School Board Regular Meeting

PlattenbergstaffThere being a quorum of board members present, I call this meeting of the City of Fairfax School Board for the fiscal year 2024-2025 to order. Please stand for the Pledge of Allegiance.

Carolyn PitchesI pledge allegiance to

Plattenbergstaffthe flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for

Sarah Kelseyall.

Plattenbergstaffsection 22.1-72 of the code of Virginia specifies that at its annual organizational meeting in July a school board shall elect one of its members as chair and one as vice chair and shall approve other appointments and designations of responsibility necessary for the board operations during the year so tonight in my role as chief executive officer for this school system responsibility of presiding over the first part of this annual organizational meeting you will see on your agenda the actions the board must take to approve organizational arrangements and make appointments for the coming year by the first order of business for this meeting and at this time I will open the floor for nominations for chair of the City of Fairfax School Board

Stacy HallI nominate Carolyn pitches as chair of the City of Fairfax School Board

PlattenbergstaffCarolyn pitches has been by Stacy Hall are there any other nominations hearing no other nominations the motion before the board is that Carolyn pitches to be elected chair of the City of Fairfax School Board of Fairfax Virginia all those in favor of the motion signify by raising your hand and saying aye

Amit Hickmanaye those

Plattenbergstaffopposed the motion passes unanimously congratulations chair pitches I am pleased at this point to turn the meeting over to the school board chair pitches who will manage the remainder of their own our

Carolyn Pitchesnext item is a call for the motion for nominations for vice chair of the city of Fairfax school board can I have a nomination please

Sarah Kelseymadam chair miss Kelsey I nominate a meet Hickman as vice chair for the city of Fairfax school board

Carolyn Pitchesmiss Hickman has been nominated by Ms. Kelsey are there any nominee other nominations okay hearing no other nominations a motion before the board is that a meet Ketman be elected vice-chair of the city of Fairfax school board all those in favor signify by raising your hand I'm gonna have to get used to that raising your hand and saying aye hi no members are opposed to the motion passes unanimously okay there are no changes to our agenda this evening and we have no other announcements so the next item is the adoption of the agenda may i have a motion please madam

Sarah Kelseychair miss kelsey i move that the city of fairfax school board adopt the agenda as written and distributed may i have a second

Carolyn Pitchessecond okay miss kelsey has moved it's been seconded by miss hickman all those in favor signify by saying aye aye no members opposed the motion the adoption of the agenda passes Our next item on the agenda is the annual school board organization. Ms. Kelsey, would you like to read the agenda item into record?

Sarah KelseyThat the school board authorizes organizational arrangements and appointments as follows. Designated the first Monday of each month as its regular meeting dates for October, November, and December of 2024 January February March April May and June of 2025 the regular meeting for September 2024 will be held on the second Monday the board does not meet in August work sessions will be held on the third Monday of each month for 2024 2025 school year fix with the exception of January and February 2025 for the months of January and February 2025 the work sessions will be if during the year the regular meeting date or work session date falls on a holiday the respective meeting or work session will have to be rescheduled in

those instances it shall be the responsibility of the division superintendent to inform the school board set the salary of board members at 4,600 per annum and that of the chairman at six 5,600 per annum appoint Barb King clerk of the City of Fairfax School Board retain John Kafferke to provide general legal services establish a rotation schedule for the superintendent and school board members to attend the Fairfax County School Board regular monthly meetings this schedule will start at the suit with the superintendent and following with the school board members in alphabetical order appoint Carolyn pitches as liaison for the Fairfax County School Board appoint Kelsey to serve on the Parks and Rec Advisory Board.

Appoint Amit Hickman as the City School Board Delegate to the VSBA Convention and Stacey Hall as the Alternate Delegate. Appoint Sarah Kelsey and Rachel McQuillan as the City of Fairfax School Board Legislative Liaisons. Appoint Carolyn Pitches and Sarah Kelsey as Representatives to the Washington Board or Washington Area Boards of Education. Appoint Brenda Sylvia Torme as the City of Fairfax School Representative to the Fairfax County Public Schools Health Advisory Committee member. Appoint Kate Herman as the City of Fairfax School Representative to the Fairfax County Public Schools Facilities Planning Advisory Council. Appoint Leslie Plummer as the City of Fairfax Schools Representative to the Fairfax County

Public Schools Advanced Academic Placement Advisory Committee member. Mary Kay Cezunez as the City of Fairfax Schools representative to the Fairfax County Public Schools Advisory Committee for Students with Disabilities member. Appoint Juliana Nelson as the City of Fairfax Schools representative to the Fairfax County Public Schools Minority Student Achievement Oversight Committee member. Appoint Stacy Hall as the representative to the City of Fairfax Environmental Sustainability Committee. authorize the chairman and the clerk to sign all legal documents for the board other than those requiring the signature of some other officer and authorize the vice chair to sign in the absence of the chairman authorize the superintendent of

the city of school city of Fairfax schools to execute official documents related to state federal and local aid as well as procurement and other documents that by policy or practice the school board has authorized the to execute actual meeting dates for the calendar year 2024 2025 are as follows July 1st September 9th and 16th 28th is the retreat October 7th and 21st November 4th and 18th December 2nd and to be determined annual school board meeting January 6th and 27th February 3rd 8th retreat and 24th March 3rd and 17th April 7th and 21st May 5th and 19th June 2nd and 16th

Carolyn PitchesI don't believe we have a meeting on June 16th I think we just have one the first Monday of June don't typically have okay miss Kelsey moved is there a second I

Rachel McQuillensecond

Carolyn Pitchesthank you Ms. McQuillan seconded the motion all in favor signify by saying aye aye all the items in the organizational record have been read by Miss Kelsey and no members are opposed, so the motion is unanimous. Okay. We will move on to presentations to the school board. We do not have anybody signed up for citizen participation, and we do not have any public hearings this evening, so we'll move on to the action items. The first action item is the approval of the June 3, 2024, meeting minutes. The clerk provided these minutes. Madam Chair. Ms. Hall. I move that the

Stacy HallCity of Fairfax School Board approve the minutes of the June 3rd 2024 school board regular meeting as printed and distributed. Thank you do I have a second?

