGANIZATION I FORGET THE ACRONYM FORGIVING ME H-CAB I WASN'T EVEN GOING TO TRY IT SO TOO LATE UM YOU KNOW WE WE PLOW THROUGH THAT RIGHT AND I THINK IT'S THAT IMPORTANT THAT WE GET THIS RIGHT AND WE SHOULD BE THE THE GOVERNING BODY TO WORK THROUGH THAT NO DISRESPECT TO PRAB BUT I THINK WE CAN DO A FINE JOB THAT'S ONE OF THE THINGS THAT WE DO I THINK WE

WE'VE FOUND TIME AND TIME AGAIN WE HAVE FAR MORE TALENTED PEOPLE IN THIS COMMUNITY THAN WE WE RECOGNIZE IN FACT WE HAVE MORE PEOPLE THAN WE HAVE PLACES TO PUT THEM SO I THINK THAT'S SOMETHING THAT WE SHOULD TAKE ON I I'M ALSO A BIT CONCERNED THAT THE THE ASSOCIATE THAT WOULD BE A MEMBER OF PRAB I THINK WE NEED TO FURTHER DEFINE THAT BECAUSE PEOPLE ROTATE ON AND OFF OF PRAB FAIRLY REGULARLY AND BEING ABLE TO RECOGNIZE THAT THAT PERSON CAN CHANGE THAT POSITION NOT THE PERSON THE POSITION THAT WOULD BE A PERSON FROM PRAB I THINK WE WOULD WANT TO MAKE SURE THAT WE HAVE THE ABILITY FOR THAT TO ROTATE IN AND OUT OF WHO THAT PERSON IS GOING TO BE SINCE THAT IS THE LIAISON TO PRAB I STILL WOULD LIKE TO SEE A CROSSWALK BETWEEN WHY WE NEED TO GO DOWN THE PATH OF THE THE BOARD AND WHAT WE WEREN'T GETTING WITH LEGACY FAIRFAX BECAUSE WE WERE ABLE TO GO OUT WE WE RAISED OVER A HALF MILLION DOLLARS TO SUPPORT SHERWOOD TO DO BENCHES TO DO ALL KINDS OF THINGS

THROUGHOUT THE CITY FOR THE VERY REASON THAT WE'RE TALKING ABOUT HERE SO I'D LIKE TO UNDERSTAND NOT NECESSARILY TONIGHT BUT WHAT WE WERE GETTING THROUGH LEGACY FOR FAIRFAX AND WHAT WE WEREN'T GETTING WHICH IS WHAT WE WOULD GET IN IN A PARKS FOUNDATION SO THAT'S JUST SOME THOUGHTS FOR TONIGHT THANK YOU MAYOR GOOD THOUGHTS ANYTHING ELSE COUNCIL MEMBER STALEY I THINK MAYOR REED SO I REALLY APPRECIATE PRAB PUTTING THIS TOGETHER STACIE AND I COME FROM WESTER PENNSYLVANIA WHERE THESE ARE ALL OVER THE PLACE SO VERY FAMILIAR WITH IT WITH THE APPROACH WHAT I'VE HEARD TONIGHT IS THAT WE NEED TO COME BACK TOGETHER TO TALK ABOUT THE THE NEXT STEPS WHAT I THINK IS IMPORTANT IS THAT THIS DIAS START THE BOARD RIGHT THAT WAY WHATEVER COMES INTO THE NEXT GROUP RIGHT INTO THE

IN JANUARY IT CAN TEE IT UP SO WHETHER WE COME BACK TOGETHER IN NOVEMBER OR OR WHATEVER IT IS I THINK IT'S IMPORTANT THAT THIS GET ACCOMPLISHED AS IT STARTED WE APPROVE THE BYLAWS AND LET THE DETAILS BE WORKED OUT UNDER THIS COUNCIL SO AS LONG AS THAT HAPPENS I'M COMFORTABLE WITH WHATEVER ADDITIONAL FEEDBACK TIMING THAT YOU NEED TO DO THAT BUT I DO THINK IT'S REALLY IMPORTANT NOT ONLY FROM A FUNDRAISING OPPORTUNITY BUT TO ANYTIME WE CAN MAKE AN AUDITOR A LITTLE MORE COMFORTABLE I'M VERY HAPPY WITH THAT APPROACH SO I THINK THERE'S SOME VERY GOOD FUNCTIONAL ASPECTS OF THIS THAT MAKE SOME SENSE MOVE FORWARD AND LET'S GET IT STOOD UP UNDER THIS UNDER THIS COUNCIL I THINK YOU'VE HEARD QUESTIONS THAT ARE VERY VERY USEFUL TO COME BACK IN THERE AND SO I WOULD ENCOURAGE US TO COME BACK AT THE

