Housing and Healthy Communities Advisory Board · Nov 3, 2025

HHCAB Regular Meeting

Agenda Minutes Read the transcript5 agenda items · 2 votes, all unanimous · 9 tracked topics, 1 in the wiki

What was decided

2
Approval of October Meeting Minutes
Motion to approve the October 6, 2025 HHCAB meeting minutes (with a correction to the location in the header) passed unanimously.
Passed, unanimous
not chaptered
5
Closing Remarks
Vice Chair offered closing remarks. Motion to adjourn passed unanimously; meeting adjourned at 8:06 p.m.
Passed, unanimous
not chaptered

Presented

1
Opening Remarks · Vice Chair Susan LaCroix called the meeting to order at 6:10 p.m.
3
Upcoming Dates · Staff highlighted several upcoming dates relevant to HHCAB members and the public, including presentations to Mayor and Council, a Hunger & Homelessness Awareness Week proclamation, a Solid Waste Management Plan public meeting, and the December HHCAB presentation to Mayor and Council.
- Solid Waste Management Plan UpdateapprovedwikiA public meeting on the Solid Waste Management Plan Update was announced for November 20, 2025, 7:00–8:00 p.m. at the Katherine Johnson Middle School Library (3801 Jermantown Road); public comment is also available via Engage Fairfax.
- Katherine Johnson Middle School LibraryNamed as the venue for the Solid Waste Management Plan Update Public Meeting on November 20, 2025.
- Jermantown RoadReferenced as the address (3801 Jermantown Road) of the Katherine Johnson Middle School Library, site of the November 20 public meeting.
- City HallNamed as the venue for the November 4 Affordable Housing Strategic Plan presentation to Mayor and Council, the November 18 Hunger & Homelessness Awareness Week Proclamation, and the December 2 HHCAB presentation to Mayor and Council.
- Home Sharingin progressA December 2, 2025 HHCAB presentation to Mayor and Council was announced, with Home Sharing identified as one of the two focus topics for the progress update. The board held a strategy working session on Home Sharing, with input from Fairfax Village in the City advisory board members Mary Agee and Becky Ragier; HHCAB agreed to present the concept to Mayor and Council in December, noting it is exploring approaches from education to matching.
- Housing Trust Fundin progressA December 2, 2025 HHCAB presentation to Mayor and Council was announced, with the Housing Trust Fund identified as one of the two focus topics for the progress update. The board discussed potential uses of the Housing Trust Fund (rental assistance, mortgage assistance, affordable housing development, and preservation); HHCAB agreed to request ongoing dedicated revenue sources from Mayor and Council in December and to seek clarity on replenishment before finalizing use recommendations. During general updates, it was noted that the Economic Development Authority's office-to-residential conversion consultant recommended using the Housing Trust Fund to finance early feasibility studies and concept planning; this is a consultant recommendation, not yet a staff recommendation.
4
HHCAB Strategy Working Session · The board discussed Home Sharing and the Housing Trust Fund in depth. On Home Sharing, HHCAB agreed that the December presentation to Mayor and Council should explain the concept and note that the board is exploring approaches along the spectrum from education to matching. On the Housing Trust Fund, HHCAB agreed the December presentation should request ongoing dedicated revenue sources and seek clarity on replenishment before making concrete use recommendations.
- Fairfax Village in the CityAdvisory board members Mary Agee and Becky Ragier of Fairfax Village in the City participated as guests on the Home Sharing Strategy Team during the working session.
Home Sharingin progress Housing Trust Fundapproved

Also raised

Brought up outside the numbered agenda, in member comments, reports or public comment.

Economic Development Authority (EDA)The EDA has been working with a consultant on an office-to-residential conversions study; the consultant was scheduled to present findings to the EDA on November 5, 2025.
Nonprofit Grant ProgramapprovedStaff noted that the City of Fairfax Nonprofit Grant Program offers funding in four categories with awards up to $40,000 for established nonprofits with an existing City relationship, though available resources are limited.