Carolyn PitchesSecond. Okay Ms. Hall moved. Ms. Hickman seconded that the minutes of the June 3rd 2024 meeting minutes be approved as printed and distributed. Are there any changes additions or modifications? Okay being none all those in favor signify by saying aye. Aye. Aye. No members are So the motion passes unanimously our second action item is the approval of employee contracts for the assistant superintendent Dan Phillips communications director Carrie Dorsey and facilities director Tom Wood for fiscal year 2025 may I have a motion please I

Amit Hickmanmove that the city of Fairfax school board approved the employment contracts as printed and distributed for Dan Phillips assistant superintendent Carolyn Dorsey communications director Facilities Director for Fiscal Year 2025. May

Carolyn PitchesI have a second?

Sarah KelseyI second.

Carolyn PitchesMs. Hickman moved. Ms. McQuillan seconded that the City of Fairfax School Board approve the employment contracts for the Assistant Superintendent Communications Director and Facilities Director. Are there any changes or modifications? OK. Being no additions, changes, or modifications, all those in favor signify by saying aye. Aye. so the motion is unanimous. Superintendent's matters, I will throw it to Mr. Plattenberg.

PlattenbergstaffThank you, Madam Chair. Just two things, really. Over the weekend, we had a tragic loss of one of our family members of the city of Fairfax. Former Superintendent George Stepp, who was an innovator and a leader that served the city of Fairfax students and community passed away. His dedication and his vision, his impact on our facilities, getting them all of them renovated, consolidation of schools, his leadership is truly something that left a legacy of a commitment towards improving educational opportunities for students within the city limits. And he's going to be deeply missed. And I just wanted to say that our thoughts and prayers are going out to both his wife and their entire family. at this time and was such a tragedy and then the the only other news that I have

is that we're very fortunate that the City Council had passed the resolution for addressing our facility infrastructure issues with with addressing the at the elementary schools both elementary school renovation and also Fairfax High School roof replacement there will be more information on that job of trying to get all that information to put out there through a transparent process not only on the website but also through media and articulations to inform the public as to what what the next steps will be for us but that's all I have madam chair

Carolyn Pitcheswe will move on to school board matters miss Hickman

Amit HickmanI just wanted to say congratulations to all those who were both nominated and won at the Cappy's Awards back in June was a pleasure being and I wish everybody a happy healthy and safe and enjoyable 4th of July this week

Carolyn Pitchesthank you miss McQuillan

Rachel McQuillenI'm just gonna echo those sentiments and also send my condolences to the step family as well thank you

Stacy Hallmiss Hall I will piggyback on all of those things now and wish everyone a happy rest of the summer until we see you again

Carolyn Pitchesmiss Kelsey ditto okay I am going to personally extend my condolences to Carol step and George's two stepchildren and grandchildren one of his stepchildren lives in the Oakton area and I think one or two of his grandchildren went to Oakton High School. I'd also like to thank the mayor and council for their support of the bond referendum and I'd just like to finish up with wishing everybody a safe, very safe, Fourth of July. I know it's going to be a little different with it at the golf course this year. so I'm hoping for a good a good show and just have a happy and safe and fun summer and we will see you back here in September thank you there's nothing else before the board I am going to adjourn the meeting at 6 46 wait a minute I'm

not hold on I'm not going to I'm not going to adjourn the meeting because mr. going to talk about the press box.

PlattenbergstaffThank you Madam Chair and I apologize to this body in extending the meeting. One of the things I was reticent and omitted was the update on the press box. The concession stand is going great. The work is moving forward. Working around we replaced some HVAC units at Fairfax High School but the press box we had some issues with. So the press box as most people know that it was condemned by the fire marshal. We went out and inspected it as pitches had asked and members of the board would ask about us to have a look and it had been deteriorating over some time so it needed to be replaced it was condemned we worked with our colleagues our counterparts for Fairfax County Public Schools their school board approved to

the on the 22nd of February to go ahead and move forward with the replacement we ran into some contractual issues long story short the delay impacted the ability for us to get that done before next season began so what we did was we worked with their team to identify what we call work around or a backup plan to that and that backup plan consists of getting the foundation all of that work done over the summer but we're gonna have to put in a temporary facility we've already lined up the temporary facility it's been ordered worked with the fire marshal make sure everything's gonna be in compliance with code etc but I want to give an update because people will be seeing you know a temporary building out there rather than the press box at the beginning of

Chair I apologize for omitting that but I did want to mention that Mr. Phillips was there anything else that you want to okay thank you again for

Carolyn Pitchesand it will be white and blue not the right blue but close right okay just just making sure

Plattenbergstaffand the purpose of it is to make it so when they do fabricate the replacement building structure it will be able to be readily put in very fast we will reuse temporary structure for storage on Fairfax High Schools down for the athletics. So we've already worked out a plan not only for the backup, the expedition, when that does get fabricated to just crane the new system in and can it make all the connections and then reuse the one that we're doing as a temporary.

Carolyn PitchesSo it will be repurposed. It won't be just we spend

Plattenbergstaffmoney and then it's gone.

Carolyn PitchesOkay. Now if there's nothing before the board, I am going to adjourn the meeting at 648. Thank you. you