AT THE NEXT PRACTO POINT WHICH IS EITHER WE HAVE ONE MEETING IN NOVEMBER AND ONE MEETING IN DECEMBER RIGHT NOW SO ONE OF THOSE TWO AND LET'S GET IT ACROSS THE COOLINE THANK YOU MAYOR YEAH ALL GOOD THOUGHTS I MEAN I'M VERY ENTHUSIASTIC ABOUT THIS FOUNDATION TOO BUT WE'VE LEARNED A LOT IN SETTING UP H-CAB AS WELL SETTING UP AN ADVISORY BOARD FROM SCRATCH HOW YOU HOW YOU DO IT HOW TO BE EFFICIENT IT'S A LOT OF PEOPLE WE HAVE LIMITED TIME WE JUST HAVE LIMITED TIME SO I UNDERSTAND YOUR CONCERN THAT WILL WOULD WOULD BE ABLE IF THIS WAS OUR WOULD WE BE ABLE TO DO THIS AND IT IS IT IS A HEAVY LEFT I'M JUST GOING TO TELL YOU BUT WE LEARNED A LOT OF THINGS AND AND A LOT OF THE SEATS THAT WERE ON THERE WERE PEOPLE DOING WORK IN THE CITY THAT WAS THE PRIMARY THING THEY HAD TO BE WORKING IN THE CITY BUT IT TURNED OUT A LOT OF PEOPLE DOING THAT WORK WERE ALSO RESIDENTS WHICH WAS A TREMENDOUSLY WONDERFUL SURPRISE WHEN THEIR APPLICATIONS CAME IN AND THEY'RE FROM ALL OVER THE CITY THAT THEY WERE THEY MET THE CRITERIA IT WAS VERY SPECIFIC YOU KNOW THEY WERE DOING SPECIFIC KINDS OF WORK IN THE CITY

BUT THEY LIVED HERE I MEAN WE DIDN'T REALLY EXPECT THAT BUT THAT'S WHAT WE GOT AND THAT WAS THAT WAS A GREAT THING BUT IT DOES TAKE A LOT OF TIME TO DO THE APPLIATE TO DO THAT YOU KNOW TO DO THE OUTREACH FIND THE APPLICANTS REVIEW IT WE'RE DOING THIS RIGHT NOW AND AND IT TAKES A LOT OF TIME SO I AGREE WITH COUNCIL MEMBER STAYLEY I WOULD LIKE TO COME BACK SOONER RATHER THAN LATER TO TALK ABOUT THE VERY SPECIFIC THINGS TO ANSWER SOME QUESTIONS ABOUT WHAT THE DIFFERENCES ARE BETWEEN WHAT WE HAD AND WHAT WE'RE PROPOSED PROPOSING BUT THEN ALSO FIGURE OUT HOW THIS COUNCIL CAN HELP GET THIS STARTED BECAUSE THE BRAND NEW COUNCIL IS ALSO GONNA HAVE AN AWFUL LOT ON ITS PLATE AND THIS IS NOT GONNA NECESSARILY BE A PRIORITY FOR THEM BUT I THINK IT'S A PRIORITY I BELIEVE THAT THIS IS PRIORITY SO LET'S PUT SOMETHING ON THE CALENDAR TO COME BACK AND ADDRESS ALL OF THESE THINGS SO THAT WE CAN DO THIS AS EFFICIENTLY AS POSSIBLE

THANK YOU OUR LAST ITEM IS A DISCUSSION UPDATE ON THE 2025 4th OF JULY FIREWORK SHOW STACIE SOMMERFIELD PARKS AND RECREATION DIRECTOR WILL PROVIDE THE STAFF PRESENTATION ALL RIGHT WELL WE ARE BACK TO TALK ABOUT FIREWORKS AGAIN PART OF THE THE NECESSITY OF HAVING THIS DISCUSSION SO QUICKLY IS THAT AS MANY OF YOU REMEMBER MAY REMEMBER PRIOR TO THE PREVIOUS YEAR FOR A COUPLE YEARS WE DID NOT HAVE ON JULY 4TH FIREWORKS WE HAD JULY 2nd FIREWORKS AND CLOSE TO THE JULY 4TH FIREWORKS BUT NOT ON THE DAY OF WE HAVE BEEN ABLE TO SECURE A CONTRACT FOR FIVE YEARS WITH A VENDOR WHERE THEY ARE WILLING TO GUARANTEE US JULY 4TH LAUNCH WHICH IS VERY EXCITING BECAUSE EVERYONE WANTS TO CELEBRATE THE 4TH ON THE 4TH AND WE DO NOT WANT TO LOSE THAT CONTRACT AND UNTIL WE MAKE A DECISION ABOUT OUR LAUNCH LOCATION OUR VENDOR IS NOT WILLING TO SIGN THIS YEAR'S CONTRACT WITH US SO WE JUST WANT TO MAKE THIS DECISION SO THAT WE CAN

CONTINUE FORWARD AND MAINTAIN OUR JULY 4TH LAUNCH SO I KNOW I'M JUST GOING TO QUICKLY GO THROUGH THIS AGAIN WE YOU KNOW IN 2024 WE HAD THE INSTALLATION OF THE ARTIFICIAL TURF IT IS NOT ON THE AREA WHERE WE LAUNCHED FROM BUT IT IS IN THE FALLOUT ZONE SO THAT DID CHANGE KIND OF THE LOOK OF OUR ABILITY TO LAUNCH FROM OUR ORIGINAL LOCATION FIREWORKS LAUNCH LOCATION WHICH WAS THE ARMY NAVY ARMY NAVY COUNTRY CLUB THIS DID REQUIRE THAT WE PIVOT THE VENUE TO THE HIGH SCHOOL PARKING LOT SO POST EVENT WE DID SOLICIT FEEDBACK THERE WAS THERE WAS A LOT OF CRITICAL FEEDBACK ABOUT THE AT THE EVENT AND ONLINE ABOUT THE ABILITY TO SEE THE SHOW SO WE DID RECEIVE 295 EMAILS THERE WAS ALSO A LOT OF STAFF FEEDBACK WHEN WE MET WITH OUR PARTNER AGENCIES POLICE FIRE AND EVERYONE ELSE THAT WE WORK WITH THERE TO TALK ABOUT KIND OF THE CONCERNS ABOUT THE PARKING LOT WITH ITS ADA ACCESS THE ABILITY TO HAVE EGRESS UNFORTUNATELY WHEN YOU USE A PARKING LOT AS THE VENUE IT'S VERY DIFFICULT TO CREATE ISLES THAT ARE ARE ALREADY CREATED WITH A VENUE LIKE THE STADIUM SO ONCE WE GOT A CRITICAL MATTER

