School Board · Sep 2, 2025

Joint School Board and City Council Work Session

▶ Watch recording Agenda Minutes Read the transcript1h 59m · 3 agenda items · 5 tracked topics

Discussed

1
Meeting Opening · Mayor Read opened the meeting at 7:00 p.m.
2.01
School Referendum-Capital Funding Analysis; Mr. JC Martinez, City of Fairfax CFO — Joint Discussion with Mayor and City Council Presentation · Mr. Kyle Laux of Davenport Public Finance presented the School Referendum-Capital Funding Analysis report. Discussion followed: Chair Pitches clarified that the design phase is currently funded via $3 million in returned CIP funds, noted that the previously agreed roof replacement delay has caused costs to rise, and urged the Council to publicly commit to the bond and renovations before proceeding, ahead of a contract award vote the following week. No vote was taken.
- School Referendum-Capital Funding Analysis[2.01] Kyle Laux of Davenport Public Finance presented the capital funding analysis covering the November 2024 school bond referendum, including financial information and planned renovation schedules.
- Providence ESin progress[2.01] Identified as one of the schools included in the November 2024 bond referendum for renovations; design phase is currently in process and funded through $3 million in returned CIP funds.
- Daniels Run ES[2.01] Identified as one of the schools included in the November 2024 bond referendum for renovations; design phase is currently in process.
- Fairfax High Schoolin progress[2.01] A full roof replacement at Fairfax High School was included in the November 2024 bond referendum; the School Board had previously agreed to delay the replacement to help with the FY26 budget, but Chair Pitches noted this delay has caused the cost of the roof to increase.
- FY 2026 Budgetapproved[2.01] Referenced as the reason the School Board agreed to delay the Fairfax High School roof replacement; the delay was intended to ease FY26 budget pressures but has resulted in higher costs.
5
Adjournment · Meeting adjourned.

Named in discussion

Tracked topics the transcript names that no agenda item is filed under. Their own pages and wikis do not yet record this meeting; the passages below are the only trace.

Willard Sherwoodin progress5 passages, 3m
“…are concerns there there are restrictions there are problems the fire station the Willard Sherwood Center the”
watch 45:38 every passage
Fire Stationin progress5 passages, 3m
“…projects that are sort of coming online or being proposed are the property yard, fire station three, Whirlwood-Shirlwood, and then also potentially in addition to the police headquarters garage. In combination, that's about another $150 million about.…”
watch 40:53 every passage

Recording · 1h 59m

▶ Watch from the start

Topics touched · 5

School Referendum-Capital Funding Analysis
Providence ESin progress
Providence Elementary School (Providence ES) is a public elementary school in Fairfax City that is currently undergoing a renovation and expansion project. The school was included in the November 2024 bond referendum for renovations, with the design phase initially funded through $3 million in returned CIP funds.
- Whether the City Council has formally and publicly committed to the bond and renovations, as urged by Chair Pitches ahead of the contract award vote in September 2025.
- Status and outcome of the safety vestibule CIP project, including whether it was formally discussed at the December joint FCPS/COF school board work session and any funding or approval decisions made.
Daniels Run ES
Daniels Run Elementary School (ES) is a City of Fairfax public school currently undergoing a renovation design process funded through the November 2024 bond referendum. The school was identified as one of several schools included in that referendum for capital renovations.
- Completion of the contract award vote referenced for the week following the September 2, 2025 joint work session — outcome not recorded in the material.
- Full scope and timeline of the renovation project, including resolution of the cost increases attributed to the roof replacement delay.
Fairfax High Schoolin progress
Fairfax High School (FHS) is the City of Fairfax's main public high school, located at 3501 Lion Run, and serves as a hub for academic, athletic, community, and civic activity. Over the period covered by this record, the school has seen significant capital improvements including a new press box (receiving final electrical approval in March 2025), artificial turf field, new turf baseball field with updated dugouts, renovated field house concession stand, a new auditorium sound system, outdoor learning areas, and new EV charging stations.
- The School Board must make a formal recommendation to City Council on the Blenheim Boulevard Multimodal Improvements project, specifically regarding seating/amphitheater options on FHS property; a…
- The roof replacement project is in the concept design phase; the phasing timeline and contract award details remain pending.
FY 2026 Budgetapproved
The FY 2026 Budget covers the City of Fairfax's general and sub-fund appropriations, capital improvement program (FY 2026–2030), schedule of rates and levies, and real estate and personal property tax rates. Budget development began in fall 2024, with Parks and Recreation enhancements (staffing conversions, City Jobs program, Heritage programs) proposed in November 2024.

Documents · 2

Filed in agenda order; the agenda names the item each belongs to.