Topics touched · 9

Solid Waste Management Plan Updateapproved
The City of Fairfax's Solid Waste Management Plan (SWMP) Update is a state-mandated five-year update to the city's solid waste management plan, covering a twenty-year planning horizon, required under Virginia state code. Work on the update was already underway as of July 2025, when it was noted the plan had last been updated in 2021.
- Submission of the adopted SWMP Update to VDEQ for review and approval is a pending next step following the May 12, 2026 adoption.
This meeting in the wiki Overview
Katherine Johnson Middle School Library
The Katherine Johnson Middle School Library is a public facility in the city that has been identified in municipal meeting records solely as a venue. Across two separate meetings in early November 2025 — an HHCAB Regular Meeting (November 3) and a Planning Commission Regular Meeting/Work Session (November 10) — the library was named as the location for a public meeting on the City's Solid Waste Management Plan Update, scheduled for November 20, 2025.
- The outcome of the November 20, 2025 Solid Waste Management Plan Update public meeting held at the library has not been recorded in the available material.
Jermantown Road
Jermantown Road is a corridor in Fairfax City that has been the subject of multiple distinct municipal matters across 2025–2026. Most significantly, a multimodal transportation improvement project along Jermantown Road between I-66 and Route 50 has been in progress; the project was adopted into the 2018 Two Year Transportation Program and has been NVTA-funded since 2023.
- What action, if any, will City Council take on the Jermantown Road Improvements Project following the December 9, 2025 public hearing?
- Has staff followed up with resident Thomas Summakie regarding his concerns raised at the December 9, 2025 public hearing, and what was the outcome?
City Hall
Fairfax City Hall (10455 Armstrong Street, Fairfax, VA) is the primary civic building serving as the routine venue for a wide range of municipal meetings, closed sessions, receptions, and public functions across multiple boards, commissions, and the City Council. Its named spaces include Council Chambers, Work Session Room 111, the Atrium, Judge's Chambers, City Manager Conference Room, Sisson House, and Council Executive Room 100 (in the City Hall Annex).
- Installation of 20 EV charging stations at City Hall and Sherwood Community Center: current completion status is not recorded in the material.
- Revised EV charging station fee structure: Council reached consensus in February 2026 to adopt it as part of the city budget rates and levies, but no formal vote or final budget adoption confirming…
Home Sharingin progress
Home Sharing is an initiative of the Alexandria Housing and Healthy Communities Advisory Board (HHCAB) exploring whether the city should develop a program to facilitate residents sharing their homes, particularly targeting older adults in single-family detached housing. The concept was first taken up by a dedicated Home Sharing Strategy Team in October 2025, when HHCAB, joined by representatives from Fairfax Village in the City, evaluated two approaches—passive outreach versus hands-on program development—and recommended a phased, data-driven approach to test community interest over 6–12 months, with NVRC identified as a potential regional partner.
- What are the outcomes and next steps from the July 6, 2026 HHCAB Regular Meeting strategy team update and the July 21, 2026 Home Sharing Committee Meeting?
- When and how will expanded outreach to the Senior Center, Osher Lifelong Learning Institute, and GMU student groups be conducted?
Housing Trust Fundin progress
The Housing Trust Fund (HTF) holds approximately $542,524 in developer proffer contributions made prior to the city's adoption of the Affordable Dwelling Unit Ordinance in 2020. For years, no formal allocation process existed for these funds, and there was no dedicated revenue stream.
- No dedicated/recurring revenue source has been established for the HTF — future funding mechanisms (e.g., transient occupancy tax share, general fund appropriation, developer fees, loan repayments)…
- The first competitive award cycle has not yet been initiated; a standardized timeline for the application process and first award cycle is not yet established.
Fairfax Village in the City
Fairfax Village in the City is a volunteer-driven community program affiliated with the National Village to Village Network that supports older adults and adults with disabilities in the City of Fairfax who wish to remain living independently at home. It provides services such as transportation to medical appointments, light home repairs, yard work, and social programming, while also working to combat social isolation.
- Outcome of Fairfax Village in the City's grant application to the Virginia Villages Collective / state pilot program fund ($400,000 appropriation) for volunteer training enhancement.
- Status of HHCAB's Home Sharing strategy development and whether/how Fairfax Village in the City will be formally integrated into any resulting city program or pilot.
Economic Development Authority (EDA)
The Economic Development Authority (EDA) is a city-affiliated body focused on strategic economic development, including property acquisition and land use initiatives. On December 10, 2024, the City Council approved a Memorandum of Agreement (MOA) authorizing a $5,000,000 conditional city contribution to the EDA's Real Estate Resources Fund, intended for the acquisition of strategically important city properties; the vote passed 5-1 with Council Member Lim opposed.
- Outcome and findings of the office-to-residential conversions consultant presentation to the EDA (scheduled November 5, 2025), and any resulting EDA or Council action.
- How and when the $5,000,000 Real Estate Resources Fund contribution will be deployed — specific properties or acquisition criteria have not yet been identified in the record.
Nonprofit Grant Programapproved
The Nonprofit Grant Program is a City of Fairfax initiative that provides funding to human services nonprofit organizations. It was formally established via Resolution R-24-28, approved unanimously on the consent agenda (4-0, with Bates and Greenfield absent) at the September 10, 2024 City Council Regular Meeting.
- Whether the Nonprofit Grant Program funding will be reduced, maintained, or altered as part of ongoing budget scenario deliberations (referenced in April 2025 discussions).

“This meeting in the wiki” opens the topic’s history at this date.

Documents · 1

Minutes1

Filed in agenda order; the agenda names the item each belongs to.