AND WE GOT A LOT OF PEOPLE THERE IT WAS VERY DIFFICULT TO MOVE THROUGH THE CROWD WE DID HAVE TO CUT A NUMBER OF THE FENCES AT THE END OF THE NIGHT JUST TO KEEP EVERYONE SAFE AS THE CROWD KIND OF SURGED INTO DIFFERENT AREAS TO BE ABLE TO SEE SO JUST TO REVIEW WHEN WE'RE LOOKING FOR A NEW LAUNCH LOCATION FOR 2025 WE'RE REALLY LOOKING FOR THREE LOCATIONS WE NEED A LOCATION TO LAUNCH THE FIREWORKS FROM WE NEED A LOCATION TO HOST THE EVENT THAT'S SAFE FOR THE COMMUNITY TO BE IN THAT'S ADA ACCESSIBLE THAT'S SECURE IN A WAY WHERE WE CAN DO FOR THE LAST TWO YEARS WE'VE BEEN DOING BAG CHECKS JUST CHECKING COOLERS AND LARGE BAGS AS THEY COME IN TO KEEP THE CROWD SAFE TO BE ABLE TO HAVE EGRESS AND WE ALSO NEED A PARKING LOCATION BECAUSE WHILE WE DO SHUTTLE A LOT OF PEOPLE IN FROM OUR SATELLITE PARKING LOCATIONS WE DO NEED ADA PARKING ON SITE AND A NUMBER OF OTHER PARKING ACCESS FOR VENDORS AND DIFFERENT THINGS SO WE DID LOOK AT A LOT OF SITES WITHIN THE CITY WE LOOKED AT THE JUDICIAL COMPLEX GEORGE MASON

KJM POTENTIALLY VANDYKE WOODSON HIGH SCHOOL AND REALLY WHAT IT COMES BACK TO IS THAT THE STADIUM IS A PERFECT VENUE TO HOST THE CROWD OF THIS SIZE WE ARE YOU KNOW LOOKING AT OUR PLACER AI DATA WE ARE RIGHT AROUND 8000 PEOPLE ON THE NIGHT OF FOR THE EVENING SHOW SO JUST BEING ABLE TO HOST A CROWD OF THAT SIZE AND HAVE A SPACE FOR PEOPLE TO COMFORTABLY SIT DOWN MAINTAIN AISLEWAYS ACCESSIBILITY THE STADIUM IS THE STAFF'S PREFERENCE FOR SAFETY AND SO THAT'S REALLY OUR BIGGEST STAFF RECOMMENDATION COMING OUT OF LAST YEAR'S FIREWORK SHOW IS THAT WE WANT TO RETURN TO THE STADIUM SO WITH THAT IN MIND WE HAVE REALLY WE HAVE POTENTIALLY THREE BUT AT THIS POINT IN THE YEAR BUT REALLY TWO REALISTIC OPTIONS ONE IS A PROXIMITY SHOW WE RETURN TO THE STADIUM WE WOULD FIRE FROM THE ROOF OF THE HIGH SCHOOL THE CONS WITH THAT IT IS IT IS A LOWER SHOW IT IS CLOSER TO THE CROWD SO THE CROWD WITHIN THE STADIUM IS STILL IT'S STILL A VERY IMPRESSIVE SHOW

WHILE YOU'RE THERE BUT IT IS LOWER FOR THE SURROUNDING NEIGHBORHOODS WE DO KNOW THE COST IMPACT OF THAT AND THAT IS BETWEEN 35 AND 40 THOUSAND DOLLARS THAT COST IMPACT IS BECAUSE THERE ARE MORE FIREWORKS WE'RE SHOOTING LOWER FIREWORKS BUT WE'RE SHOOTING A BIGGER SHOW THEY WOULD UTILIZE THE LATERAL NATURE OF THE ROOF TO KIND OF CREATE DIFFERENT SCAPES ACROSS THE ROOF AS FAR AS FIRING OFF IN A LINE DIFFERENT THINGS LIKE THAT WE COULD GO BACK TO OUR ORIGINAL LOCATION WE CAN RETURN TO THE OUR ORIGINAL LAUNCH LOCATION AND WE WOULD HAVE TO SELF-ENSURE THE TURF FIELDS I KNOW THAT THERE WERE A COUPLE OF QUESTIONS FROM THE PREVIOUS PRESENTATION ONE WAS IF WE HAD ANY DATA ABOUT DAMAGE TO THE FIELDS IN THE PAST WE DO NOT HAVE THAT DATA AND THE OTHER CHALLENGE WITH THAT DATA OF COURSE IS THAT ANY TIME YOU LAUNCH FIREWORKS IT'S KIND OF ROLLING THE DICE YOU DON'T REALLY KNOW WHAT WILL HAPPEN I'VE CERTAINLY WORKED A LOT OF FIREWORKS SHOWS AND I KNOW THAT MITSEY HAS AS WELL AND IT'S REALLY JUST SOMETIMES SOMETHING

HAPPENS SOMETIMES A LOT OF TIMES IT DOES NOT UM WE WOULD THE COST IMPACT OF THIS WOULD BE WE'D BE PURCHASING A 900 INSURANCE POLICY THROUGH VERSA AND IT WOULD HAVE A 250 000 DOLLAR DETECTIBLE SO IF WE WERE TO DO DAMAGE TO THE TURF FIELDS WE COULD PAY UP TO 250 000 WE HAVE INQUIRED WITH VERSA AS TO WHETHER OR NOT WE COULD PAY A HIGHER FEE UP FRONT AND LOWER OUR DETECTIBLE WE HAVE NOT HEARD ANYTHING BACK FROM THEM THEY REALLY DEVELOPED THIS POLICY ON A RECOMMENDATION FROM US LAST YEAR THIS IS THE FIRST TIME THEY HAD EVEN OFFERED TO ENSURE TURF FIELDS FOR A FIREWORKS SHOW AND SO I THINK THEY'RE HESITANT TO MAKE ANY ADDITIONAL OFFERS AT THIS POINT JUST BECAUSE IT'S A VERY NEW OPPORTUNITY I THINK IN THE FUTURE WE CAN INVESTIGATE THE POSSIBILITY OF A DRONE SHOW I THINK RIGHT NOW WE ARE A LITTLE TOO CLOSE EVEN THOUGH 4TH OF JULY SEEMS A WAYS AWAY WE'RE TOO CLOSE RIGHT NOW TO TO FIND AND PROCURE A DRONE SHOW IT IS SUBSTANTIALLY

MORE EXPENSIVE AS WELL WE'RE HOPING THAT AS THAT TECHNOLOGY IMPROVES THE COST WOULD COME DOWN RIGHT NOW THEY ARE STILL VERY EXPENSIVE BECAUSE THERE ARE NOT A LOT OF THEM AVAILABLE AND WHEN PEOPLE ARE LOOKING FOR THEM MUCH LIKE FIREWORKS EVERYONE'S TRYING TO SHOOT THEM ON THE SAME DAY SO THE REAL TWO OPTIONS FOR 2025 WOULD EITHER BE THE PROXIMITY SHOW OR RETURNING TO OUR ORIGINAL LOCATION AND WITH THE PROXIMITY SHOW I SHOULD MENTION THAT OUR FIREWORKS VENDORS INSURANCE WOULD COVER THE ROOF AND THE FALLOUT AREA FOR THAT SHOW BECAUSE THEY WOULD COVER IT AS THEY NORMALLY DO WE WOULD NOT HAVE TO PURCHASE ANY ADDITIONAL INSURANCE ALL RIGHT ALL RIGHT THEN QUESTIONS COMMENTS OBSERVATIONS FEEDBACK ON THE FIREWORKS

COUNCIL MEMBER GREENFIELD I THINK THAT THANK YOU MAYOR I THINK THE NEXT COUPLE OF YEARS ARE GOING TO CONTINUE TO BE TRIAL AND ERROR RIGHT I THINK WE LAUNCHING OFF THE ROOF STILL IMPACTS THE FALLOUT ZONE RIGHT BECAUSE THE SIDE OF THE STADIUM THE STADIUM BECAUSE THE CORNER OF THE ROOF CLOSEST FROM THE FIELD HOUSE THAT FALLOUT ZONE CAN POTENTIALLY DROP ON THE AREA OF THE STADIUM WHERE THE FIELD'S WHERE THE THE PRESS BOX IS SO AND STILL COST US MORE MONEY I THINK TRYING YOU KNOW WHAT WE CAN DO CAN WE PUT DOWN PLYWOOD CAN WE WET THE FIELD DRAMATICALLY YOU KNOW BEFORE WE LAUNCH THE FIREWORKS CAN WE PUT PLYWOOD DOWN WHERE THEY PUT THE RACKS TO LAUNCH YOU KNOW WHAT ARE ALL THOSE DIFFERENT SCENARIOUS THAT WE CAN DO TO PUT IT BACK ON THE FIELD

UM THAT'S NOW ARTIFICIAL TERF AND SEE WHAT THAT IMPACT IS UM THERE MAY BE SOME IMPACT THERE MAY NOT BE THAT MUCH IMPACT THAT REQUIRES US TO MAKE THE CHANGE UM THE GOOD NEWS IS IT'S DURING THE SUMMER SO THE FIELD ISN'T IN USE BY THE SCHOOL AND SO WE'RE NOT IMPACT IMPACTING SUPPORTS AT THAT POINT IN TIME THAT WE'D BE ABLE TO FIX SOMETHING IF IF THERE WAS DAMAGE BUT PERHAPS I I WOULD SAY WE SHOULD TRY THAT THIS YEAR IF THAT DOESN'T WORK THEN WE'VE GOT TO CONTINUE TO FIGURE OUT OTHER OPTIONS UNTIL WE GET A LONG-TERM SOLUTION THAT WOULD BE MY SUGGESTION COUNCIL MEMBER ROSS SURE FIRST OF ALL THANK YOU FOR BRINGING THIS BACK AND THANK YOU FOR THE OPPORTUNITY TO HAVE SOME DIALOGUE AND DISCUSSION I THINK IT'S VERY HELPFUL AND WE ALL KNOW HOW EMOTIONAL PEOPLE CAN GET OVER THE FIREWORK SHOW BECAUSE IN MY OWN NEIGHBORHOOD AND

CUTTER CLUB HILLS UM THERE WAS A LOT OF PRE-CONCERN ABOUT THIS AND THERE WILL BE REGARDLESS OF WHAT WE DO I I'M COMFORTABLE AT THIS POINT SAYING I THINK WE SHOULD GO WITH THE OPTION WITH SHOOTING IT OFF THE ROOF HOWEVER I DO THINK IT WOULD BE HELPFUL TO HAVE A LITTLE MORE RESEARCH ON PERHAPS THERE'S SOME OTHER COMMUNITIES OUT THERE THAT HAVE DEALT WITH THIS ISSUE OF A TURF FIELD $250,000 DEDUCTIBLE IS A LITTLE SCARY WHEN YOU THINK ABOUT THAT IF WE REALLY DID THAT KIND OF DAMAGE DAMAGE TO A FIELD I'M NOT SURE WE WOULD DO THAT AND I'M NOWHERE ANYWHERE NEAR BEING A FIREWORKS EXPERT BUT I WOULD THINK THAT IF THERE WAS SOME DAMAGE DONE WE WOULD COULD PROBABLY ABSORB SOME OF THAT COST AND I'M SORT OF LOOKING AT OUR CFO TO SAY YOU KNOW IF WE SET UP A CONTINGENCY FUND OR SOME SORT OF

FUNDING WHERE IF THERE WAS SOME DAMAGE WE REPAIRED IT YOU KNOW AND SEE WHAT THAT WOULD BE BUT I'D BE I GUESS I'M IN FAVOR OF MOVING IT TO THE ROOF OF THE HIGH SCHOOL I THINK THERE WOULD BE SOME DISAPPOINTMENT FROM THE SURROUNDING NEIGHBORS BUT YOU KNOW THE REALITY IS WE WERE THE OTHER OPTION IS JUST TO ME NOT NOT FEASABLE SO I'M ALL FOR GOING TO THE ROOF AND I DO WANT TO CLARIFY THE FALLOUT ZONE FOR THE ROOF AREA SO THE STADIUM WOULD BE FULLY OPEN AND THE FAULT THAT THE PRESS BOX IS NOT WITHIN THE FALLOUT ZONE FOR THE PROXIMITY SHOW THE AREA THAT WE WOULD CLOSE IS WHAT THE AREA THAT'S TRADITIONALLY BEEN USED FOR FOOD TRUCKS IN THE PAST IT'S KIND OF A TRIANGULAR PARKING AREA OUTSIDE THE FIELD HOUSE THERE THAT WOULD REMAIN CLOSED AND WE WOULD

PIVOT THE FOOD COURT OVER TO THE MAIN PARKING LOT IN A SIMILAR LOCATION TO WHERE IT WAS THIS YEAR ANY THOUGHTS FROM OUR RESIDENT INSURANCE EXPERT I'M JUST KEEP LOOKING AT HER I'M JUST LOOKING AT HER GOING COME ON SHE'S GOT TO HAVE SOMETHING YEAH I MEAN I GUESS YOU KNOW IF THERE WAS A DAMAGE TO THE TURF FIELD IT'S NOT GOING TO I MEAN IT'S NOT GOING TO COST 250,000 I DON'T THINK IF IT'S A PARTUAL REPAIR I DON'T KNOW EXACTLY WHAT THAT WOULD BE SO YOU KNOW EVEN IF WE EVEN IF WE HAD PAID A 900 INSURANCE PREMIUM WE NEVER GET TO RECOVER THAT PREMIUM RIGHT IT'S JUST IN CASE THAT IF WE BURN THE ENTIRE THING THEN WE WOULD GET SOME KIND OF COVERAGE BUT UM YEAH I'M KIND OF LEANING TOWARDS HAVING IT ON THE TURF FIELD ALSO

YEAH I THINK THAT NUMBER ONE PRIORITY FOR ME IS TO HAVE HAPPY RESIDENTS YEAH THANK YOU THANK YOU UH COUNCILMEMBER BATES UM THANK YOU SO WELL FIRST OFF A CLARIFICATION UM I BELIEVE YOU SAID THAT THAT 250,000 IS MORE OF A WORST-CASE SCENARIO IS THAT CORRECT YES I THINK FOR FOR THE PARKS DEPARTMENT WE DON'T WANT TO SAY THAT THERE'S NO WORLD IN WHICH WE MIGHT SPEND 250,000 DOLLARS AND I WILL SAY UM I'VE SHOOT I'VE SHOT OFF MANY FIREWORKS YOU KNOW I HAVE HAD ONE WHERE WE HAD A FOUR-INCH SHELL COME DOWN AND EXPLODE AND BURN OUT AN ENTIRE PARKING LOT MEDIAN SO THERE IS A WORLD IN WHICH WE DO A LARGE AMOUNT OF DAMAGE TO THE FIELD BUT IS IT LIKELY NO IS IT POSSIBLE YES SO I JUST WANT US TO BE AWARE OF THAT POSSIBILITY

YEAH UM YOU KNOW IT BRINGS TO MIND WHAT DAVID MEYER SAID TO ME RECENTLY THAT YOU KNOW THE MUNICIPAL GOVERNMENT THE ONE THING IF THERE'S NOTHING ELSE YOU GOT AT LEAST INVEST IN GOOD FIREWORKS SO YEAH I MEAN GROWING UP WE WOULDN'T ALWAYS GO TO THE HIGH SCHOOL TO WATCH FIREWORKS SOMETIMES WE GO TO THE TOP OF THE OLD TOWN PLAZA PARKING GARAGE AND YOU CAN SEE ALL THE FIREWORKS AROUND THE AREA AND YOU KNOW I KNOW THERE ARE PROBABLY OTHER PLACES IN THE CITY NEIGHBORHOODS ETC YOU GOT PEOPLE SITTING OUT IN THEIR YARD MAYBE PARKED ALONG THE STREET AND YOU KNOW I JUST WITH THE PROXIMITY SHOW I'M JUST NOT SURE THAT IT'S REALLY EVEN WORTH THAT ADDITIONAL $35,000 COST WHEN YOU JUST HAVE A SMALLER SHOW I MEAN YEAH YOU KNOW IT MIGHT BE CLOSER TO THE AUDIENCE MEMBERS HERE RIGHT THERE AT THE HIGH SCHOOL BUT IT'S JUST NOT GOING TO BE AS IMPRESSIVE EVEN TO THEM I WOULD THINK AS A YOU KNOW A BIG SHOW THAT GOES WAY UP INTO THE SKY

AND THEN YOU YOU JUST HAVE A LOT LESS VISIBILITY FROM THE SURROUNDING AREA THROUGHOUT THE CITY SO I'D HAVE TO AGREE WITH COUNCILMEMBERS GREENFIELD AND LIMB THAT I'D WANT TO GO WITH THE ORIGINAL LOCATION AND YOU KNOW I THINK IT'S WORTH THE INVESTMENT THANK YOU COUNCILMEMBER DOYLE FEINGOLD UM I WILL CONCUR I THINK THE SHOOTING LOCATION ALSO IS NOT ON TURF RIGHT IT'S JUST TURF IS IN POSSIBLE FALLOUT BUT THAT POSSIBLE FALLOUT AREA ALSO INCLUDES PEOPLE RIGHT SO WE'RE WE'RE NO NO NO WE SO THE FALLOUT IS NOT AT ALL IN THE NO THE UM FOOTBALL FIELD IT'S IN THE BASEBALL FIELD IT'S THE BASEBALL AND BAND FIELD SO WHEN I SCROLL BACK TO UM THIS YOU CAN SEE THESE TWO NEWLY TURF FIELDS SO THIS IS THIS ONE HERE THE LOWER ONE THERE IS BEING USED AS A

MUNICIPAL OR I'M SORRY NOT MUNICIPAL MULTI SPORT FIELD BUT THEY REFER TO IT AS THE BAND FIELD BECAUSE IT'S LARGELY WHERE THE MARCHING BAND PRACTICES AND THEN THE BASEBALL FIELD SO THESE ARE THE TWO TURF FIELDS THAT WE'RE TALKING ABOUT UM IN NO SITUATION WOULD BE FIRE OFF FIREWORKS WHERE THERE WOULD EVER BE PEOPLE WITHIN THE FALLOUT ZONE OKAY YEAH I'M GOOD WITH GOING WITH THE ORIGINAL LOCATION I THINK YOU KNOW BASED ON THE LACK OF DATA ON SIGNIFICANT DAMAGE TO THE SURROUNDING AREA YOU KNOW IT SEEMS LIKE THE RISK IS LOW THANK YOU COUNCIL MEMBER STALEY I THINK YOU HAVE A CONSENSUS MAYOR SO I JUST WANT I WANT OKAY WELL THIS THEN THEN YOU KNOW THIS IS GOOD THIS IS CAN I MAKE SURE EVERYBODY GETS HER JUST MAKE ONE LAST RECOMMENDATION SO CAN YOU GO BACK TO THE SLIDE THAT SHOWS THE OPTIONS

SORRY UH CAN WE BUDGET IN FY 26 AT 35,000 EVEN THOUGH WE'RE DOING THE ORIGINAL LOCATION TO SET ASIDE TO BUILD A CAPITAL FUND AND WE DO THAT BEYOND THAT FOR EMERGENCY CAPITAL NEEDS IN THAT WAY WE HAVE THE CASH IN HAND IF THERE IS SOME DAMAGE TO THE TURFIELD THAT'S OKAY THAT SOUNDS INCREDIBLY IT SOUNDS INCREDIBLY INCREDIBLY REASONABLE ALL RIGHT WELL IT SEEMS LIKE WE HAVE A PLAN AND AGREEMENT AND CONSENSUS SO THERE WE GO THANK YOU SO MUCH THANK YOU AS A STAFF IS JUST WANTING TO RETURN TO THE STADIUM SO WE ARE VERY EXCITED FOR ANY OF THESE OPTIONS OKAY THAT IS EXCELLENT OKAY I WILL NOW RECONVENE THE REGULAR MEETING AND WE WILL START WITH THE MANAGER'S REPORT OUT YEAH SO TONIGHT JUST WANT TO TALK A LITTLE ABOUT HURRICANE HALENE AND SPECIFICALLY WHAT OUR FIRE DEPARTMENT DID IN RESPONSE I WANT TO RECOGNIZE AND THANK THE SERVICE OF BATTALION CHIEF JOHN JENEK

LIEUTENANT TYLER MCLORAN MASTER TECHNICIAN CLINTON HAYNES AND MASTER FIRE MEDIC JARED CHAFETZ THEY SERVED THE CITY WITH DISTINCTION ON SUPPORTUNITY OF THE CITY DISTINCTION ON SEPTEMBER 26TH THAT'S THURSDAY V DEM REQUESTED SUPPORT FROM THE CITY OF FAIRFACTS TO RESPOND TO SOUTHERN VIRGINIA WITH THE FLOODING NEEDS THE FIRE CHIEF AND I AUTHORIZED THE DEPLOYMENT OF OUR SWIFT WATER TEAM THE EMPLOYEES THAT I MENTIONED THEY LEFT ON THURSDAY TO DEPLOY DOWN SOUTH ON FRIDAY THEY ASSISTED IN CHESTERFIELD AND FREEZE VIRGINIA WITH SAVING RESIDENTS FROM HOMES THAT WERE FLOODED THEY ALSO DID A LOT OF SEARCH AND RESCUE OF MULTIPLE VEHICLES THAT WERE ESSENTIALLY WASHED OFF THE ROAD AS WELL TO CHECK FOR TO FIND SURVIVORS OR ANY

ANY IMPACTED INDIVIDUALS FROM THAT ON SATURDAY THEY DEPLOYED TO PULASKI PULASKI I CAN'T I CANNOTE I CANNOTE I CANNOTE I CANNOTE I CONNOTE THAT CORRECTLY YEAH AND THEY SAVED TWO OCCUPANTS IN A TRAILER THAT WAS ALONG THE NEW RIVER THAT HAD RAPIDLY RISING WATER AS WELL FOLLOWING THIS THEY MOVED TO CONDUCT ASSESSMENTS OF 40 TO 50 HOMES THAT WERE ALSO UNDERWATER TO TRY TO HELP WITH WITH SEARCH AND RESCUE AS WELL SUNDAY THEY STAYED IN THE COUNTY AND CONTINUED TO DO DAMAGE ASSESSMENTS AND SEARCHES FOR OVER 80 BUILDINGS THAT WERE PREVIOUSLY UNREACHABLE BECAUSE OF THE WATER THEY RETURNED ON MONDAY SEPTEMBER 30TH AGAIN AFTER SERVING AND REPRESENTING THE CITY OF FAIRFAX IN RESPONSE TO HURRICANE HALINE SO FAR NO WORD ABOUT THE UPCOMING HURRICANE IN FLORIDA IF THERE'S GOING TO BE ANY REQUEST FOR SUPPORT NATIONWIDE OR NOT BUT WE'LL BE ON STANDBY FOR THAT

YES COUNCIL MEMBER ROSS RECOGNIZED ABSOLUTELY I WOULD AGREE WITH THAT THEY ARE MAKING THIS YEAH WE'VE GOT A LOT OF PEOPLE GOING FROM VIRGINIA FROM ALL PARTS OF VIRGINIA TO SURROUNDING STATES SO COUNCIL MEMBER GREENFIELD ARE YOU DOING VERY QUICKLY MAYOR I THINK IT IS STILL HER BIRTHDAY I JUST WANT TO WISH HILDE CARNEY A HAPPY 91st BIRTHDAY TODAY WOW HILDE CARNEY I HAD THE PLEASURE OF SPENDING SOME TIME WITH HER ON THE BEACH IN DUCK IN SEPTEMBER AND I GOT TO TELL YOU SHE CAN GET UP OUT OF A CHAIR AND MOVE TO THE WATER LIKE NOBODY'S BUSINESS SO HILDE CONGRATULATIONS ON YOUR 91st BIRTHDAY AND STILL HAVING THE ABILITY TO DRIVE AND MOBILITY IT'S GREAT TO SEE YOU STILL OUT AND ABOUT AND MAKING A DIFFERENCE IN THE CITY OF HERE FACTS

ABSOLUTELY AND SHE'S STILL VERY ACTIVE IN VARIOUS ORGANIZATIONS I SEE HER TURN UP EVERYWHERE SO WE'RE VERY FORTUNATE TO HAVE HILDE IN OUR COMMUNITY COUNCIL MEMBER ROSS YES I WILL HAVE A COUPLE ITEMS OF COURSE FIRST OF ALL WE HAD A RETIREE FROM OUR DEPARTMENT PARKS AND NECREATION DEPARTMENT A FEW WEEKS AGO MAC RYAN WHO HAS BEEN LITERALLY AN INSTITUTION IN THIS COMMUNITY FOR MANY YEARS MAC NOT ONLY HAS PERFORMED HIS DUTIES OUTSTANDINGLY AS AN EMPLOYEE BUT HE IS A WONDERFUL HUMAN BEING AND HE TOUCHED SO MANY LIVES AND HELPED SO MANY PEOPLE IN WAYS THAT WE WILL NOT EVER KNOW ABOUT AND I THINK IT'S JUST A GREAT CREDIT AGAIN TO OUR CITY STAFF THAT WE HAVE THE PEOPLE IN OUR WORKFORCE THAT DO THAT SORT OF THING HE BEFRIENDED SO MANY PEOPLE AND TOUCHED THEM

SO MANY LIVES. HE'S GOING TO BE MISSED BUT I WISH HIM AND I HOPE WE ALL WISH HIM WELL IN HIS RETIREMENT HE'S A WONDERFUL HUMAN BEING. I HAD THE HONOR OF I PARTICIPATE AS THE STAFF OR THE COUNCIL REP TO THE VILLAGE IN THE CITY BECAUSE I AM OF THAT AGE BUT MORE IMPORTANTLY I THINK IT'S A WONDERFUL PROGRAM. WE HAD A RETREAT LAST SATURDAY FROM 9 TO 1 IN THIS ROOM FACILITATED BY CHRISTIE DULY. PHENOMENAL JOB BY CHRISTIE. PHENOMENAL CONTRIBUTIONS BY THE BOARD. AND WE FOCUSED A LOT ON ACCOUNTABILITY FOR THAT PROGRAM AND HOW THEY MEASURE SUCCESS. AND I THINK THEY'RE GOING TO DO THEY'VE GOT A SOCIAL TOMORROW RECOGNIZE THE VOLUNTEERS. I HOPE YOU'RE GOING TO BE THEIR MAYOR. BUT IT'S A PROGRAM THAT IS REALLY ADDRESSING A KEY NEED IN

OUR COMMUNITY AND I THINK THEY'RE GOING TO CONTINUE TO SHOW SOME REALLY DEMONSTRATE SOME SUCCESS. SO I'M REALLY HONORED TO BE A PART OF THAT. THANK YOU. THAT'S ALL. THANK YOU. COUNCILMEMBER LIM. COUNCILMEMBER SALEY. I THINK YOU MAY READ A COUPLE OF REGIONAL ANNOUNCEMENTS. ONE A BIG SHOUT OUT TO MAYOR LETTY HARDY AND THE TEAM AT FALLS CHURCH. THEY HOSTED AN EXCELLENT WALK AROUND. THANK YOU TO OUR CITY MANAGER FOR JOINING US, TALKING ABOUT ECONOMIC DEVELOPMENT IN FALLS CHURCH. BACKGROUND APPROACHES WAS EXCELLENT INFORMATION SHARING, FOLLOWED BY A GREAT RECEPTION BY THE VIRGINIA MUNICIPAL LEAGUE AND THANKS TO THE MANY SENATORS AND DELEGATES WHO JOINED US THERE. THIS UPCOMING WEEKEND IS THE VML CONFERENCE.

I HAVE THE PRIVILEGE OF SERVING AS THE IMMEDIATE PAST PRESIDENT, SO I WILL BE VERY BUSY DURING THE CONFERENCE BUT EXCITED TO JOIN OUR COLLEAGUES ACROSS THE COMMONWEALTH AND CERTAINLY HOLDING THOSE IMPACTED BY THE STORM UP AS THEY COME IN THERE. WE'LL BE HEARING WHAT THEIR NEEDS ARE BECAUSE THE THING I'VE LEARNED ABOUT STORMS IS YOU GET EVERYONE RESCUED, BUT NOW THE REBUILD COMES IN. IT'S GOING TO BE A LONG JOURNEY FOR MANY OF THEM AND MAKING SURE WE'RE ATTUNED TO HOW WE CAN SUPPORT AND HELP THEM I THINK IS REALLY CRITICAL. ON A QUICK NOTE OF THE COUNCIL OF GOVERNMENTS, ON OCTOBER 18TH WE'LL BE HOSTING OUR ANNUAL FARM TOUR, THIS TIME IN D.C. COUNCIL MEMBER ZACHARY PARKER IS LEADING THAT EFFORT.

I'M INCREDIBLY PROUD OF THE WORK THAT THAT ORGANIZATION HAS BEEN DOING AND WILL CONTINUE TO DO GOING FORWARD, TALKING ABOUT FOOD SECURITY AND THE NEED IN OUR AREA, WHICH WINGS YOU TO MY FINAL NOTE OF THE CAPITAL AREA FOOD BANK AND THE GREAT RIBBON-CUTTING THAT OCCURRED A WEEK OR SO AGO. JUST THANK YOU TO THE CITY OF FAIRFAX. WE WERE INVOLVED IN THAT. AND I THINK THE REGIONAL ASPECT OF THINGS LIKE FOOD SECURITY CANNOT BE UNDERSTATED. OUR WALLS DON'T END AT THE CITY OF FAIRFAX. AND CAPITALIA FOOD BANK AND THE NEW FACILITY, WHICH NOW HAS DOUBLE THE AMOUNT OF FOOD THAT IS NECESSARY, AND THEIR RECENT HUNGER REPORT THAT HIGHLIGHTED THOSE THAT WOULD SEE THEMSELVES AS MIDDLE CLASS, MANY TIMES NOT KNOWING WHERE THE NEXT MEAL COMES FROM, MEANS THAT OUR NEIGHBORS ARE LOOKING FOR THAT.

AND WITHOUT THE REGIONAL COOPERATION, A SPACE LIKE THAT WOULD NOT BE POSSIBLE. AND THAT'S WHY IT MATTERS TO HAVE GREAT CONNECTIONS ACROSS OUR REGION. AND THAT'S JUST A PRIME EXAMPLE OF HOW WE CAN HELP THOSE IN MOST OF THEM, AND HELP THOSE IN MOST NEED BY WORKING TOGETHER ACROSS THE REGION. I WAS JUST SO THANKFUL TO BE THERE. I WAS AT THE GROUNDBREAKING. THANKFUL TO CHAIR THE ORGANIZATION AT COG THAT REALLY HELPS FOCUS THAT. AND RADA AND HER TEAM ARE AMAZING. SO THANK YOU FOR LET ME SHOW THAT. GREAT. THANK YOU. COUNCIL MEMBER DOEL FANCHEL? COUNCIL MEMBER BATES? THANK YOU. NO COMMENTS. ALL RIGHT THEN. SO WE ARE NOW GOING TO GO INTO A CLOSED MEETING FOR PERSONNEL MATTER. SO ALL OF THOSE WHO ARE NOT INVOLVED MAY LEAVE.

CONGRATULATIONS. SO I AM NOW GOING TO, I MOVE THAT THE CITY COUNCIL CONVENE A CLOSED MEETING UNDER SECTION 2.2-3711.A1 OF THE CODE OF VIRGINIA TO DISCUSS PERSONNEL MATTERS. ALL COUNCIL MEMBERS IN FAVOR OF THE MOTION PLEASE SIGNIFY BY VOTING AYE. AYE. THOSE OPPOSED TO THE MOTION SAY NAY. THE VOTE IS UNANIMOUS IN FAVOR OF THE MOTION. AND WE ARE GOING INTO THIS CLOSED MEETING AT 1110 PM.